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Executive Assistant

3 months ago

London, Greater London, United Kingdom Workingmums Full time

Knight Frank is looking to hire a dynamic individual to support the Regional Partners and COO for Estate Agency within the London Sales business.

We are the world's leading independent international property consultancy, headquartered in the UK, offering agency and professional advice across Commercial, Residential and Rural sectors. Established in 1896, Knight Frank now comprises a global network of over 20,000 people in 487 Offices across 53 Territories. Discover More About Knight Frank

Based in our Global HQ on Baker Street the Executive Assistant will work within the London Sales department, providing EA support to the Regional Partners and COO for Estate Agency. The role is required as right-hand person, supporting them with the smooth running of the regions. Confidentiality is crucial to this role.This will be a 12 month Fixed Term Contract.

Responsibilities

  • Being the first point of contact for the Regional Partners and COO with colleagues across the business, Sub-Divisional Heads, Board members and the team.
  • Extensive senior level support, to be a natural extension of the RP's and COO's day to day activities.
  • Carrying out all EA duties in a discreet, diplomatic and efficient manner to reflect the brand and the department
  • Working exceptionally closely with the team so as to be in a position to anticipate their needs and be able to help prioritise requests for time and attention from all areas of the business
  • Proactive diary management, organising and minuting meetings, document production and travel arrangements
  • Preparation for meetings, ensuring that the RP's and COO has all relevant documentation ready for pre-reading
  • Setting up appraisal meetings for with direct reports; ensuring all documentation is complete before and after the appraisal
  • Preparation for relevant board meetings, including ensuring subsequent actions are dealt with. Making sure meetings are set up in a timely manner and papers are collated and sent out in plenty of time for the meeting
  • Reviewing Board papers, making sure minutes are reviewed and ensuring the RP's and COO carries out their actions before the next meeting

Experience and Particular Aptitudes/Skills Required

  • 5 years+ EA experience
  • Experience at board level with minute taking being essential
  • A flexible, organised, pro-active hands-on individual is required for this role
  • Excellent IT skills with knowledge of Microsoft Office
  • Excellent verbal and written communication skills
  • Excellent time management skills

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Please note: this is a Direct Search led by Knight Frank. Applications from recruitment agencies will not be accepted nor will fees be paid for unsolicited CVs,even if provided by PSL agencies.

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