Current jobs related to Executive Assistant - Southampton, Southampton - British American Tobacco

  • Executive Assistant

    1 month ago

    Southampton, Southampton, United Kingdom Essential Employment Full time

    Job OverviewExecutive Assistant (Hybrid) opportunity available with Essential Employment, offering competitive pay.This role offers a flexible working arrangement that will be discussed during the interview process.Management of schedules and email correspondence. Organizing meetings, including preparation of agendas and documentation, and taking minutes...

  • Strategic Director of Science and Technology

    3 weeks ago

    Southampton, Southampton, United Kingdom Executive Full time

    About the RoleWe are seeking a highly experienced and visionary leader to join our Executive team as an Associate Director of Science and Technology. This is a key strategic role that will provide an opportunity for a world-class science leader to shape and oversee the strategic direction of our largest division.Key ResponsibilitiesLead organisational...

  • Strategic Director of Science and Technology

    3 weeks ago

    Southampton, Southampton, United Kingdom Executive Full time

    About the RoleWe are seeking a highly experienced and visionary leader to join our Executive team as an Associate Director of Science and Technology. This is a key strategic role that will provide an opportunity for a world-class science leader to shape and oversee the strategic direction of our largest division.Key ResponsibilitiesLead organisational...

  • Administrative Assistant

    3 weeks ago

    Southampton, Southampton, United Kingdom Womble Bond Dickinson Full time

    **Job Summary**We are seeking a highly skilled and organized Executive Support Assistant to join our team at Womble Bond Dickinson. As an Executive Support Assistant, you will provide administrative support to fee earners across the firm, ensuring the smooth operation of our office.**Key Responsibilities**• Provide administrative support to fee earners,...

  • Administrative Assistant

    3 weeks ago

    Southampton, Southampton, United Kingdom Womble Bond Dickinson Full time

    **Job Summary**We are seeking a highly skilled and organized Executive Support Assistant to join our team at Womble Bond Dickinson. As an Executive Support Assistant, you will provide administrative support to fee earners across the firm, ensuring the smooth operation of our office.**Key Responsibilities**• Provide administrative support to fee earners,...

  • Executive Chef Assistant

    2 weeks ago

    Southampton, Southampton, United Kingdom Valor Hospitality Europe Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Chef Assistant to join our dynamic kitchen team at Valor Hospitality Europe. As a key member of our culinary team, you will be responsible for assisting the Head Chef in the preparation and presentation of high-quality dishes.Key Responsibilities:Assist the Head Chef in menu planning,...

  • Executive Chef Assistant

    2 weeks ago

    Southampton, Southampton, United Kingdom Valor Hospitality Europe Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Chef Assistant to join our dynamic kitchen team at Valor Hospitality Europe. As a key member of our culinary team, you will be responsible for assisting the Head Chef in the preparation and presentation of high-quality dishes.Key Responsibilities:Assist the Head Chef in menu planning,...

  • Financial Accountant

    2 days ago

    Southampton, Southampton, United Kingdom Executive Integrity Full time

    Financial Accountant Job DescriptionAbout the Role:We are seeking a highly skilled Financial Accountant to join our esteemed Finance team at Executive Integrity. As a key member of our team, you will be responsible for monitoring and reporting on accounting discrepancies, assisting with monthly, quarterly, and annual statements, and reviewing financial...

  • Financial Accountant

    3 days ago

    Southampton, Southampton, United Kingdom Executive Integrity Full time

    Financial Accountant Job DescriptionAbout the Role:We are seeking a highly skilled Financial Accountant to join our esteemed Finance team at Executive Integrity. As a key member of our team, you will be responsible for monitoring and reporting on accounting discrepancies, assisting with monthly, quarterly, and annual statements, and reviewing financial...

  • Financial Accountant

    4 days ago

    Southampton, Southampton, United Kingdom Executive Integrity Full time

    Financial Accountant Job DescriptionAbout the Role:Executive Integrity is seeking a highly skilled Financial Accountant to join our esteemed Finance team. As a key member of our team, you will be responsible for monitoring and reporting on accounting discrepancies, assisting with monthly, quarterly, and annual statements, and reviewing financial documents...

