Personal Assistant

2 weeks ago

Glasgow, Glasgow City, United Kingdom Ofgem Full time
This is a great opportunity to join Ofgem as a Personal Assistant (PA)

As a key member of a busy and collaborative EA/PA team, you will provide secretarial and administrative support to Deputy Directors. This role allows you to be at the heart of the organization, working closely with other EAs and PAs, and gaining exposure to various projects and people.

Here's what to expect:

  • Plenty of autonomy to challenge the status quo and bring about positive changes.
  • Opportunity to learn, grow, and make the role your own within a supportive team.
  • Requirements: experience working at a senior level, high organizational skills in a fast-paced environment, strong interpersonal and networking abilities, and proficiency in MS Office.
Person Specification
  • Key Responsibilities:
    • Proactively manage Deputy Directors' diaries, handle diary clashes, and attend meetings to grasp priorities.
    • Collaborate with teams to offer logistical and administrative support.
    • Provide cover for other PAs and EAs within the directorate when needed.
  • Key Outputs and Deliverables:
    • Efficiently manage Deputy Directors' diaries and undertake general administrative tasks.
    • Handle diary conflicts diplomatically, prioritize tasks, and ensure Directors are prepared for engagements.
    • Build strong relationships across the organization and contribute effectively within the team.
    • Other tasks as required by the role.

Essential Criteria:

  • Strong planning and organization skills in dynamic environments.
  • Excellent interpersonal and networking abilities.
  • Experience in fast-paced administrative support, proactive approach, and teamwork skills.

Behaviours:

  • Seeing the Big Picture
  • Managing a Quality Service
  • Delivering at Pace
  • Communicating and Influencing

Technical Skills:

  • Details available in the Candidate Pack and Role Profile.
Benefits

Salary: £24,623, Civil Service Pension scheme, 30 days annual leave, training opportunities, flexible working hours, and more. Join Ofgem in contributing to establishing a Net Zero energy system by 2050

Selection Process:

Application assessment includes Behaviours, Ability, Experience, and Technical skills evaluation. Provide a detailed personal statement showcasing your skills and capabilities.

Security:

Candidates must undergo security checks as per government regulations.

Nationality Requirements:

  • UK nationals, Republic of Ireland nationals, Commonwealth country nationals, EU, Switzerland, Norway, Iceland, Liechtenstein nationals, and more are eligible.

Working for the Civil Service:

Embracing diversity and promoting equal opportunities, the Civil Service offers schemes for candidates with disabilities and those at risk of redundancy.

Diversity and Inclusion:

The Civil Service is dedicated to attracting talent from all backgrounds. Explore the Civil Service People Plan and Diversity and Inclusion Strategy for more information.

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