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Personal Assistant to Director of Reward and International HR Director

1 month ago

London, Greater London, United Kingdom Legal & General Full time
Job Description

Helping over ten million people around the world manage their savings, retirement plans and life insurance requires a lot of people behind the scenes. It's up to us in L&G Group functions – which includes our tech and digital teams, Group Finance, HR, Risk and Corporate Affairs – to provide the essential support services that all areas of the business need, here in the UK and overseas. Simply put, we enable everyone at Legal & General to do what they do best. That means we're helping to improve our customers' lives and contributing to the success of the business every day.

Job Description

We're recruiting for a Personal Assistant to join us. We're offering a competitive base salary. You will provide a proactive and professional PA service to two Directors within the Group HR Leadership Team and other team members as required, working autonomously and independently with excellent attention to detail and a pro-active approach in supporting all aspects of their day-to-day activities.

What you'll be doing:

  • Inbox management, including delegating matters to the appropriate person, highlighting where necessary and responding on their behalf as appropriate
  • Completingproactive management of diaries, including all logistics and travel to ensure time is optimised when spent in various locations. For hybrid meetings, ensuring the successful operation of technology
  • Organisingevents/away days/conferences as required, including attending, and managing logistics on the day if required
  • Completingmanagement of the onboarding process for the team
  • Preparing, proof reading/editing and circulating papers prior to meetings. Attending meetings where needed, minuting and noting actions for the team. Tracking action items assigned to the Directors
  • Managing all aspects of travel, expenses, and invoice processing. Keeping accurate and confidential records including holidays, absence, gifts & hospitality, complying with regulations
  • Working collaboratively with other EAs/PAs ensuring there is always seamless support in place and providing cover during absence and periods of high workload and cascade relevant information to team PAs in that division.
Qualifications

Who we're looking for:

  • Proven track record working as a Personal Assistant, Team Assistant, Team Administrator or Executive Assistant
  • Knowledge and experience of core Microsoft applications including Outlook, Teams, SharePoint, Word, PowerPoint and Excel.
  • Capable of using a variety of technology. Ability and willingness to learn and train others on new tech/systems and sharing knowledge and expertise where necessary.
  • Demonstrates accuracy when sending out reports, papers, and correspondence.
  • Strong team player, capable of working in a fast-paced environment where attention to detail is paramount.
  • The ability to prioritise a busy workload and to be flexible in a continuously changing environment.
  • Self-starter, capable of working alone and unguided but dealing with any situation that arises and confident in making decisions where appropriate.
  • Excellent interpersonal/communication skills at all levels and the ability to create a strong internal and external network.

Whatever your role, we reward performance and behaviour with a package that looks after all the things that are important to you. Here are some of the benefits we offer:

  • The opportunity to participate in our annual, performance-related bonus plan and valuable share schemes
  • Generous pension contribution
  • Life assurance
  • Private medical insurance (permanent employees only)
  • At least 25 days holiday, plus public holidays, 26 days after 2 years' service. There's also the option to buy and sell holiday
  • Competitive family leave
  • Participate in our electric car scheme, which offers employees the option to hire a brand-new electric car through tax efficient salary sacrifice
  • There are the many discounts we offer – both for our own products and at a range of high street stores and online
  • In 2023, some of our workspaces were redesigned. Our offices are great spaces to connect and collaborate and have your wellbeing at the heart
Additional Information

Legal & General is a leading financial services organisation, named Britain's Most Admired Company in 2023, for the second year running. Rated top in our sector and top for inspirational leadership, we have a strong heritage and an exciting future.

We're one of the world's largest asset managers, homebuilders, pension providers and insurers. Connecting to form a unique business model which drives value for our customers and society. And enabling our people to create impact through work that is meaningful and valued.

If you join us, you'll be part of a welcoming, inclusive culture, with opportunities to collaborate with people of diverse backgrounds, views, and experiences. Guided by leaders with integrity who care about your future and wellbeing. Empowered through initiatives which support people to develop their careers and excel.

We strive to be open, mindful, and inclusive, so are always willing to discussing flexible working arrangements and reasonable accommodations for candidates with specific needs. It doesn't matter if you don't meet every single criterion in this advert. Instead, think about what you excel at and what else you can bring in terms of strengths, potential and connection to our purpose.

If you're open to find out more, we'd love to hear from you.

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