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Project Administrator Ftc

3 months ago

London, Greater London, United Kingdom DB Arriva Full time

Project Administrator 9 month FTC

This role can be based in either London or Birmingham Hybrid working is available


Chiltern Railways are looking for a Project Administrator to join the team, the purpose of this role will be to support project members with project administration activity, ensuring critical activity is completed to project milestones and in line with legal/regulatory requirements.

You will be responsible for providing administrative support to the project team. Assisting in the effective management of site based administrative duties.

You will be front of house and responsible for providing front end customer service to visitors and staff, in person or on the telephone, answering or referring enquires.

You will ideally have experience of working in an administration role ideally. The role requires that you are highly organised and self-motivated.

You will hold high quality communication skills that enable you to interface between internal departments, clients, internal staff and contractors.

Work with project SMEs to ensure full project alignment.

Represent Chiltern at industry meetings, if required.

Arrange project team meetings

Note Taking

Action log maintenance

Support consultation with staff and trade unions as appropriate.

Prepare documentation as relevant (EG:
Letters, notices)

Experience in supporting projects from an administrative and coordination capacity

Administrative experience

Working knowledge of MS Office, including MS Word, Excel, Outlook and PowerPoint

Willing to work flexibly and quickly

Ability to respond to planned and un-planned work priorities

Well-developed interpersonal and communication skills

Good presentation and report writing skills

Ability to establish rapport and credibility at all levels of an organisation

Ability to organise own work so that colleagues can pick up work at any stages.


At Chiltern, we work in an environment where diversity is essential, inclusion is our culture, and each person knows they belong and matter.


We offer a competitive salary and benefits package, a culture of respect, challenge and innovation - with excellent opportunities for growth and development.


Our benefits include:

  • All active staff and their eligible partners/dependants are entitled to free standard class leisure travel on Chiltern Railways, Cross Country, Arriva Rail London, Grand Central and NEXUS
  • Active staff are also entitled to residential and duty standard class travel on all of the above services
  • Defined Benefit Pension Plan
  • Arriva Village access to online benefits and discounts
  • Cycle to Work Scheme
  • Employee Assistance Plan


 Physio Line
  • We offer complementary 24hour physio for everyone


 Health Shield

 Health Shieldprovides an affordable healthcare cash plan offering a wide variety of benefits including dental, optical, and physiotherapy

  • Eye Care
  • You're entitled to free eye tests and if you need glasses for computer use we will pay up to £80.00 towards your lenses and frames
  • We offer 25 days annual leave as well as statutory holidays
  • Flexible working


 Support
  • Peer Support, Samaritans, and Railway Chaplains
  • At Arriva we acknowledge the importance of our people's diverse experiences, talents, and cultures. Embracing diversity and creating inclusion is a key component of our talent strategy. The creation of a diverse, inclusive workforce is central to our ability to unlock potential and enhance our success._