  • Financial Accountant

    4 days ago

    Southampton, Southampton, United Kingdom Executive Integrity Full time

    Financial Accountant Job DescriptionAbout the Role:Executive Integrity is seeking a highly skilled Financial Accountant to join our esteemed Finance team. As a key member of our team, you will be responsible for monitoring and reporting on accounting discrepancies, assisting with monthly, quarterly, and annual statements, and reviewing financial documents...

  • Financial Accountant

    1 day ago

    Southampton, Southampton, United Kingdom Executive Integrity Full time

    Financial Accountant Job DescriptionAbout the Role:Executive Integrity is seeking a highly skilled Financial Accountant to join our esteemed Finance team. As a key member of our team, you will be responsible for ensuring the accuracy and compliance of our financial documents and transactions.Key Responsibilities:Monitor and report on accounting...

  • Financial Accountant

    1 day ago

    Southampton, Southampton, United Kingdom Executive Integrity Full time

    Financial Accountant Job DescriptionAbout the Role:Executive Integrity is seeking a highly skilled Financial Accountant to join our esteemed Finance team. As a key member of our team, you will be responsible for ensuring the accuracy and compliance of our financial documents and transactions.Key Responsibilities:Monitor and report on accounting...

  • Audit Manager

    2 weeks ago

    Southampton, Southampton, United Kingdom PBR Executive Search Limited Full time

    About the Role:We are seeking a highly skilled and experienced Audit Executive to join our team at PBR Executive Search Limited. As an Audit Executive, you will play a key role in supporting the management and delivery of assignments, preparing client deliverables, and building relationships with clients and their teams.Key Responsibilities:Assignment...

  • Audit Manager

    2 weeks ago

    Southampton, Southampton, United Kingdom PBR Executive Search Limited Full time

    About the Role:We are seeking a highly skilled and experienced Audit Executive to join our team at PBR Executive Search Limited. As an Audit Executive, you will play a key role in supporting the management and delivery of assignments, preparing client deliverables, and building relationships with clients and their teams.Key Responsibilities:Assignment...

  • Account Executive

    1 day ago

    Southampton, Southampton, United Kingdom Heat Recruitment Ltd Full time

    Account Executive Job DescriptionWe are seeking a highly motivated and results-driven Account Executive to join our team at Heat Recruitment Ltd. As an Account Executive, you will play a crucial role in managing client relationships and driving business growth in a fast-paced and dynamic environment.Key Responsibilities:Client Relationship Management: Take...

  • Account Executive

    1 day ago

    Southampton, Southampton, United Kingdom Heat Recruitment Ltd Full time

    Account Executive Job DescriptionWe are seeking a highly motivated and results-driven Account Executive to join our team at Heat Recruitment Ltd. As an Account Executive, you will play a crucial role in managing client relationships and driving business growth in a fast-paced and dynamic environment.Key Responsibilities:Client Relationship Management: Take...

  • Audit Manager

    4 hours ago

    Southampton, Southampton, United Kingdom PBR Executive Search Limited Full time

    About the Role:We are seeking a highly skilled and experienced Audit Executive to join our team at PBR Executive Search Limited. As an Audit Executive, you will play a key role in supporting the management and delivery of assignments, preparing client deliverables, and building relationships with clients and their teams.Key Responsibilities:Supporting the...

  • Audit Manager

    3 days ago

    Southampton, Southampton, United Kingdom PBR Executive Search Limited Full time

    About the RoleWe are seeking a highly skilled and experienced Audit Executive to join our team at PBR Executive Search Limited. As an Audit Executive, you will play a key role in supporting the management and delivery of assignments, preparing client deliverables, and building relationships with clients and their teams.Key ResponsibilitiesAssignment Support:...

