Construction Site Administrator

6 days ago


Leeds, Leeds, United Kingdom Torsion Construction Limited Full time

About Us


As a developer of purpose built student accommodation (PBSA), we have a reputation for high quality and on-time delivery, which is particularly important ahead of the start of the academic year.

We have operated in this sector since 2015.

Read on if you are an experienced Construction Site Administrator looking for a part time opportunity in Leeds.

You'll need your own transport and we'll support towards mileage to sites.

More details below on the role.

Role Purpose


Support and administer the registration and distribution of documentation between construction project team members, designers, supply chain and clients etc.

Support and administer building maintenance emergencies as required within agreed customer service levels.

Provide administrative support to the wider project delivery teams.

Scope

Administration and Support
Provide administrative guidance and support to the operational site team, including but not limited to using the following software:


  • SharePoint -
  • Setting up new contract folders and adding the folder structure
  • Keeping SharePoint folders upto date i.e. Ensuring filing structure is followed, documents are items not saved on peoples desktops & scanning of hardcopy documents
  • Helping with SharePoint issues/queries getting TORSION staff SharePoint access if they don't already have it, sync issues, creating new folders etc.

FieldView -

  • Setting up new sites on the FieldView System
  • Setting up new site tablets and devices that will be used on sites.
  • Adding staff as Business Users
  • Setting up site structure/ floors and Calibrating drawings to suit
  • Adding Packages of work/Sub-Contractors/consultants to the system and maintaining their information
  • Monitor documentation close out for forms and tasks weekly
  • Assist the whole site team including subcontractor with any technical issues.

Viewpoint 4P -

  • Assist the Design Manager with Drawing commenting & voting
  • Printing out drawings
  • Accessing drawings for use in Fieldview
  • Ensure 4P registration request is completed

SmartWaste -

  • Assign subcontractors/waste management contractors/materials suppliers and project users to the system.
  • Add and Edit project data including meter readings (Gas, Electric, Water), Waste figures, fuel use etc
  • Assist site team with SWMP, BREEAM and reporting.
  • Managing and QA checking the information that is uploaded.

General Site Set up -

  • Making the "Site Starter Pack" to help the new sites.
  • Assist in setting up hard copy files and folders.
  • Supplying sites with printout of any updated legislation, H&S information etc so they have a physical copy.

General Site Assistance -

  • Printing and laminating (either in the office if using the plotter or on site if needed)
  • Getting things ready for audits and inspections and making sure all displayed information is correct and up to date.
  • Maintaining stock of stationery and consumables and placing an order.
  • Assisting with general admin when needed (scanning, photocopying, distributing incoming and outgoing post, filing, meeting/report preparation etc)
  • Booking/arranging meeting rooms
  • Greeting visitors & ensure sign in protocol is followed.
  • Assist with turnstile access setup & monitoring of card (CSCS etc) expiry dates

Customer Service

  • Ensure excellent customer service is given in all communication with internal and external customers.
  • Show flexibility and enthusiasm to provide any support that may be required in the office/site team to ensure that there is little disruption to customers. This may include providing reception cover.
  • Ensure telephone calls are answered efficiently and professionally. Handle first hand queries within the scope of the role or take detailed messages and pass onto the relevant person.
  • Facilitate the smooth running of meetings by ensuring refreshments are provided in time for meetings and replenished throughout.
  • Keep the reception area tidy and welcoming, free from personal items in view of visitors.
  • Greet visitors in a professional, friendly manner ensuring all signing in procedures are adhered to.
  • Maintain accurate signing in/out system of staff and visitors to ensure records are correct at all times.
  • Manage meeting room diaries in Microsoft Outlook.

Continuous Improvement

  • Ensure compliance and adherence with all Company Management Systems policies, procedures, processes and tools applicable to role.
  • Seek feedback and regularly review all administrative processes, to ensure ways of working are meeting or exceeding customer expectations.
  • Challenge current processes and practices to ensure efficiency and professional standards are kept to the highest standards at all times.

