Administrative Assistant

2 weeks ago

Cwmbran, Torfaen County Borough, United Kingdom Growing Space Full time

Post title:

Administrative Assistant

Job Title:
Administrative Assistant

Responsible to:
HR & Administration Manager

Location:
Based Nant Bran Centre, Cwmbran

Salary:
£9.50 Per Hour

Hours:
Part time (14 hours)

Term of Contract:12 months

Growing Space
Growing Space is a Third Sector Mental Health Specialist focusing on vocational intervention across Gwent.

Our aim is to really make a difference to those affected by mental ill health, by helping individuals back into society and into work, reducing social isolation and combating the stigma associated with mental health through vocational pathways, training and work experience opportunities.


Job Purpose


The Administrative Assistant will support the HR and Administrations Manager to ensure all admins and HR functions are carried out in a professional and timely manner.

you will keep staff and participant records in line with GDPR.

Key Result Areas

  • Input information to internal management information systems
  • Keep accurate participant records and respect confidentiality
  • To support general administrative duties within Growing Space i.e., health and safety, HR and customer service.
  • Develop and maintain excellent relationships with key partners, customers and individuals from the wider community
  • Support the referral process
  • Complete day to day admin duties
  • Be a key communication point with all levels of staff, mental health teams and third sector partners etc
  • Providing admin support and assistance to other staff as required
  • Providing organisational support for public events and activities
  • To ensure standardization of client information recorded by staff across Gwent and in accordance with data protection
  • To help develop publicity material and be responsible for promoting services
  • Maintain and managing all stationery, office IT and other equipment

Qualifications and Experience

  • Admin/office experience 3 years minimum
    E:
  • Possess a recognised Admin qualification
    D:
  • Proficiency in Microsoft packages including Word, Microsoft Outlook and Internet.

Inputting and manipulating data within Excel documents
E:

  • High level of customer service skills
    E:
  • Up to date knowledge of training, employment and benefit issues
    E:
  • Experience of working with adults with mental health problems
    D:
  • Experience of working with participants who have experienced poverty and barriers to employment
    D:
  • Experience of the assessment and development of training action plans and their implementation
    E:
  • Have a demonstrable level of customer service experience
    E

Aptitudes and Skills

  • Ability to demonstrate excellent spoken and written communication skills and interpersonal skills
    E:
  • Ability to demonstrate good organisational and administrative skills, including the ability to prioritise and meet deadlines
    E:
  • Good IT skills including ability to use Microsoft Word
    E:
  • Ability to find creative ways to resolve problems and issues that may arise
    E:
  • To be confident in building and working in partnership with a wide range of activities
    E

Personal Attributes

  • Demonstrate a commitment to the principles of Equal Opportunities and promoting the use of initiative to help participants progress
    E:
  • To be enthusiastic, reliable and self-motivating
    E:
  • Excellent Communication Skills
    E:
  • A track record of partnership working
    E

Circumstances

  • Able to work nonstandard hours including evenings and weekends if the post requires it
    D:
  • Possess a full and current driving licence
    E:
  • An understanding of how this role contributes to the charity's social enterprise goals
    E
This job description sets out the main duties of the post at the date it was drawn up.

Such duties may vary from time to time without changing the general character of the post or the level of responsibility entailed.

Such variations are a common occurrence and cannot of common occurrence and cannot of themselves justify a reconsideration of the grading post.


Job Types:
Part-time, Contract

Salary:
£9.50 per hour

Job Type:
Fixed term contract

Contract length: 12 months

Salary:
£9.50 per hour

Benefits:

  • Casual dress
  • Company pension
  • Onsite parking

Schedule:

  • Day shift

COVID-19 considerations:
Following Government guidelines

Experience:

  • Administrative experience: 2 years (preferred)

Work Location:
One location

Application deadline: 29/01/2023

Reference ID:
GS/Admin HR/Jan 2023

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