Service Desk Manager

2 weeks ago

Belfast, United Kingdom Ocorian group Full time

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark withOcorian.

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.

Trust : We're a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.

Scale : With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

Job Description

Purpose of the Job

Working within ITIL Framework, the Service Desk Manager is responsible for managing daily operations of the Service Desk in line with Group objectives and service standards.

The service desk manager will be responsible for managing and inspiring a team of service desk analysts to deliver an exceptional customer service experience for users across the Group. The Service Desk Manager will represent the team to other stakeholders and help ensure that the Service Desk is constantly developing and improving.

Main Responsibilities

  • Lead and manage a team of globally dispersed Service Desk Analysts
  • Setting SMART objectives for team and carrying out regular 1-2-1's and appraisals to review performance and addressing any under-performance rapidly in line with Group policy.
  • Develop the team to ensure that appropriate technical skill and competency levels are achieved and maintained.
  • Deliver excellent customer service by developing a customer focused culture within your team.
  • Build and maintain effective relationships with key stakeholders.
  • Works within complex or new situations in high paced business environment.
  • Build and maintain knowledgebase, training, process, and procedure materials for Service Desk team.
  • Conduct continuous improvement seeking opportunities to increase customer service, improve processes & procedures and enhance employee satisfaction.
  • Take ownership of escalations, acting as an escalation point for users, team members and key stakeholders.
  • Management of all HR related activities relevant to your team
  • Champion IT, and your team, across the Group
  • Management and prioritisation of the team's workload ensuring availability of staff.
  • Take ownership of project streams to drive results for the Group.
  • Identify initiatives to drive cost savings.
  • Carry out daily reviews of the service desk teams open tickets to ensure adherence to process and SLA, providing 'on the spot' feedback to analysts where necessary.
  • Create reports and dashboards to monitor team and individual service desk analyst performance against objectives.
  • Review and approve invoices related to the ordering of new IT stock.
  • Regularly audit the asset register within the ITSM Platform for end user equipment
  • Take ownership of sending service outage and planned maintenance comms to end users.
  • Identify opportunities for improvement based on user feedback and existing processes.
  • Stand in for Manager during absence to ensure operational objectives are met.
  • Develop a detailed understanding of the Group and departments that are supported.
  • Build and maintain good relationships with the IT Team globally.
  • Participate in ISO Audits / maintaining ISO Standards as required, including creating reports and providing evidence.
  • Ensure systems and documentation is maintained in line with ISO standards.
  • Any other such duties that might be reasonably required for this role.

#LI-AM1

#LI-Hybrid

Qualifications

Knowledge, Skills & Experience

  • 4+ years' professional or technical experience in IT environment with a strong background in all aspects of customer service. Managerial experience is an advantage.
  • Excellent team management, able to motivate and develop the skills of team.
  • Well-developed communication skills, including the ability to be influential and persuasive with stakeholders, often at a senior level.
  • Highly organised and detail-orientated
  • Requires analytical judgement to determine solutions based on both the application of knowledge and experience as well as analysis of multiple data sources
  • Able to quickly understand, diagnose and assist with service impacting issues.
  • Strong focus on Continual Service Improvement and the ability to innovate with other areas of the Group to improve the service provided to users.
  • Experience managing projects / streams within projects to timelines.
  • Self-motivated and able to own and manage workload with minimal supervision.
  • Passionate about IT and providing an excellent customer service.
  • Comfortable working in a high workload environment and can readily prioritise issues and escalate if needed.
  • Understands the business domain, customer positioning and prevailing technologies.
  • Skilled in using PowerPoint, Excel, and knowledge of Power BI an advantage.
  • Ability to conduct research into IT issues and products.
  • A willingness to support the future growth and success of the Group.
  • Experience working in an ITIL environment, ITIL 4 qualification an advantage.
Additional Information

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are:

  • We are CLIENT CENTRIC – Clients are at the centre of our world, and we're committed to providing expertise and specialist solutions to meet their most complex challenges.
  • We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
  • We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
  • We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
  • We are ETHICAL – We behave with integrity at all times and assume positive intent, buildingtrust through responsible actions and honest relationships.
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