![Samsic UK](https://media.trabajo.org/img/noimg.jpg)
Coordinator / Pa Support - Slough
1 week ago
This position is to work for 37.5 hours per week and you will receive £29k per annum.
REPORTING TO:
- Client
- Key Account Manager
- Regional Manager
KEY RELATIONSHIPS:
- Contract Managers
- Customers
- Suppliers and External Organisations.
- Internal Departments
KEY OBJECTIVE OF THE ROLE
To provide administrative and secretarial support to the regional personnel. Ensure that all company systems and procedures are adhered to.
MAIN RESPONSIBILITIES:
Administration
- To type all correspondence, whilst maintaining confidentiality of information including personnel matters.
- To maintain an up
- Issue purchase order numbers to suppliers and managers and maintain an accurate PO log.
- Assist with the administration of new business, contract startup's and terminations. Whilst ensuring Head Office administration receives documentation for the Contract Files.
- Assist the operational managers in ensuring that all stores/equipment orders are made in an efficient and timely manner and that budgets are maintained with the respective supplier.
- To ensure administrative support is provided for the managers and head office personnel as appropriate, whilst maintaining confidentiality of information.
- Coordinate staffing shifts within organisation.
- Raise Ad hoc invoices to be submitted to Finance.
- Take minutes and actions of local meeting, book appointments and manage team diaries.
- To ensure all management and control systems are adhered to, and that the company is complying with HR, Health and Safety and quality and environmental standards.
- To ensure the company's Health and Safety Policy and procedures are implemented and adhered to.
- To administer the company's Service Level Indicator (SLI) and customer satisfaction systems.
- Attend management meetings and others as required, take accurate minutes and distribute as required in a timely fashion.
- To answer/make telephone calls on behalf of the company, transfer calls and take messages and communicate them effectively.
- To ensure outgoing post is sent.
- As and when required, meet and greet visitors. Ensuring all visitors complete the Visitors Book when entering and leaving the premises.
- To proactively identify and suggest improvements to the region that will enhance administration systems and the business.
- To provide support with adhoc projects.
- To provide the company's administration activities in an efficient and professional manner, ensuring a professional image at all times.
- To follow guidance and direction given by management to ensure that company policies and procedures are implemented and adhered to.
- Attend company training and meetings as and when required.
- Take responsibility for own personal development.
- Communicate with the managers on a regular basis.
How to apply
The interview process will be a telephone conversation with one of our managers, and then a face-to-face interview for those selected.
Please do not hesitate to contact us should you have any questions regarding this position. HR-Recruitment | Samsic UK-
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