Estates Administrator

7 days ago


Nottingham, Nottingham, United Kingdom Inspired Villages Full time
We're driven by our purpose to build real communities, which enhance the lives of our residents every single day. We are seeking an
Estates Administrator to join our expanding property team.


After five years of phenomenal growth and numerous awards, we are backed by a joint venture partnership between Legal & General PLC and NatWest Group Pension Trustee Limited.

We are on course to significantly transform the later life experience in the UK with a commitment to expand our portfolio to 34 retirement villages, which equates to around 5,000 age-appropriate homes for retirees.


If you're looking for a career which means more and gives you more, personally, and professionally, there's a place for you here at Inspired Villages.


The Role:

  • Providing efficient and effective administration support services across the estates function including diary management, travel, and hotel bookings
  • Assisting with expenses to ensure the team are working cost effectively
  • Chasing all outstanding information and recording to enable outstanding points to be closed off
  • Setting up meetings for the estates team
  • Scheduling dates for planned maintenance surveys and liaising with consultant team and village teams
  • Raising Purchase Orders while liaising with the accounts team to assist with the monthly processing of invoices
  • Assisting with setting up standard documents to support the estates team
  • Taking meeting minutes for the estates team
  • Assisting with the preparation of monthly board reports
  • Ensuring construction information is provided by the development teams and filed correctly
  • Updating tracker documents to ensure estates have the most up to date information
  • Working with the estates surveyor to compile report responses
  • Liaising with the standardisation committee team members to get estates feedback on design.

Key Requirements:

  • Previous experience working as a Personal Assistant, Secretary or Team Administrator
  • Highly proficient in the use of MS Word, Excel & PowerPoint
  • Experience working within property, real estate or an estates function would be ideal, but not essential
  • The ability to produce reports and presentations to a high standard.

The Benefits:

- £24,000 to £29,000 per annum

  • 25 days annual leave (plus bank holidays)
  • Giving Something Back 3 additional days leave for charity or voluntary work per year
  • Enhanced family benefits and sickness pay
  • Big birthdays off (those ending in a 0)
  • BUPA health care
  • Enhanced family benefits and sickness policies
  • Life Assurance at x4 your annual salary
  • 5% matched pension scheme
  • Retail discounts on a variety of outlets
  • Cycle to work scheme
  • Electric car scheme
  • Access to SMART tech
  • Working in an incredible workspace, with a gym, social areas, and parking; with the option of hybrid working.

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