Administrator
7 days ago
Post:
Administrator
Hours: 2 days per week
Contract type: 2-year fixed term contract.
Salary:
£18,000 FTE
Location:
Working from our office in Shrewsbury with the potential for some home working.
Interviews to take place week commencing 26th February.
Purpose of the Post
To provide an effective and efficient administrative support service to the CEO, Therapists and Trustees to enable The Sea Change Trust to deliver project services.
While this post is a 2-year contract, we are hopeful that this will be a long-term position and are keen to find someone who is enthusiastic about growing their role.
Duties and Responsibilities
The Sea Change Trust is a small children's mental health charity, established in Shrewsbury in 2019. We're a team of specialist therapists working closely together to offer effective and timely support to local babies, children, young people, and parents. We are a small and friendly team who believe in supporting each other, as well as those who access our services.
General Administrative
- Respond to queries, dealing with routine matters and passing more complex queries to the appropriate member of staff
- Proofread and format documents
- Deal with visitors to the organisation in an appropriate and personable manner
- Assist with keeping databases and records up to date
- Use initiative to improve efficiency of systems in collaboration with the team and our consultants
- Assist with other work, events and projects as needed and undertake additional tasks reasonably requested by the CEO and the team.
Project Support
- Providing administrative support to The Sea Change Trust projects as required
- Support project meetings and produce relevant notes/actions
- Manage stocks of key physical resources and coordinate ordering/restock
- Assist with project fundraising activity to support project delivery, including any research required, requests, general mail outs and donor correspondence
Project finance and Management Support
- Support with the charity's bookkeeping using the accounting software, Xero
- Support the maintenance of funding/financial record keeping
- Provide assistance during project budgeting and forecasting
- Day to day banking and cash functions, as required
- Coordinate trustee papers and circulate
- Take and type up minutes of Trustee Meetings and make sure agendas and minutes are sent out
Human Resources
- Arrange interviews
- Seek references, ensuring these are followed up and confirmed via telephone
- Collate necessary documents and proof of qualifications, professional membership, indemnity and insurance and DBS.
General Duties
- Attend regular line management supervision and annual appraisal
- Plan and prioritise own work to cope with variable demand and interruptions, ensuring quality and completion
- Maintain confidentiality and observe Data Protection guidelines
- Carry out duties in line with The Sea Change Trust's Policies and Procedures
- Undertake relevant training and development activities and respond positively to new and alternative systems.
Essential Skills
- Demonstrable experience of working in Administration
- Experience of Finance Administration and systems including Xero
- Solid organisational skills including excellent time management, consistency, accuracy, and attention to detail
- Excellent team working skills
- To be able to communicate effectively and sympathetically with a wide variety of people, including those who may be young, vulnerable or distressed
- Strong IT skills including Outlook, Word and Excel and PowerPoint and experience of using databases
- Experience of working flexibly and prioritising a busy workload
- Ability to problem solve and to be practical, proactive and seek solutions
Behaviour and Values
The post holder will be expected to:
- Support the aims and vision of the Trust
- Act with honesty and integrity at all times
- Demonstrate high standards of personal conduct
- Value and respect colleagues, other members of staff and clients
- Demonstrate The Sea Change Trust's values at all times
Job Type:
Part-time
Salary:
£18,000.00 per year
Expected hours: 16 per week
Work Location:
Hybrid remote in Shrewsbury, SY1 1RY
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