Events Coordinator

2 weeks ago

London, Greater London, United Kingdom Rapport Guest Services Full time
Job Introduction

We are looking for an experienced Events Coordinator to join our Rapport team, based in the City of London.
You will be part of a large and diverse team that supports our client:
a Fortune Global 500 company, where excellence and creativity are the norm every single day.


Are you someone who thrives working in a fast-paced, task focused role and supporting clients? Join our energetic and established Events team and play a key role in helping our customers to have the best events planning experience, right from the enquiries stage up to the planning and the event day.


_This is a full-time, permanent role (40 hours per week). You will be working from Monday to Friday on a shift rota basis between 8 AM and 7 PM (with flexibility as per client's needs and overtime available)._

Main responsibilities

  • Assisting the Events department, maximising bookings by delivering a delightful, yet efficient booking service
  • Providing meticulous administration support, ensuring every detail of a customer's booking is accurately recorded, following established procedures
  • Ensuring all equipment/technology is in working order and report when required
  • Maintaining high standards so that customer's expectations are consistently exceeded
  • Checking that all meeting rooms are set up correctly according to the agreed specification
  • Having a full understanding of the building layout to provide an outstanding guide to the details of Guest/Client requests when booking or enquiring about the facilities available
  • Share our Rapport values
    :_Create Rapport, Be Brilliant, Innovative Spirit, Walk Tall and Stronger Together_:
  • Ideally have previous experience organising events, being familiar with event space setup styles
  • Be welcoming, energetic, highly organised, excellent in planning, confident, innovative, passionate about service
  • Have a positive, outgoing personality and be able to easily build rapport with key stakeholders
  • Be proactive, flexible, adaptable, with strong time management skills, great attention to detail, cando attitude, and ambition to learn and grow
  • Display excellent personal presentation and interpersonal skills
  • Demonstrate the ability to work independently and manage own workload

Some of our benefits include:

  • Save money on your groceries with discounts on Tesco, Sainsbury's, Morrisons and other major brands
  • A wide range of offers dedicated to improving your personal finances for a more secure future, including life assurance cover
  • Receive cash rewards every time you spend and use them on a wide range of brands
  • Financial rewards for recommending your friends and family and/or even when you bring new business to us (legitimate qualified sales leads)
  • Contributory pension scheme
  • Access to wellness programs to promote the mental health and wellbeing of our Ambassadors
  • Employee Assistance Program to guide and support our team members
  • Quick access for you and your immediate family to a Digital GP, and wider healthcare benefits
  • Learning & development opportunities to support your personal and professional development and growth
  • WOW Awards to celebrate our brilliant Ambassadors nominated for their exceptional service by our guests and clients
  • One Paid Day for Charity Work

Why Rapport?


Our people come first, and we are committed to developing you and offering a number of fantastic professional and personal development opportunities.

We have a suite of over 50 training workshops and a number of Leadership programmes to support you with your development and career progression within Rapport.


We are committed to equality of opportunity and inclusion within the workplace, and we celebrate everyone's differences and diverse backgrounds.

We have created a number of Employee Networks as part of our "Be Yourself at Rapport" programme, to create a safe space for our Ambassadors to connect and collaborate, ensuring we champion diversity and inclusion in all that we do.


Our Ambassadors' mental and physical wellbeing is very important to us, and we continue to have a real focus on providing the varied support and initiatives for our teams to get involved in.


Rapport is also a Disability Confident Employer, and we have a number of partnerships with external organisations providing job opportunities within the company for people with special educational needs and disabilities.


About the Company


Rapport is an award winning, specialist company that provides corporate organisations with a range of fully managed front and back of house guest services.

Our tailored services are provided to clients in all major cities in the UK and Ireland and in key locations in the US and Hong Kong.


We are very proud to count some of the UK's most forward-thinking, blue-chip companies as our clients, from small boutique firms to large multi-site international corporations, all with a common goal to provide excellent Customer Service.

Our most pre

  • Pensions Events Specialist

    2 weeks ago

    London, Greater London, United Kingdom HP Events Full time

    HP Events is a pioneering event organizing company based in London, orchestrates a diverse array of high-profile events ranging from cultural festivals to concert tours across the UK, Europe and Middle East. We are seeking a dynamic and experienced Event Management Specialist to join our team on a part-time basis. This role requires a proactive individual...

  • Business Operations Coordinator

    2 weeks ago

    London, Greater London, United Kingdom LS Events Full time

    Job Title:Business Operations CoordinatorContract type:PermanentContract Hours:37.5 hours/weekSalary:Starting at £30,500.00/annumHolidays:32 days per year (pro rata)APPLY NOWCLOSING DATE: Monday 11th March 2024Working LocationLS Events office is London based, however we offer hybrid working solutions, with the understanding that attending in person meetings...

  • Events Intern

    2 weeks ago

    London, Greater London, United Kingdom Oddity Events & Marketing Full time £21,510

    Reporting to: Day-to-day: Ashley Hainer, Senior Project CoordinatorGeneral: Lizzy Eaton, DirectorInternship period: June-September 2024, possibility to be made permanent upon completion of the internship.Salary and hours: £21,510 per annum, pro rataFull-time, 37.5 hours per week. There will be the occasional early start and late evening, when events are...

  • Groups & Events Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Bulgari Hotel London - Events Full time

    Reporting to the Head of Events, you will be responsible to sell (proactively and reactively) the rooms, suites, event rooms and F&B outlets to new and existing clients.What we are looking forINDBOH

  • Event Staff

    2 weeks ago

    London, Greater London, United Kingdom Corvus Global Events Limited Full time

    Job Overview:We are seeking dedicated Event Staff to join our team for various events. As Event Staff, you will play a crucial role in ensuring the smooth execution of events and providing exceptional guest experiences.Duties: Greet and assist guests upon arrival Manage guest services and inquiries throughout the event Distribution of Badges Collaborate with...

