Assistant Company Secretary

2 weeks ago

London, Greater London, United Kingdom ASOS Full time
Company Description

We're ASOS. We blend our flair for fashion with our love of cutting
- edge technology, but more importantly were interested in how we can bring the best out of you.


We exist to give people the confidence to be whoever they want to be, and that goes for our people too.

At ASOS, you're free to be your true self without judgment, and channel your creativity into a platform used by millions.


Through our Fashion with Integrity strategy we are driving diversity, equity and inclusion across every aspect of ASOS and ensuring every ASOSer can be their authentic self at work.

We want our people to be whoever they want to be, because we believe people who bring their best selves to work, do their best work.


Job Description:

About the Role


Success in this role is helping the Deputy Company Secretary to ensure that the Board has complete confidence that the team have appropriately handled all matters relating to the operation of the PLC Board and the performance of the Department.


What You'll be Doing

Responsibilities include but are not limited to:

Board meetings

  • Assist the Deputy Company Secretary to facilitate the smooth operation of the Company's formal processes and help organise PLC Board & Committee meetings; collate and distribute papers in a timely manner, ensuring quality and consistency; maintain the minute books for the PLC Board & Committees; maintain meeting attendance and minutes trackers; assist with forward looking agenda planners for the Board & Committees.
  • Assist with organising Board inductions periodic training for the Board.

Annual General Meeting

  • Assist the Deputy Company Secretary with organising the annual general meeting; assist with drafting and distributing necessary documentation; liaise with Registrars.

Annual Report & Accounts

  • Assist with the preparation of the Annual Report and Accounts, including drafting and review of the nonfinancial aspects.

Listing Requirements, Share Dealing & Communication

  • Set closed periods and issue reminders as appropriate; prepare and release routine Stock Exchange announcements; maintain confidential/insider lists and keep the insider management platform up to date.
  • Operate the ASOS Share Dealing Code and deal with requests from employees and PDMRs; maintain Permission to Deal Register, Directors' interests register and major shareholders register; ensure Stock Exchange announcements of PDMR dealings are made on a timely basis.
  • Arrange release of regulatory announcements via RNS.

Group Structure Subsidiaries & Company Secretarial Administration

  • Support the subsidiary Boards including minute taking at certain subsidiary Board meetings and preparation of written resolutions.
  • Assist the Deputy Company Secretary with the administration of UK and International subsidiaries, including the appointments and removals of Directors and Officers; ensuring all confirmation statements and statutory accounts are filed on time; manage relationship with international service providers.
  • Maintain statutory registers on Blueprint to ensure reliable and accurate information is maintained and all corporate filing completed in a timely fashion.

Share Scheme Administration

  • Liaise with the Reward team and third party share scheme administrators to ensure effective administration of the Company's Asos Long Term Incentive Scheme ("ALTIS") and Save As You Earn ("SAYE") scheme, including assisting with the preparation of grant documentation, maintaining records of outstanding awards.
  • Liaise with the Company's registrars and Employee Benefit Trust ("EBT") regarding vesting of awards and new issues of shares.

Other

  • Responsibility for the prompt and accurate raising, receipting, updating and cancelling (as required) of Purchase Orders (POs) for all Company Secretarial invoices and liaise with the payments team regarding payments.
  • Monitor the Gifts & Hospitality register.
  • Supporting our culture by driving Diversity, Equity & Inclusion strategies

Qualifications:

Who We'd Like to Meet
Someone highly organised with a positive attitude that has solid corporate governance and company secretarial experience in a Plc. Previous experience working in a fast-paced, agile, adaptable commercial environment an advantage.


Communication is key to this role and all team members must be approachable & capable of adapting their approach and communications, to ensure excellent interaction with the wide variety of people and personalities across the unique environment of ASOS, so they can deliver on ASOS' corporate governance objectives at the same time as acting as an antennae for what is going on across ASOS.

The Department - and this role - can only achieve all that through being ambassadors for best practice in ASOS, and in particular living and exuding the ASOS values of Authenticity, Bravery, Creativity and Disciplined.

We're also fast paced, so all employees al

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