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Legal Pa

4 months ago

London, Greater London, United Kingdom Baker McKenzie Full time

Role Purpose
***To provide efficient and effective administrative services to fee earners Assigned ( Partners, Senior Associates, and equivalents).

Main Responsibilities

  • Proactively manages and coordinates all aspects of tasks assigned (e.g. meetings, events, travel, etc.)
  • Client intake administration (e.g. AML, engagement letters)
  • Provides billing support to attorneys
  • Call handling/gatekeeping
  • Proactive complex diary management, call handling, and meeting organization for external meetings (utilizes GAS for internal meetings
  • Supports client activities and is in direct contact with clients and their assistants
  • Proactively builds and coordinates relationships with E2E services, other BM secretaries, and teams. Utilizes and reviews materials from Service Centers to ensure efficiency and accuracy
  • Document production for urgent jobs which are not suitable to be done by Document Services
  • Proactively manages competing deadlines
  • May liaise with courts and ensure the accurate development of court documentation/bundles
  • Provides administrative support at meetings, capturing outputs and following up as needed. May be assigned specific tasks/objectives for action as outputs of the meeting
  • Supports junior members acting as buddy/mentor
  • Undertakes specific practice group tasks and requirements

About The Team
***
Function


Our Operations function supports and manages the day-to-day operations of the Firm, providing expert and in-market support regarding office management, office services and facilities, real estate management, risk management, and secretarial and administrative services.

This role will report to the Secretarial Services Leader.


The key relationships of this role are with the fee earners and business professionals within assigned practice area, finance, AML/NBI, DCS, GAS, Secretarial Services Function.

***
Technical skills, qualifications and experience

  • Good experience working in a legal sector or other professional services environment
  • Proficiency gained through jobrelated training and work experience
  • Strong technical capabilities across MSOffice Suite (e.g., Word, Excel, Outlook, PowerPoint, Access, Teams)
  • Strong diary/calendar management skills
  • Strong document management skills
  • Ability to problem solve based on standard ways of operating
  • Ability to manage competing tasks and demands
  • Proactively seek to upskill
  • Ability to establish and maintain effective working relationships; a team player
  • Strong communication skills, both written and verbal
  • Work requires continual attention to detail in completing assignments

Personal qualities
***These personal qualities represent the shared characteristics of high performers across Baker McKenzie, regardless of job level and location.

Know-how

  • Demonstrates the ability to identify the real issue, and to anticipate requirements and potential consequences; distills a range of possibilities by thinking in a considered, prudent manner
  • Has the capacity to take on new ideas and develop knowledge and think holistically about business and address media, analyst, employee, and client audiences
  • Able to move through a variety of tasks requiring different approaches, knowledge, and expertise, with the agility of mind and capacity for analysis and synthesis

Dedication

  • Driven by a strong personal sense of integrity and upholds exemplary quality standards
  • Prepares thoroughly, takes responsibility, uses initiative, and is selfreliant to ensure work progresses to the fullest extent possible
  • Hardworking and diligent with a keen understanding of client demands
  • Demonstrates composure when dealing with difficult situations

Personal Impact

  • Uses complex, coordinated influencing/negotiation strategies, adapted to people, organizations, and/or the situation, e.g. networks
  • Leverages direct reports to facilitate increased collaboration across the organization
  • Builds partnerships based on a common agreement that acknowledges individual differences but creates a new commonality beyond root belief largescale
  • Creates a positive impression at all times; develops relationships through collaboration and reciprocity
  • Negotiates to achieve mutually satisfactory outcomes; shows good judgment on when to stand strong and when to compromise
  • Invests in, nurtures, and builds a network of productive relationships

Humanity

  • Respectful to others, regardless of their position, and earns the respect of others by being transparent
  • Has care and concern for others and a genuine interest in others as people
  • Treats delicate or confidential issues with discretion

Why Join Us?
***Baker McKenzie is a truly global law firm. Founded in 1949, we advise many of the world's most dynamic and successful business organisations through our 13,200 people in 78 offices in 46 countries. Yet big does not mean impersonal. We work hard to ensure that everyone knows their role and has the support the