Postholder

Educational Background / Qualifications

  • Ideally two years' experience in a similar role with a fastpaced environment
  • Excellent IT Skills, MS Office knowledge
  • Word, Excel, PowerPoint. Viewpoint 4P and Fieldview or s

  • Site Administrator

    7 days ago


    Leeds, Leeds, United Kingdom Coyles Full time

    Our client requires a site based Administrator for a construction site, 2-3 days a week / 16-24 hours per week, but this can be flexible to suit someone, for a period of 7 months. This will be a site based role, directly assisting the Project Manager and Site Team with administrative support, including managing diaries, document control, maintaining and...

  • Site Administrator

    7 days ago


    Leeds, Leeds, United Kingdom Redd Brick Recruitment Full time

    Site AdministratorReddbrick are currently recruiting for a Part time Site Administrator to work with our Client in Leeds. The company delivers new build and refurbishment schemes including Student Accomodation and Residential apartments.The Part time Site Administrator will be expected to: Complete Site based Administration. Be the key contact for the Head...

  • Site Administrator

    6 days ago


    Leeds, Leeds, United Kingdom Approach Personnel Ltd Full time

    Approach Personnel are looking for an experienced Site Administrator to join a well know company on a Part Time Basis, Very busy site with high volume of staff. (Need CSCS Card)Salary £22-£24kMonday to Friday Duties- Sending Timesheets Taking & distributing meeting minutes Doing reports of works Ordering PPE Communicating with agencies for temp staff...


  • Leeds, Leeds, United Kingdom Edge Careers Full time

    Job Opportunity: Site Manager for 9 Apartment Project in LeedsAre you an experienced Site Manager looking for your next challenge? My client is seeking a dedicated professional to oversee the day-to-day operations of a prestigious 9 Apartment development in the picturesque town of Leeds.About the Role: As the Site Manager, you will be at the helm of their...


  • Leeds, Leeds, United Kingdom Jupiter Construction Full time

    A forward-thinking company with a strong culture and values, we require a dynamic and enthusiastic experienced full time, permanent Senior Office Administrator to join our growing construction and facilities management business.Working as part of our growing team and reporting to the Directors, the successful Office Administrator will be able to demonstrate...

  • Administrator

    7 days ago


    Leeds, Leeds, United Kingdom Saxton Recruitment Full time

    Site Administrator - Leeds (Construction)Site Administrator - Our client, a leading privately-owned construction contractor are recruiting a Site Administrator to join their growing team based in Leeds. This is a great opportunity for a Site Administrator to work on prestigious design and build projects across multiple sectors.Why Apply?Our client is one of...

  • Administrator

    3 weeks ago


    Leeds, Leeds, United Kingdom Saxton Recruitment Full time

    Site Administrator - Leeds (Construction)Site Administrator - Our client, a leading privately-owned construction contractor are recruiting a Site Administrator to join their growing team based in Leeds. This is a great opportunity for a Site Administrator to work on prestigious design and build projects across multiple sectors.Why Apply?Our client is one of...

  • Site Manager

    6 days ago


    Leeds, Leeds, United Kingdom Randstad Construction and Property Full time

    Site ManagerAre you looking for immediate work? Do you have fit out experience?Randstad is looking for a Fit out Site Manager to work on a high rise project in Leeds. The right candidate must have experience working on student accommodation and worked on fit out projects.The RoleASAP startLeeds based£300 per day CIS- negotiable on the personFull timeOn till...


  • Leeds, Leeds, United Kingdom City Site Solutions Full time

    City Site Solutions are currently looking to recruit a customer service administrator for a well known house builder based in Leeds.The job description is as follows:Closing out jobs on our database (Keys) Liaising with contractors to obtain dates for jobs and inputting into our database. General administrative duties. Raising orders Working within a team to...


