Maintenance Administrator

1 week ago


Poole, Poole, United Kingdom Vent Engineering Full time

Join Our Team as a Maintenance Administrator at Vent Engineering
Vent Engineering are in search of an administrator to work in our Head Office in Poole.


As part of the role you will be a key point of contact for our engineers and our customers providing administrative assistance to support jobs being completed efficiently.


In this position, you will play a vital role in supporting the Maintenance Team and, as such, we are seeking an individual with a strong, optimistic mindset and a sharp attention to detail.


Responsibilities:

  • Basic quote preparation for maintenance contracts
  • Preparing proforma invoices for payment through Sage 200
  • Chase timesheets and job sheets to ensure receipt in a timely manner
  • Contacting customers to chase outstanding quotes
  • Entering Sales orders for goods, services and labour
  • Scheduling appointments for our engineers
  • Costing engineers time from weekly timesheets to a sales order
  • Basic quote preparation for remedial works
  • Using Servicelife to record all customer and site history
  • Booking Hotels for engineers
  • Managing 'Van Stock' and returns
  • Other duties as required appropriate to the role

Experience required:

  • Previous experience in a similar role is desirable
  • Excellent numeracy and IT skills
  • Organised, accurate with a very high attention to detail
  • The ability to make decisions whilst working under pressure.
  • A proficient user of MS Office

Benefits:

  • 23 days paid holiday, increasing up to a maximum of 30 days, plus bank holidays
  • Company funded Bupa health plan
  • Company sick pay
  • Free eye test
  • Development Programme, up to 100% funding for development programmes
  • Company funded activities at Christmas and in the summer
  • Bike to work scheme
  • On site parking
  • Available after 12 months service
**_
PLEASE NOTE THIS ROLE IS OFFICE BASED._
  • Administrator

    1 week ago


    Poole, Poole, United Kingdom Rubicon Recruitment Agency Full time

    Administrator, Full-Time, Permanent, Poole, up to £24kAs Administrator, you will be working within a fast paced business providing excellent Administration support within an Operations team.Responsibilities of an Administrator:Handle general administrative tasks such as data entry, filing, and record maintenance to ensure smooth operationsManage incoming...


  • Poole, Poole, United Kingdom Holt Engineering Full time

    Estates Technical Administrator A great opportunity for someone who would like to pursue a career pathway into Estate Management or develop further existing skills. This is a 6-month contract for an Estates Technical Administrator, where you will provide technical administration support, compile reports, and look after the many estates that the business...


  • Poole, Poole, United Kingdom Bond Williams Full time

    People Administrator - Temp - Poole - £11.54 per hourThe working hours for this role are Monday to Friday 37 hours in total.Main responsibilities: Support the HR team with matters related to recruitment and onboarding of staff, contracts, safeguarding, absences, pensions and benefits Provide assistance to customers/staff to give guidance on HR queries,...


  • Poole, Poole, United Kingdom Vent Full time

    Job Title: Senior AdministratorLocation: Poole, DorsetSalary: CompetitiveJob type:Full Time, PermanentWorking Hours: Monday to Friday, 8:30am - 5:30pm (40 hours per week) with the requirement of some flexibilityReporting to: Group Business AnalystVent Engineering are a specialist in natural and smoke ventilation systems and have been manufacturing,...


  • Poole, Poole, United Kingdom Collaborate Recruitment Full time

    Network and Systems Administrator In Poole, Dorset. NETWORK AND SYSTEMS ADMINISTRATOR JOB SUMMARY: We are looking for an IT NETWORK and SYSTEMS ADMINISTRATOR with experience in both IT support and troubleshooting, network, and infrastructure administration. This is an exciting opportunity to join an expanding team, within an organisation who are investing...


  • Poole, Poole, United Kingdom Poole High School Full time

    JOB DESCRIPTIONJob Title: Administrative Assistant Scale point: 4(Job share may be considered for suitable applicants)Department: Support StaffReports to: Administration Team LeaderPosition OverviewTo assist the Administration Team Leader by contributing to the general administration duties required by the schoolJob FunctionsAdministration Ensure student...


  • Poole, Poole, United Kingdom Teamjobs Commerical Team Full time

    TeamJobs are looking for an Office / Accounts Administrator in Hamworthy This is a great opportunity to join a tight-knit team.Your duties will include, but not be limited to:Invoice processing Processing expense requests Credit control Cash book maintenance Assisting with purchase and sales ledgers Bank and credit card reconciliation Raising sales invoices...


