Band 3 Secretary

7 days ago


Dundonald, United Kingdom Platinum Recruitment NI Ltd Full time
General Secretary

BAND:
3

Hospital Services

The Ulster Hospital, Dundonald

REPORTS TO:
Administration Team Leader / Administration Manager within relevant Directorate

ACCOUNTABLE TO:
Administration Services Manager / Business Manager / Operational Manager within relevant Directorate


A waiting list will be created for permanent / temporary / full-time / part-time Band 3 General Secretary posts that may arise.

(please note that this waiting list is for Hospital Services Directorate
only and excludes Mental Health Services)

JOB SUMMARY
The Trust provides a wide range of services and employs Secretaries in a wide variety of settings. Secretaries provide a secretarial / administrative service / support within a department / section.


The post holder will be expected to carry out a wide range of secretarial /administrative tasks including the use of word processing/audio typing, minute taking and use of other computer packages/programmes.

The post holder will also be expected to deal with non-routine activities such as answering queries, progress chasing and task related problem solving using their own initiative.

KEY DUTIES / RESPONSIBILITIES

  • Word processing/audio typing letters/producing reports.
  • Sorting and responding to mail as appropriate.
  • Dealing with general enquiries.
  • Maintaining diaries.
  • Minute taking.
  • Arranging meetings.
  • Sorting and processing information.
  • Preparation of statistical information.
  • Dealing with requests for information.
  • Making appointments.
  • Filing.
  • Dealing with telephone calls.
  • Photocopying/scanning.

ESSENTIAL CRITERIA
Criteria
Method of Assessment
1. 4 GCSE's Grades A-C to include
English Language (or equivalent
Qualification) plus 1year's
Secretarial /admin /clerical experience.
OR
NVQ Level 2 in Administration (or equivalent qualification) plus 1 year's secretarial /admin /clerical experience.
OR
2 year's secretarial /admin /clerical experience.

  • RSA/OCR Stage II Text Processing Part I and Part II (or equivalent/ above qualification).
OR
1 year's word processing experience, to include typing and formatting of reports and letters.

  • Experience in using Microsoft packages to include WORD, EXCEL, and OUTLOOK.
  • For posts involving audio-typing

Audio Typing Qualification or 6 months audio working experience or a willingness to be trained in Audio Typing within the first 6 months.


Job Types:
Part-time, Temporary contract

Contract length: 1 month

Part-time hours: 18.75 per week

Salary:
£10.37 per hour

Benefits:

  • Casual dress
  • Company events
  • Free parking
  • Onsite parking

Schedule:

  • 8 hour shift
  • Day shift
  • Holidays
  • Monday to Friday
  • No weekends

Ability to commute/relocate:

  • Dundonald: reliably commute or plan to relocate before starting work (required)

Work Location:
One location

Reference ID: 04744

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