Senior Finance Assistant

6 days ago

Southwark, United Kingdom Guy's & St Thomas' Foundation Full time

We are looking for a Senior Finance Assistant to join our Finance team, a team which is vital to the Foundation's ability to make an impact and improve health in Lambeth and Southwark.

This role will enjoy a broad and interesting remit, and will provide essential support to the Finance team in its mission to process and report financial information of the highest quality.


This is an excellent opportunity to join an experienced and growing team at an exciting time as we are in-housing the fundraising function and continue to develop innovative ways of working to support the organisation.

The team is engaging, collaborative and supportive, as well as highly motivated and passionate about their work.

Key Responsibilities

  • Payment process
o Ensure appropriate approvals are in place prior to each payment in accordance with internal governance procedures.


o Arrange weekly bulk and ad-hoc payments for all approved outstanding invoices, grants and commitments for the Foundation and its subsidiaries, from the appropriate bank account.

o Ensuring all remittance advices are correctly send out to recipients.

o Ensure all supplier's bank detail changes are checked and verified.

o Input all payments to the finance system accurately and in a timely manner.

  • Investment ledgers input and maintenance


o Input accurate investment pricing monthly to the investments schedules; and maintain the user profiles for investment managers' investor portals.

o Collect and file all investments statements to the appropriate files.

o Assist with monthly property journals input.

  • Accrual & Prepayment calculations and maintenance
o Calculate and input accruals and prepayments on a monthly basis.


o Maintain detailed records and documentation to support all accrual and prepayment entries, ensuring the accuracy and quality of the work and its compliance with internal accounting policies.


  • Balance sheet maintenance and control


o Check and approve bank reconciliations for all group bank accounts monthly in accordance with the procedures and schedules in force.

o Ensure that any unposted cash items are posted in the finance system and investigate all other uncleared items.

o Identify fixed asset purchases and disposals and compute depreciation charges, posting all entries before month end close.


o Proactively review all balance sheet accounts on a regular basis and at every month end for aged items and mispostings, performing reconciliations for all control accounts, inter-company accounts and other accounts in accordance with the procedures and schedules in force.

o Understand, maintain and run some routine month end journals with high accuracy.

  • Management accounts assistance


o Assist the Senior Accountant in producing the monthly overhead running reports, including account data running, variance investigations and final accounts distribution.

o Assist the Management Accountant for month end reconciliation and other tasks as required.

  • General administration and support


o File all work, which may be in either electronic or paper format, in the appropriate file(s) as soon as it is completed.

Assist the team to organise documents and file constructively.

o Assist in bank accounts administration as required.

o Respond to financial queries and requests as required in a professional manner.

o Other ad-hoc tasks as required.

  • Provision of cover
o To provide absence cover as necessary for the tasks performed in the Finance team as required.

Skills, Knowledge and Expertise

Knowledge and qualifications

  • Previous use of finance system(s) with Access Financials or similar products (Essential)
  • Intermediate Excel (Essential)
  • Sound arithmetical abilities (Essential)
Experience

  • General office administrative experience with exposure to a variety of processes and activities. (Essential)
  • Purchase ledger processing (Desirable)
  • Ledger reconciliations (Desirable)
  • Charity accounting (Desirable)
Skills, abilities and attributes

  • A self-starter known for adaptability, flexibility, and integrity.
  • Demonstrates excellent planning and organisational abilities, capable of managing multiple prioritised tasks, deadlines and objectives with great attention to detail.
  • Dedicated to delivering responsive, consistent, and high-quality service to both internal and external stakeholders.
  • A team player, skilled at fostering effective working relationships.
  • Possesses strong interpersonal skills and effective communication.
  • Eager to acquire and develop new skills while assisting peers in their learning and development.
  • Committed to the principle of continuous improvement, ensuring attention to detail and adherence to due process

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