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Real Estate Executive Assistant

3 months ago

Nottingham, Nottingham, United Kingdom Simpson Judge Full time
Looking for a legal executive assistant to provide administrative, financial and file management support for Real Estate team

  • File opening and closing: liaising with lawyers for required information; processing within the case management and finance systems for file opening and closing; generation of client care documentation and recording of other compliance information on file opening
  • Responsible for managing priorities and workloads to ensure deadlines are met
  • File management: updating and maintaining all files, ensuring post and documents are named and filed correctly in our case management system
  • Document production: audio typing and general document production (Word, Excel, Powerpoint)
  • Printing/copying/scanning: documents and post
  • Time recording if required for self or as a lawyer's delegate
  • Team admin: Make room and taxi bookings as requested, organising hand deliveries and courier requests, and other ad hoc requests
  • Legal background preferable
  • An effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all times;
  • Good organisational skills and ability to manage own time effectively within a fastpaced environment, meet deadlines and remain calm under pressure
  • Conscientious, taking personal responsibility for own work and accountability for its delivery and quality
  • Positive cando attitude with the ability to learn new systems and processes and adapt to change
  • Excellent attention to detail
  • Customer service focused