Business Support Minute Taker

2 weeks ago


Romford, Greater London, United Kingdom Anthony Cole Associates Ltd Full time

Business Support Minute Taker / Executive PA Opportunity

An exciting opportunity has opened up to join a rapidly expanding business in Essex. This role as a Business Support Minute Taker / Executive PA offers a dynamic and flexible working environment. While you'll primarily work from the Romford office, you must be willing to travel to various locations across Essex and the City of London.

About the Role:

  • Provide comprehensive support to a 'C' suite executive to help them manage their daily tasks effectively.
  • Responsibilities include organizing events, managing calendars, handling correspondence, and analyzing data.
  • Focus on facilitating and supporting meetings by taking accurate minutes and ensuring seamless coordination.

Key Responsibilities:

  • Identify opportunities for process improvement and present cost-effective solutions.
  • Prioritize customer satisfaction and provide unwavering support to meet their needs.
  • Offer high-level secretarial services, including minute-taking and document preparation.
  • Interpret information precisely to generate quality minutes and meet regulatory deadlines.
  • Manage meeting logistics and act as the first point of contact for the board.
  • Maintain organized filing systems and handle financial documentation appropriately.
  • Ensure efficient follow-up on action items post meetings.
  • Schedule appointments and manage diary entries efficiently.
  • Assist in drafting reports, preparing expense statements, and arranging travel plans.

Skills & Competencies:

  • Excellent communication skills with a strong customer service orientation.
  • Proficient time management and ability to work well under pressure.
  • High attention to detail and excellent problem-solving abilities.
  • Strong organizational skills and capability to handle multiple tasks effectively.
  • Positive attitude, teamwork, and adaptability to changing work demands.
  • Previous experience in senior administrative roles and note-taking is highly beneficial.

If you're looking to be part of a vibrant team in an exciting business environment, don't miss this opportunity to join our team as a Business Support Minute Taker / Executive PA.



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