  • Events Coordinator

    2 weeks ago

    London, Greater London, United Kingdom The Maine Group Full time

    Events Coordinator Position This job opportunity is ideal for a highly organized and engaging events professional seeking a dynamic work environment. Join an esteemed professional membership organization that values a supportive culture, fostering personal growth and excellence. This position entails coordinating and delivering a variety of conferences and...

  • Events Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Hunter Merrifield Full time

    Merrifield Consultants are delighted to be partnering with a Medical Membership Organisation to recruit an enthusiastic and dedicated Events Coordinator.Position: Events CoordinatorSalary: Up to £34kContract: Full-time, permanent (hybrid, 2 days a week in the office)Location: City of LondonAs an Events Coordinator, you will work closely with the Events...

  • Events Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Starknet Foundation Full time

    The Starknet Foundation is a new organisation established to support the development of Starknet, a state-of-the-art layer 2 blockchain network built on top of Ethereum. Our mission is to unlock Ethereum's scalability and efficiency, making decentralized applications more accessible and effective. As an Event Coordinator, you will support our Events Lead in...

  • Event Coordinator

    4 weeks ago

    London, Greater London, United Kingdom JR United Kingdom Full time

    Event CoordinatorSits in a global events teamHybrid working – 3 from homeOne of the US law firms is looking for an Events Coordinator for their London office. It sits in the global events team and will see you supporting on events for Europe. This hands on role will work alongside an Events Specialist on a range of events.This is a fantastic opportunity...

  • Events Coordinator

    2 weeks ago

    London, Greater London, United Kingdom b_together Full time

    Our Events coordinator is an energetic, organised team player with a strong commitment to guest relations and efficient coordination who thrives on creative, daily celebration. Responsible for the coordination and execution of birthday party programs and assigned special events for members and guests.Responsible for preparing birthday parties on a weekly...

  • Events Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Love Success Plc Full time

    Events Coordinator - Private Equity: Job Reference: JKEventsDate Posted: 4 March 2024 Recruiter: Love Success plc Location: London Salary: £30,000 to £35,000 Sector: Finance Job Type: Permanent Work Hours: Full TimeEvents Coordinator (Hybrid)Private EquityTo £35,000 + excellent benefitsOur client is a well-established financial membership firm with an...

  • Events Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Love Success Plc Full time

    Events Coordinator - Private Equity: Job Reference: JKEventsDate Posted: 22 January 2024 Recruiter: Love Success plc Location: City of London, London Salary: £30,000 to £35,000 Bonus/Benefits: Excellent benefits Sector: Marketing/Advertising/PR Job Type: Permanent Work Hours: Full TimeEvents Coordinator (Hybrid)Private EquityTo £35,000 + excellent...

  • Events Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Starknet Foundation Full time

    Responsibilities:- ⁠Assist in the planning and execution of various events, including conferences, hacker houses, and dinners. Coordinate with vendors, venues and other stakeholders to ensure all aspects of the event are aligned with our goals.⁠- ⁠Support event logistics, including catering and branding. Monitor event timelines and ensure all deadlines...

  • Events Coordinator

    2 weeks ago

    London, Greater London, United Kingdom ADREM GROUP LIMITED Full time

    Events CoordinatorEast London - HybridArchitectural Practice£30k-£35kA well-established, multinational, multidisciplinary and sustainability focused architectural practice are looking for an Events Coordinator to be based in their Hackney office.This is a fantastic role in a forward-thinking business, offer hybrid working and amazing benefits, including a...

  • Event Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Clear Futures Recruitment Ltd Full time

    Event Coordinator – 12 month FTC - £32,000 - London Hybrid: 3 days in the officeDo you have experience organising multiple events within a fast paced environment? Do you have a passion for event organising? Are you an excellent communicator with exceptional organisational skills?This is an exciting opportunity to take on an influential role in the events...

  • Event Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Membership Bespoke Full time

    Events CoordinatornInternational Membership BodynPermanentnSalary £30K – £34KnStart date - ASAPnOur client a well-recognised professional membership body with a membership body based in the UK and internationally, is currently recruiting for anEvents Coordinator.The client, a membership organisation, is dedicated to ensuring that their membership body is...

  • Corporate Events Assistant

    2 weeks ago

    London, Greater London, United Kingdom Uptown Events Ltd Full time

    Job DescriptionCompanyUptown EventsCompany DescriptionUptown Events are a corporate and special event planning agency based in North London.Uptown Events specialise in designing, organising and executing private and corporate events, largely within London but some further afield.You would be working within the fast paced and lively team of Corporate Event...

  • Events Coordinator

    2 weeks ago

    London, Greater London, United Kingdom MEMBERSHIP BESPOKE Full time

    Events Coordinator International Membership Body Permanent, Full Time Salary £30K – £34K Start date - ASAP Our client a well-recognised professional membership body with a membership body based in the UK and internationally, is currently recruiting for an Events Coordinator. The Role of the Events Coordinator Purpose of Role The client is a membership...

  • Event Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Clear Futures Recruitment Ltd Full time

    Event Coordinator – 12 month FTC - £32,000 - London A high number of candidates may make applications for this position, so make sure to send your CV and application through as soon as possible.Hybrid: 3 days in the officeDo you have experience organising multiple events within a fast paced environment? Do you have a passion for event organising? Are you...

  • Event Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Dreamtek Limited Full time

    We are seeking a full time Event Coordinator to work on-site at our clients office in London . The Event Coordinator will be tasked with consistently delivering exceptional service and administrative support in relation to event booking requests for the meeting spaces within our client's offices. Who We Are A wholly owned subsidiary of System One...