Maintenance Administrator
1 week ago
Join Our Team as a Maintenance Administrator at Vent Engineering
Vent Engineering are in search of an administrator to work in our Head Office in Poole.
As part of the role you will be a key point of contact for our engineers and our customers providing administrative assistance to support jobs being completed efficiently.
In this position, you will play a vital role in supporting the Maintenance Team and, as such, we are seeking an individual with a strong, optimistic mindset and a sharp attention to detail.
Responsibilities:
- Basic quote preparation for maintenance contracts
- Preparing proforma invoices for payment through Sage 200
- Chase timesheets and job sheets to ensure receipt in a timely manner
- Contacting customers to chase outstanding quotes
- Entering Sales orders for goods, services and labour
- Scheduling appointments for our engineers
- Costing engineers time from weekly timesheets to a sales order
- Basic quote preparation for remedial works
- Using Servicelife to record all customer and site history
- Booking Hotels for engineers
- Managing 'Van Stock' and returns
- Other duties as required appropriate to the role
Experience required:
- Previous experience in a similar role is desirable
- Excellent numeracy and IT skills
- Organised, accurate with a very high attention to detail
- The ability to make decisions whilst working under pressure.
- A proficient user of MS Office
Benefits:
- 23 days paid holiday, increasing up to a maximum of 30 days, plus bank holidays
- Company funded Bupa health plan
- Company sick pay
- Free eye test
- Development Programme, up to 100% funding for development programmes
- Company funded activities at Christmas and in the summer
- Bike to work scheme
- On site parking
- Available after 12 months service
PLEASE NOTE THIS ROLE IS OFFICE BASED._
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