  • Leeds, Leeds, United Kingdom Saxton Recruitment Full time £25,000 - £32,000

    Site Administrator - Leeds (Construction)Site Administrator - Our client, a leading privately-owned construction contractor, is looking to hire a Site Administrator to join their team in Leeds. This role offers the opportunity to work on prestigious design and build projects across various sectors.Why Consider This Opportunity?- Join one of the UK's top...


  • Leeds, Leeds, United Kingdom Bellway Full time

    At Bellway we recognise that people are the key to our success, and we are committed to building an inclusive culture that values and respects difference combined with creating a safe and inclusive working environment for all colleagues. This means we are positive about making adjustments as well as providing flexible working and we would be happy to talk...


  • Leeds, Leeds, United Kingdom Leeds College of Building Full time

    Hours: 15 hours per week (Part-time) **.As an award-winning college, we are always looking for exceptional staff to help us to grow our ambitions. We understand that education is not all about teaching and learning - it's also about development, infrastructure, and exceptional systems. That's why we truly value our support staff.You will be required to...


  • Leeds, Leeds, United Kingdom Thorn Baker Construction Full time

    Sector: Offsite, Timber Frame, Housing, ResidentialA Leading Timber Frame business are looking for a Assistant Site Manager / Contracts Supervisor to join them on a permanent basis to cover projects around the Leeds area. Notorious for always providing a number one customer experience, embracing innovation, and doing things in a sustainable way, not just for...


  • Leeds, Leeds, United Kingdom Benchmark Recruitment Full time

    The Benefits: Pension, Parking, Healthcare The Hours: Full time, Monday-Friday 8.30 am - 5 pm We are thrilled to be representing our client in their search for an experienced Senior Secretary/Administrator. This is a really exciting time to be joining our client's business, this is a newly formed role to support their continued growth within the business....


  • Leeds, Leeds, United Kingdom Lucy Walker Recruitment Full time

    Our client is a growing specialist company within the construction industry, looking to expand across the UK this year and continually over the next few years. They are looking for an all-round Office Administrator to join and support the wider team, a role which will play a vital part in ensuring the smooth internal processes of the organisation. As the...


  • Leeds, Leeds, United Kingdom Den Construction Full time

    Job Title: Office AdministratorLocation: Leeds, UKDen Property Maintenance is currently seeking a reliable and organised Office Administrator to join our team in Leeds. This part-time position offers three days per week, totaling 24 hours. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office and providing...

  • Administrator

    6 days ago


    Leeds, Leeds, United Kingdom Wates Full time

    We have an opportunity for an Administrator to join our Pre-Construction team and provide full administrative support across the department.Key Accountabilities will include: Create and maintain information on systems and databases and manage efficient filing systems. Coordinate meetings when required including minute taking and calendar management Deal with...

  • Administrator

    7 days ago


    Leeds, Leeds, United Kingdom Adecco Full time

    Adecco have partnered with a leading provider of sales, hire and repair services within the Construction, Recycling and Engineering sectors.Summary of the role: Responsible for managing the day-to-day operations of a hire desk, ensuring exceptional customer service, efficient coordination, and accurate administration.Answer inbound phone calls - Effectively...


  • Leeds, Leeds, United Kingdom Construction Marine Limited Full time

    Are you a strong HR Administrator with experience in Recruitment? If you are looking for a role in a supportive and dynamic HR team, this may the position for youYour Responsibilities:Within the role you can expect to support both the HR and Recruitment functions, as follows:Recruitment: Ensure recruitment platforms are up to date with current vacancies....


  • Leeds, Leeds, United Kingdom EN:Able Futures Full time

    EN:Able Futures are offering a fantastic opportunity for an Apprentice Administrator to work for Aspect Contracts experiencing administration functions within Operations/Contracting and Sales/Marketing, sampling the different areas within the business enabling the individual to gain a feel for where their skill set lies and see what they enjoy and would like...