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Administration / Commercial Assistant

3 months ago

Teesside, United Kingdom Bilfinger Full time

Administration / Commercial Assistant

Location:
Teesside


Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets.

We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.


We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning.


This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance and quality.


  • Administrating collation and control of blue Collar time sheets
  • Coordination of all allocation, timesheet and payroll systems and carry out weekly reconciliation.
  • To enter data into payroll system
  • To respond to wage queries in compliance with CMS and ensure these are dealt with in a timely manner
  • Schedule and administration of Safety Audits, Good spots, Safety Reports
  • Ensure all administration duties are completed in line with BUK site and corporate expectations
  • To produce weekly Working Time Directive compliance reports.
  • Maintain holiday/ absence tracker reports
  • To produce and process weekly agency spreadsheets detailing confirmed hours and payments due as required
  • Work within SAP to update and obtain required information
  • Use a variety of software packages, such as Microsoft Excel (advanced level, Inc. Pivot tables) Word, Outlook, and Power Point.
  • Raise and record PO's to enable client billing.
  • Update Contract KPI data.
  • Responsible for the physical management and tracking of policies, revisions, change documentation, and signature logs in accordance with Company policy
  • Maintain and administer the valuation process, ensuring valuation data is accurately processed
  • Compilation and issue of a wide range of company documentation including Budget Cost Estimates & Cost Reports.
  • Ensure timely and accurate invoicing of all work completed within the monthly accounting period, ensuring that for each job, costs & revenues are summarised by job.
  • Running SAP cost reports against material, PPE and consumable spend
  • Work pack cost reporting to include NPT and delays against agreed scope
If you wish to speak to a member of the recruitment team, please contact

Operations | Bilfinger UK Limited | Permanent | White-collar workers | Skilled | General Administration