Management Support and Office Manager

2 weeks ago

Marlow, United Kingdom Trinity Resource Solutions Full time

As Management Support and Office Manager, your role involves overseeing office management tasks and providing travel and event management support to all team members.

Main Responsibilities:

  • Coordinate travel arrangements for employees within budget constraints, including flights, accommodation, and transportation
  • Manage employee accounts and hotel cards for business trips
  • Organize sales meetings, conferences, and customer events, and participate in meetings as needed
  • Handle inbound and outbound courier services for various activities
  • Provide administrative assistance such as managing mail, preparing reports, sending communications, and setting up presentations
  • Manage the booking and setup of meeting rooms, including equipment, refreshments, and lunches
  • Assist Line Managers in updating team charts and sales territories by region
  • Order and maintain kitchen supplies and office facilities
  • Procure and manage stationery items, including business cards
  • Support HR and Line Managers in IT equipment deliveries, desk setups, and ordering health & safety equipment for staff
  • Act as the primary contact for daily office responsibilities, including visitor management and addressing queries
  • Organize social and office engagement events like summer activities and holiday parties
  • Arrange gifts, vouchers, and flowers for staff on special occasions
  • Handle ad-hoc tasks as needed to support the teams
  • Serve as the designated First Aider and Fire Marshall representative, with training provided by the Company

Skills Required:

  • Previous experience in a similar role/environment
  • Excellent organizational and time management abilities
  • Strong analytical skills and attention to detail
  • Good grasp of business processes and systems
  • Proficiency in Microsoft programs (Word, Excel, PowerPoint, and Outlook)
  • Fluency in English with exceptional written and verbal communication skills
  • Ability to thrive in a dynamic team environment
  • Strong interpersonal skills for effective communication across all levels of the organization
  • Self-motivated with a keen eye for identifying new business prospects
  • Capability to work independently and make decisions autonomously

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