People Systems Assistant
2 weeks ago
Full Job Description:
JOB TITLE:
People Systems Administrator
LOCATION:
Bolton (Hybrid)**
REPORTS TO:
Senior Administration Manager
ACCOUNTABLE TO:
Head of People Services
We are taking part in the national 4-Day Working Week - 3-day weekend, EVERY weekend
JOB PURPOSE:
As part of the People Services team, People Systems Administrator will act as the first point of contact for all People system and data related enquiries.
This role will ensure thorough administration of the HR database and benefits system and ensure all regulatory requirements are adhered to.
KEY STAKEHOLDERS:
- Senior Administration Manager
- Senior People Manager
- Senior People Advisors
- People Advisors
- Talent Managers
- Resourcing managers
- Operational Leads
- Finance Managers
KEY RESPONSIBILITIES:
- Provide detailed support for all People related policy, procedure and system enquiries ensuring queries are resolved, sign posted or escalate accordingly.
- Provide administrative support for all systems related queries and processes. These duties will include, but are not limited to;
Cascade
- Creating Workflows
- Data Importing
- Screen Design
- Reporting
- Job and Salary Changes
- Document Management
- Access queries
- Troubleshooting
Vista
- Managing the dashboard
- Reviewing daily error log
- Resolving basic benefit queries
- Ensure effective diary management and attend any team meetings or conference calls as required.
- Take responsibility for personal filing and manage any departmental filing as and when required.
- Attend/complete mandatory training identified for the role.
- The post holder will be expected to assist the People Administration Team particularly during busy periods or when colleagues are on leave
The tasks include:
telephone answering and transferring to the relevant staff member, HR inbox monitoring, greeting guests as they arrive to the building, franking outgoing post and collecting incoming post.
- Supporting in maintaining data accuracy across all systems
STANDARD RESPONSIBILITIES:
There are a number of standard duties and responsibilities that all employees, irrespective of their role and level of seniority within OFG Group are expected to be familiar with and adhere to.
- Leads, manages, and participates in an annual performance review programme
- Works, always, in accordance with the policies and procedures of the OFG Group and statutory regulations applicable to the Group.
- Observes, always, strict rules of confidentiality appropriate to the post.
- To always comply with the requirements of Health and Safety Regulations to ensure their own wellbeing and that of their colleagues.
- OFG Group is committed to safeguarding and promoting the welfare of children,
- Undertakes other duties as assigned.
EXPERIENCE, SKILLS & QUALIFICATIONS:
ESSENTIAL
- Experience as a systems administrator, HRIS administrator or similar role.
- HRIS system expertise
- Excellent organisational skills to manage a significant number of tasks with strict deadlines.
- Excellent Communication Skills
- Good working knowledge of Microsoft Office packages such as MS Word, MS Excel, MS Outlook.
- Accurate with high attention to detail
- Effective team member and able to provide cover for and support to other team members.
DESIRABLE
- Cascade experience
- Benefit administration
About the Group
Outcomes First Group exists to make sure vulnerable young people get the opportunities they need, whether that involves providing them with specialist education and residential care or finding them dedicated foster families in which they can thrive.
The Outcomes First family is made up of two organisations: Acorn Education and Care and Together, we educate, care for, and support children and vulnerable people across the UK, empowering them to be happy and make their way in the world.
Why work for us?
Your wellbeing is very important to us, and we know that being able to choose the benefits that suit you and your family will support your wellbeing.
Whatever your role and wherever you're located, you'll love VISTA, our flexible benefits platform which lets you tailor your benefits package.
- And when your circumstances change no problem. You can flex, trade and add to your benefits package to suit your circumstances.
- Holidays start at 25 days per annum plus bank holidays on top with options to buy an additional 5 days
- Critical illness cover and life assurance options
- Company Pension with options to increase your contributions
- Private medical and dental Insurance
- 100's of discount options valid in the UK and abroad
- Eco-Car Scheme
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