Business Administration Apprentice Head Office

6 days ago


Rugby, Warwickshire, United Kingdom Quartzteq GmbH Full time

We are looking for a Business Administration Apprentice to work within our Headquarters in Rugby providing comprehensive admin support to HQ departments.


Reporting to the HR Business Partner L&D, the Administrator will support colleagues in all aspects of administration as well as delivering excellent customer service to both internal and external customers.


Key Responsibilities & Accountability:

  • Assist the HR department with Learning & Development activities. This would include booking & setting up training rooms for training to be delivered, booking hotel accommodation and corporate lunches, recording completed training on the HR system, issuing training certificates and long service awards
  • Support the HR team with the administration tasks of a new starter ranging from requesting references, dispatching onboarding starter boxes to updating business organisational charts on the internal systems
  • Support HR by updating the employee database, new starters, leavers, changes, sickness absence data, holiday reporting etc
  • Support the HR team with the administration of DB and DC pension schemes, starters, leavers, and annual communications
  • Supporting the SHEQ team with general administration, H&S stats, SHEQ data for tender submissions and keeping the internal systems up to date
  • Responsible for ensuring the fleet management system is kept up to date with live data. This would include managing driver scorecards, accident reports, 121 driver training records, completing insurance & MOT checks, and producing accurate reports for management
  • General HQ administration duties would also include ordering stationery, booking travel and accommodation, holiday cover for reception plus any other ad hoc projects as required.

Qualifications, Experience & Personal Attributes:

  • Demonstratable experience in Administration with excellent Microsoft Office skills
  • A high level of confidentiality due to the nature of the role
  • Excellent interpersonal and customerfacing skills
  • Ability to work as part of a team
  • Ability to work accurately, with attention to detail
  • Ability to think and plan ahead, to take a methodical and organised approach to tasks
  • Completer/finisher style, tenacious and seeks satisfaction in completing tasks accurately and timely
  • Flexibility, to be able to carryout duties not part of the normal remit in the interests of the team
  • Ability to meet deadlines

How to Apply:

Strictly no agencies please

  • Quartzelec is an equal opportunities employer_
  • All personal data collected by Quartzelec Ltd is stored and processed in accordance with the General Data Protection Regulation (GDPR)._
  • Please read our _Privacy Policy_ for a full insight on how we protect and manage data._


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