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Accounts Payable and Receivable Assistant
3 months ago
Fixed Term
Competitive
Job Details
Hours: 37.5 hours per week, Monday to Friday
- Location: Hybrid remote working
- VHQ Crawley, West Sussex
- Contract: FTC/Secondment until 30 September 202
- Closing Date: Tuesday, 4 June 2024
In this role as Accounts Payable and Receivable Assistant you'll work within the Query Management Team, responsible for resolving queries that result from invoice processing within the Working Capital function.
You will cover Accounts Payable, Accounts Receivable and Expenses invoices, and works closely alongside the Transactional Team to deliver an efficient service to our internal and external customers.
Working alongside our offshore team on query resolution, training, and ongoing support for complex transactions that deviate from standard O2C / P2P processing.
You'll seek simplicity in our processes, supporting the Transactional Processing Team to problem-solve repeat issues and assist in the delivery of improvements that future-proof the team, delivering economies of scale and ultimately supporting in achieving a reduced cost per invoice for the VAA business.
Day to day- Ensure complex and difficult process issues are resolved and procedurally documented, whilst implementing change to reduce process complexity
- Act as key point of contact for issues both from suppliers and the wider business, whilst demonstrating best customer service
- Offshore team training/coaching to raise the standard of service and quality of output, ensuring that ongoing procedural changes are implemented in a timely manner and team are confident in the delivery of outsourced activities
- Continuous review of existing processes within function; striving for improvements to optimise efficiencies and streamline activities, whilst not impacting internal controls. Identify any system issues and raise change requests/incidents where appropriate, managing to completion, including UAT and implementation of changes.
- Provide ad hoc project support and actively participate in Working Capital wide tasks where required, e.g. systems upgrades, audit results etc.
Do you have knowledge of core systems used within Working Capital and Finance, including Oracle, Ultramain, Clearing Houses and TBX? Then this could be the role for you
Alongside the above, we are looking for the following:
- Understanding on how P2P and O2C processes work across all business divisions
- Ability to work at a fast pace capable of working simultaneously on more than one task and appreciative of the organisation's deliverables and workstreams
- Numerical and methodical approach with high attention to detail
- Effective communication skills both spoken & written
- Interpersonal skills with the ability to liaise with staff at all levels
- Good IT skills i.e. Microsoft Excel, Outlook, PowerPoint etc.
- Experience in process automation / improvement activities desired
Be yourself
