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Band 3 Secretary
7 days ago
BAND:
3
Hospital Services
The Ulster Hospital, Dundonald
REPORTS TO:
Administration Team Leader / Administration Manager within relevant Directorate
ACCOUNTABLE TO:
Administration Services Manager / Business Manager / Operational Manager within relevant Directorate
A waiting list will be created for permanent / temporary / full-time / part-time Band 3 General Secretary posts that may arise.
only and excludes Mental Health Services)
JOB SUMMARY
The Trust provides a wide range of services and employs Secretaries in a wide variety of settings. Secretaries provide a secretarial / administrative service / support within a department / section.
The post holder will be expected to carry out a wide range of secretarial /administrative tasks including the use of word processing/audio typing, minute taking and use of other computer packages/programmes.
The post holder will also be expected to deal with non-routine activities such as answering queries, progress chasing and task related problem solving using their own initiative.
KEY DUTIES / RESPONSIBILITIES- Word processing/audio typing letters/producing reports.
- Sorting and responding to mail as appropriate.
- Dealing with general enquiries.
- Maintaining diaries.
- Minute taking.
- Arranging meetings.
- Sorting and processing information.
- Preparation of statistical information.
- Dealing with requests for information.
- Making appointments.
- Filing.
- Dealing with telephone calls.
- Photocopying/scanning.
ESSENTIAL CRITERIA
Criteria
Method of Assessment
1. 4 GCSE's Grades A-C to include
English Language (or equivalent
Qualification) plus 1year's
Secretarial /admin /clerical experience.
OR
NVQ Level 2 in Administration (or equivalent qualification) plus 1 year's secretarial /admin /clerical experience.
OR
2 year's secretarial /admin /clerical experience.
- RSA/OCR Stage II Text Processing Part I and Part II (or equivalent/ above qualification).
1 year's word processing experience, to include typing and formatting of reports and letters.
- Experience in using Microsoft packages to include WORD, EXCEL, and OUTLOOK.
- For posts involving audio-typing
Audio Typing Qualification or 6 months audio working experience or a willingness to be trained in Audio Typing within the first 6 months.
Job Types:
Part-time, Temporary contract
Contract length: 1 month
Part-time hours: 18.75 per week
Salary:
£10.37 per hour
Benefits:
- Casual dress
- Company events
- Free parking
- Onsite parking
Schedule:
- 8 hour shift
- Day shift
- Holidays
- Monday to Friday
- No weekends
Ability to commute/relocate:
- Dundonald: reliably commute or plan to relocate before starting work (required)
Work Location:
One location
Reference ID: 04744
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