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Administrator
3 months ago
Salary:
£22,197 with progression to £23,662 per annum
Newcastle University is a great place to work, with excellent benefits.
We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.
Closing Date: 16 April 2023
The Role
Based in the School of Architecture, Planning and Landscape, you will provide administrative support to ensure the smooth and effective running of the School's taught programmes.
To provide administrative support to the learning and teaching functions of the School, to the Director of Education (DoE) and to the wider Learning & Teaching Team as requested
Responsible for inputting amendments to annual documentation such as modules and regulations
Responsible for ensuring up to date information is uploaded to the various University systems, i.e. SAP, Module Outline Forms (MOFs), NESS, Canvas. In addition, to be responsible for inputting updates of teaching materials on University systems as they arise, and the timely distribution of materials to staff and students
Responsible for checking and updating student data using University systems
Responsible for ensuring students are allocated a personal tutor, and for monitoring meetings between tutors and tutees via University systems
Support leadership with relevant tasks
Responsible for receipt and collation of assessments from academic colleagues, for tracking assessed work out for marking and chasing to ensure it is processed within expected timescales.
In addition, transcribing or uploading marks to relevant University systems, i.e. NESS and CanvasAct as secretary to meetings including, but not limited to, Boards of Studies, Module Moderation Boards, School Learning Teaching and Student Experience Committee, Student Staff Committee and School PEC Committee's including agenda preparation and circulation, minute taking and monitoring progress of actions
Responsible for setting up on University systems evaluations for students to complete
To provide support for the School's Admissions queries and processes as well as programme and University open days where required
Any other duties within the scope and general nature of the grade which may be required
The Person
Knowledge, Skills and Experience
Working knowledge of systems, processes, and procedures, including standard software packages
Understanding of the standards for the conduct and output of the role
Ability to communicate clearly orally and in writing with excellent attention to detail. Excellent interpersonal and organisation skills
Good numeracy skills
Familiarity with work priorities and those of colleagues
Basic understanding of relevant policies and procedures, as they affect the role
A flexible and co-operative approach
Experience of working in a busy administrative environment
Attributes and Behaviour
Works in a planned and structured way
Uses own and others time effectively
Sets own priorities in conjunction with team and area objectives
Sees other departments and colleagues as "customers" and follows through on their enquiries and requests
Is factually correct and gives consistent verbal and non-verbal messages
Clear and concise; gets the message across to others
Respects the expertise and contribution of others even if own opinion is different
Shares relevant and useful information with others
Keeps other team members up to date with progress
Qualifications:
Grades A-C in English Language and Mathematics GCSE (or equivalent) or vocational qualifications, plus work experience in a relevant role; or substantial relevant work experience in the unit or a comparable setting
Newcastle is an inclusive global University community where everyone is treated with dignity and respect.
As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.
The University holds a silver Athena S wan award in recognition of our good employment practices for the advancement of gender equality.
Requisition ID: 25271
