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Executive Personal Assistant to Executive Members
3 months ago
We currently have an excellent Secondment opportunity in our Executive Members support team as we are recruiting for aPersonal Assistant to Executive Membersto join the team on a 9 month Secondment contract.
We are looking for someone who is interested taking on an exciting Executive Personal Assistant secondment which will help build their experience and help towards their career development.
The role will involve providing high quality confidential, administrative and casework support to our Executive Members and a Scrutiny Committee Chair.
The postholder will need to work as part of a team and will have experience of providing support to individuals in a busy, high-profile role.
The postholder will be the primary point of contact for a wide range of people who are trying to communicate with their Executive Members and Councillors.
As part of the role, the postholder will need to develop and maintain a good understanding of the Council's values, the Executive Members' current priorities, ongoing projects, and the wider organisation.
The postholder will need to have experience of working in a busy and demanding environment as the role involves extensive diary management.
The role would be ideal for someone who is well organised, has excellent prioritisation skills, can work with senior management, Councillors, residents, and staff.
In addition, they will need to be able to use initiative and have excellent interpersonal skills.Closing Date:
Sunday 2nd July 2023
Interviews:
Friday 7th July 2023
- Establishing, developing, and maintaining excellent working relationships with Executive Members, backbench councillors, officers and external bodies.
- Working as part of a team to provide high quality secretarial, administrative and casework support to the members of the Executive, acting as EA to one or more Executive Members.
- Provide cover in the absence of other EAs, including participating in a rota to which ensures cover in the office from 9am to 5pm
- To be the primary point of contact for all people wishing to contact the Executive Member including other politicians, senior representatives of partner organisations, senior officers, colleagues and members of the public, dealing professionally and discreetly with a wide range of enquiries on behalf of Executive Members over the telephone, in person or in writing.
- To be the primary point of contact for and to manage casework from members of the public seeking assistance with an issue affecting their lives, such as housing conditions, on behalf of the elected members, liaising with services and partners to seek solutions and keeping the member of the public and the members updated on progress.
- To manage the Executive Members' appointments and diary, ensuring they can make the best use of their time including:
- Organising attendance at events and meetings, booking conferences, and other events as required, including accommodation and travel arrangements if necessary.
- Ensuring all relevant meeting papers, including briefing notes, are received in advance and map/directions are provided for external venues
- Rearranging meetings / sending apologies / finding an alternative
