Management Support and Office Manager
2 weeks ago
As Management Support and Office Manager you will be responsible for managing the office management tasks along with travel and event management support to all employees.
Main Responsibilities:
- Arranging all travel requirements for the employees, including flights, hotels, trains, taxis etc within the budget guidelines
- Set up of employee accounts/hotel cards to support work related overnight stays
- Organising & coordinating sales meetings, conferences & customer events, as well as attending meetings where required
- Managing inbound and outbound courier of items to support activities
- Administrative support to teams, including but not limited to managing post, maintaining reports, sending correspondence, arranging presentations set up at the sales meeting etc.
- Managing booking/ calendar of the UK office meeting rooms and organizing room set up including equipment, refreshments, working lunches etc.
- Supporting Line Managers in maintaining and updating the required team charts by mapping sales territories by region.
- Maintaining and ordering of kitchen supplies
- Ensuring maintenance of office facilities by employees and managing communications as required
- Maintaining and ordering of stationery items including business cards
- Facilitating HR and Line managers in arranging delivery of IT equipment, office desk set ups and ordering of H&S related work equipment for new recruits and current members
- Main point of contact for day-to-day office related responsibilities, including attending visitors and receiving buzzer queries
- Initiative in organising social day/office engagement events like summer events, Christmas parties etc.
- Arranging vouchers, flowers, and gifts for employees for various occasions
- Other ad-hoc duties as required from time to time to support the teams.
- Be the First Aider and Fire Marshall representative.Training will be provided by the Company.
Skills Required:
- Previous experience working in a similar role/environment
- Strong organisation and time management skills
- Strong analytical skills with attention to detail
- Good understanding of business processes and systems
- Good knowledge of Microsoft programs (Word, Excel, Outlook, PowerPoint and Outlook)
- Fluent in English with strong written and verbal communication skills
- Able to work as part of a fast moving and growing team
- Strong interpersonal skills to liaise with other people at different levels within the business
- Self-motivated and able to recognize new business opportunities
- Ability to work independently without direct supervision
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