Administrator 35hr Per Week

1 week ago


Huddersfield, Kirklees, United Kingdom Aden House Full time

JOB TITLE:
Administrator

REPORTING TO:
Home Manager

JOB PURPOSE:
To be responsible for the smooth running of the administration of the Care Home.

SKILLS, KNOWLEDGE AND QUALIFICATIONS

Required:

  • Good numerical and word processing skills
  • Knowledge / experience of MS Word, MS Excel and MS Outlook
  • Good communication and organisational skills
  • Friendly, confident, wellpresented and customerfocused
  • Professional telephone manner
  • Genuine interest in working within a caring environment
  • An appreciation of need for confidentiality
  • Satisfactory DBS check

Desired:

  • Knowledge / experience of Sage Accounts
  • Previous experience of accounting computer packages
  • Previous experience of bookkeeping / administration
  • Team player
  • Ability to work on own initiative

MAIN RESPONSIBILITIES

Administration:

  • Maintain accurate and complete financial records of the Care Home in line with Company policies and procedures, using computer and manual systems.
  • Prepare and issue regular Management Information Reports within the prescribed timescales.
  • Manage and maintain accurate records of Service User Personal Finance.
  • Fully complete all Sales Ledger functions using Sage software ensuring all invoices to Service Users, Local Authorities, PCT's and/or persons/organisations so responsible are produced accurately and promptly.
  • Complete Sales Reconciliations to ensure accuracy of invoicing and reporting.
  • Ensure all banking is completed at least 3 days per week. Process all receipts from Social Services/PCT's
  • Manage the Aged Debtors list to ensure that all debts are recovered timorously informing the Home Manager and Regional Manager of any potential bad debts.
  • Use our internal Careblox system to raise purchase orders and process supplier invoices.
  • Complete supplier statement reconciliations and prepare all payments to be authorised by the Finance Manager for final processing.
  • Maintain petty cash records accurately.
  • Ensure payroll information is collated accurately and send it to the payroll department for processing.
  • Maintain Staff attendance records.
  • Maintain complete files for Service Users (financial) and Staff Members (personnel) in line with the Company's policies and procedures.
  • Provide administrative support to the Home Manager e.g. typing, filing, dealing with correspondence etc, if workload permits.
  • Operate office equipment such as fax, photocopier and computer as required.
  • Answer the telephone, respond to enquiries from Service Users and Visitors at Reception, and re-direct enquiries in a friendly and efficient manner.
  • Maintain stationery supplies.
  • Order and maintain records of Staff Members' uniforms.
  • Arrange and calculate monthly stock takes and costs.

Communication:

  • Participate in Staff and Service User meetings, as and when required.

Marketing:

  • Show Visitors round the Care Home, in the absence of the Home Manager.
  • Prepare and display information leaflets and posters, send out brochures etc, as and when required.

Training and Development:

  • Attend mandatory training days/courses, on or off site, as and when required.
  • Maintain professional knowledge and competence.

Health and Safety:

  • Report immediately to the Home Manager, or Person in Charge, any illness of an infectious nature or accident incurred by a Service User, colleague, self or another.
  • Understand and ensure the implementation of the Care Home's Health and Safety policy, and Emergency and Fire procedures.
  • Report to the Home Manager, or the Handyperson, any faulty appliances, damaged furniture, equipment or any potential hazard.
  • Promote safe working practice in the Care Home.

General:

  • Ensure that all information of confidential nature gained in the course of duty is not divulged to third parties.
  • Notify the Home Manager, or the Person in Charge, as soon as possible of your inability to work, and also on your return to work from all periods of absence.
  • Ensure the security of the Care Home is maintained at all times.
  • Adhere to all Company policies and procedures within the defined timescales.
  • Ensure all equipment is clean and well maintained.
  • Carry out any other tasks that may be reasonably assigned to you.

Salary:
£10.68 per hour

Benefits:

  • Discounted or free food
  • Onsite parking

Schedule:

  • Monday to Friday

Work Location:
In person

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