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Office Administrator
6 days ago
Office Administrator
Part Time
Duties
- Coordinate office activities and operations to secure efficiency and compliance to company policies
- Manage agendas/travel arrangements/appointments etc. for the BID Manager
- Support budgeting and bookkeeping procedures, process invoices ready for payment
- Create and update records and databases with personnel, financial and other data
- Track stocks of office supplies and place orders when necessary
- Submit timely reports and prepare presentations/proposals as assigned
- Diary management of BID Manager
- Assist with meeting arrangements, networking events and conferences
- Assist Operations Manager with admin tasks
- Update Solomon CRM database
- Assist BID Manager in collation of Month End reports
- Assist with Hello Huddersfield unit purchases and reports
- Attend BID events when required
- Note taking and feedback collation at meetings
- Perform general clerical duties, including but not limited to photocopying, faxing, mailing, and filing.
- Maintain electronic and hard copy filing system.
- Answer incoming calls and direct calls to appropriate personnel.
- Greet visitors and direct them to the appropriate person or department.
- Provide administrative support to ensure efficient operation of the office.
- Assist in resolving any administrative problems.
- Receive, sort, and distribute incoming mail.
- Prepare outgoing mail for distribution.
- Schedule and coordinate meetings, appointments, and travel arrangements for staff.
- Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Requirements and skills
Proven experience as an office administrator, office assistant or relevant role
Outstanding communication and interpersonal abilities
Excellent organizational and leadership skills
Familiarity with office management procedures and basic accounting principles
Excellent knowledge of MS Office and office management software
Bookkeeping experience
Able to work independently and be proactive in managing workload
Proven experience as an office administrator or in a similar role.
Proficient in computer skills including Google Suite, Microsoft Office, and QuickBooks.
Excellent organizational skills with the ability to prioritize tasks and handle multiple assignments simultaneously.
Strong phone etiquette with professional verbal communication skills.
Attention to detail and problem-solving skills.
Ability to type accurately and efficiently.
Data entry experience is a plus.
Hours and days of work
Monday, Wednesday, and Thursday
9am to 3pm
Pay
£11.50 per hour
Job Types:
Part-time, Permanent
Salary:
£11.50 per day
Expected hours: 18 per week
Benefits:
- Casual dress
- Discounted or free food
- Employee discount
- Flexitime
Schedule:
- Flexitime
- Holidays
- Monday to Friday
- Overtime
Ability to commute/relocate:
- Huddersfield: reliably commute or plan to relocate before starting work (required)
Education:
- GCSE or equivalent (preferred)
Experience:
Microsoft Office: 3 years (required)
- Administrative experience: 3 years (required)
Language:
- English (required)
Licence/Certification:
- Driving Licence (preferred)
Work Location:
In person
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