Payroll & Finance Specialist

1 week ago

Towcester, Northamptonshire, United Kingdom MLL Telecom Limited Full time
This is a key role within the finance team, taking ownership for payroll and all related processes (approx. half of the time) and supporting customer billing and process improvement.

The role holder is tasked with full ownership of the payroll function for the business.

This includes preparation, input and verification of the business's monthly payroll data for ~200 employees, ensuring accurate and timely payments for employees; allowing proper control, improvement, and efficiency of the MLL's payroll function.

The role also covers accurate and timely billing to our customers.

The role requires proactive identification of agile ways of working and process improvements, working alongside the operational teams to add controls and automation to the process.


Your Responsibilities**:

Payroll Accountabilities (50%)

  • Lead the monthly payroll process for circa 200 employee collecting and inputting data from a range of sources and input into SaaS provider (Pento) and via sync with HRIS (Bamboo)
  • Checking previews, manual adjustments, and changes before payment authorisation
  • New Starter Set Up / Checks check sync with HRIS / set up against offered Terms and Conditions
  • Addition of New Starter documentation (P45 / P46) to Payroll System
  • Monthly changes via Data submission (Overtime, rolled up holiday pay, expenses, commission, bonus, advanced recovery, approved deductions, role, work pattern, leave enrolment, line manager changes
  • Ensuring statutory payments are maintained in relation to family friendly leave and pay, SSP, Pensions
  • Ensuring correct deduction set up for range of flexible benefits via payroll (CCV, private medical, private dental, holiday buy, gym membership, car leasing)
  • Leaver Processing final payroll closedown / pro rata of final payments / balance of loan scheme made / holiday calculations / secure issuing of P45's
  • Leading statutory payroll processes
  • P11d, P60, PAYE settlement agreement
  • Reporting running and Internal analysis of payroll data MI
  • Preparation and distribution of communications around pay reviews / bonus (supported by the People team)
  • Manage relevant payroll and benefits supplier relationships to ensure a high standard of support & service.
  • Provision of benefit renewal MI and Data as required
  • First point of contact for all monthly payroll queries and benefit information across the business
  • Liaise with external auditors on all payroll related queries during year end audit

Finance accountabilities (50%)

  • Working alongside the operations team to ensure all work is accounted for and billed accurately and on a timely basis
  • Liaising with both customer and internal teams on receipting of completed work, and billing thereof
  • Diligent creation and management of sales orders / job planning lines in MS Dynamics (Navision)
  • Ensuring that internal control procedures related to job costing and sales invoicing are adhered to
  • Raising credit notes as required
  • Preparation of adjusting journals where necessary
  • Liaison with Project manager regarding project reporting and due diligence


The finance team is small, and the job holder will also be expected to help support other members of the finance team as required, for example to cover holidays.

In the near future we may be upgrading the accounting system and the job holder will likely play a central role in this project.


Your areas of knowledge and expertise:

Essential:

  • Effective communication at all levels within the business
  • Well planned & organised
  • Great relationship building skills
  • Attention to detail and learns from their mistakes
  • Ability to create & maintain process and policy considering the needs of the business
  • Experience of processing payroll ideally in a standalone role
  • Previous experience of using SaaS Payroll, Ideally Pento
  • Experience of managing a range of employee benefits with a schedule of enrolment windows and methods
  • MS excel comfortable with more than just 'simple' formulas

Desirable:

  • Experience with Navision and Jet reports an advantage
  • Power query / Power BI


We want everyone at MLL to 'Bring their best self to work' and we do this by asking you to live our value behaviours.

We live our values everyday by...

**_
Delivering Excellence_**This belief stems from being accountable to one another. Having confidence in our data enables us to be accountable. And being prepared to challenge means we don't settle for mediocre.

**_
Challenging for Change_**We want people who want to challenge the status quo.

**_
Accountability Builds Trust_**Accountability requires some kind of honest review to reflect how we are doing against our responsibilities. This is not simply about a contract or project plan, it is about a mindset, an air that is portrayed as 'we have got this'

**_

Data Delivers Distinction_**We need people to think in a 'data is valuable' kind of way, not just for efficient operations but also for winning in the market.

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