  • Poole, Poole, United Kingdom The Corporate Housing Partnership Limited Full time

    The primary function of our Finance Administrator will be to work alongside the MD and Commercial Team to support all finance and business admin activities.This role will provide finance and business admin support across all 5 of our businesses: The Corporate Housing Partnership Star Host Residences Harbour Escapes Country Escapes Portico ResidencesMain...


  • Poole, Poole, United Kingdom Flowbird UK Full time

    Company OverviewFlowbird is the global leader in parking solutions; manufacturing, supplying, installing and maintaining the sectors most trusted payment kiosks for local authorities and private car park operators all over the world, and delivering a robust and market-leading software suite that supercharges car parks and connects historically static offline...


  • Poole, Poole, United Kingdom Holt Engineering Full time

    Estates Technical AdministratorA great opportunity for someone who would like to pursue a career pathway into Estate Management or develop further existing skills.This is a 6-month contract for an Estates Technical Administrator, where you will provide technical administration support, compile reports, and look after the many estates that the business is...


  • Poole, Poole, United Kingdom Horizon Magna Motor Group Full time

    PART TIME ADMINSTRATION ASSISTANTHORIZON MAGNA MOTOR GROUPHorizon Magna Motor Group has 11 dealerships across Dorset, Hampshire, Somerset and Wiltshire we are a privately business having started in Poole in 1971. We Represent Honda, Mazda, Nissan & Subaru.We are looking to recruit an Administration Assistant to join us at our Head Office based at our Honda...


  • Poole, Poole, United Kingdom NHS Dorset Full time

    Job summary An exciting opportunityhas arisen for an enthusiastic and self-motivated individual to join the HealthInequalities (HI) and Population Health team within the Medical Directorate at NHSDorset. The HealthInequalities and Population Health team are a newly developing team, and therole is instrumental in supporting the work of the team to...


  • Poole, Poole, United Kingdom Sovereign Housing Full time

    Are you well organised and enjoy providing an excellent service to customers and colleagues? Do you enjoy working in a busy and varied role?We are currently looking for a Coordinator to join our fast paced operations support Team in Poole on a 12 Month Fixed Term basis.About Sovereign Network Group (SNG)We are thrilled to have joined forces with Network...


  • Poole, Poole, United Kingdom Collaborate Recruitment Full time

    RECEPTIONIST / OFFICE CO-ORDINATOR JOB SUMMARY:RECEPTIONIST / OFFICE CO-ORDINATOR RESPONSIBILITIES: Acting as the first point of contact for calls coming into the business, as well as meeting and greeting visitors coming to the offices for meetings. Managing meeting room rotas ensuring rooms are ready for visitors. Managing post and deliveries, as well as...

  • Office Coordinator

    1 week ago


    Poole, Poole, United Kingdom Savills Full time

    Start date: 2nd September for 12 months.We're looking for a confident and enthusiastic individual to provide administration to our Sales team.Role OverviewThe Office Coordinator / Administrator is responsible for all of the administrative tasks associated with marketing a property for sale, through to the successful completion of the transaction.You'll also...


  • Poole, Poole, United Kingdom Adecco UK Full time

    Adecco is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an...

  • Purchase Ledger

    1 week ago


    Poole, Poole, United Kingdom Reed Full time

    REED are recruiting on behalf of an electrical company based in Poole for a Purchase Ledger/Administrator. This is an exciting opportunity to join a small family feel team on a temporary contract. Duties include:Processing Invoices, purchase orders, receipts and payments.Use of Xero software. Stock control and ordering of stationary, arranging maintenance...


  • Poole, Poole, United Kingdom Rubicon People Partnership Full time

    Scheduling Coordinator, Full-Time, Permanent, Poole, £25kAs Scheduling Coordinator, you will be working within a fast paced business providing excellent support arranging inspections and repairs with engineers.Responsibilities of a Scheduling Coordinator:Handle general administrative tasks such as data entry, filing, and record maintenance to ensure smooth...


  • Poole, Poole, United Kingdom University Hospitals Dorset NHS Foundation Trust Full time

    To understand the role in more detail please read the full job description and person specification documents which are attached to this advert. To provide a comprehensive range of administrative, secretarial andsystems support to the Pharmacy Team. Assist with day to day maintenance of the Pharmacy Healthrostersystem. Provide an administration service to...

  • Customer Advisor

    1 week ago


    Poole, Poole, United Kingdom Shorterm Group Full time £23,500 - £25,500

    Customer Support Administrator - Poole, Dorset - Permanent position Working Hours: 40 hours per week We are a dynamic engineering business specialising in the aerospace market, collaborating with major airlines and manufacturers. Our team of workshop and field-based engineers provides maintenance and repairs to aircraft tooling and equipment across the UK...