  • Audit Manager

    3 days ago

    Southampton, Southampton, United Kingdom PBR Executive Search Limited Full time

    About the RoleWe are seeking a highly skilled and experienced Audit Executive to join our team at PBR Executive Search Limited. As an Audit Executive, you will play a key role in supporting the management and delivery of assignments, preparing client deliverables, and building relationships with clients and their teams.Key ResponsibilitiesAssignment Support:...

Executive Assistant

3 months ago

Southampton, Southampton, United Kingdom British American Tobacco Full time

BAT is evolving at pace - truly like no other organisation.

To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come be a part of this journey

BAT UK IS LOOKING FOR AN EXECUTIVE ASSISTANT

SENIORITY LEVEL:
Entry level

FUNCTION:
SR&D

LOCATION:
Southampton

CONTRACT TYPE:
Permanent

BENEFITS:

  • UK yearly Incentive Bonus competitive % based on business results and average annual salary
  • Share Reward Scheme (free shares and share saving scheme), Group Personal Accident Insurance, Life Assurance
  • Flexible Benefits Scheme: Tax Return Assistance, Cycle To Work, Holiday Trading, Dental Insurance, Travel Insurance; Onsite Gym and Gyms Discountsdiscounts at over 3,700 gyms, SPAs, pools, studios and outdoor fitness events across the UK; Season Ticket loansInterest free loans for purchase of annual tickets for public transport

ROLE POSITIONING AND OBJECTIVES

What are the key objectives and expectations from this role?
Provide comprehensive administrative, organisational, and secretarial support within a high-volume multi-tasking environment.

Activities will include interaction with various senior internal and external partners and the job holder will complete various planning, organising and coordinate activities.


What is the direct impact of this role on the team or organization?

Reports to
Group Head of Scientific and Regulatory Affairs

**Number of Direct Reports
**N/A

Core Relationships

  • Internal: Functional Leadership Teams, Senior Managers & Managers, Peers
  • External: Service providers, Consultants
**Geographic Scope
**N/A

Travel Required
N/A

WHAT YOU WILL BE ACCOUNTABLE FOR

  • Support the Group Head(s) of Functions with the creation of presentations / reports / documentation for senior leadership meetings and other functional leadership teams.
  • Organise, maintain, and supervise sophisticated diary management for the Group Head(s) of Functions.
  • Coordination of conferences and seminars including sourcing venues; arranging travel, accommodation and visit itineraries; and ensuring that all arrangements run smoothly.
  • Effectively plan and manage complex travel arrangements, workshops, conferences comprising all flights, itineraries/ programmes and liaison with global end markets and suppliers.
  • Provide confidential administrative/secretarial services covering highly sensitive and confidential work.
  • Records Coordinator for the functions, maintaining records and filing systems (paper and electronic) ensuring compliance with the Company Records Management policy.
  • Processing of expenses claims ensuring they have been compiled correctly in accordance with Company policy for the Group Head(s) of Functions.
  • Responsible for creating/receipting and reconciling all purchases via COUPA when required.
  • Manage HR requirements for all new joiners, leavers and transfers including arranging IT equipment and access, allocating workspace, setting up induction plans, assisting with short term accommodation and work visas.
  • Focus on continuous improvement of administrative responsibilities, improving the effectiveness and efficiency of current systems and processes in accordance with standard methodology.
  • Actively drives and initiates own workload to effectively complement that of manager and team planning and raising tasks well ahead of time to ensure managers are adequately prepared for meetings/events/road shows and deadlines achieved.
  • Continuously seek opportunities to understand and anticipate team needs to provide high quality support.
  • Maintain strong working relationships with all functions / key partners, including external vendors e.g. events companies, recruitment agencies, facilitators.
  • Share key information/ideas/findings with team members and colleagues.

ESSENTIAL EXPERIENCE, SKILLS, AND KNOWLEDGE

Experience Required

  • Demonstrable EA experience supporting senior managers, in an equivalent sized organization.

Technical / Functional / Leadership Skills Required

  • Good influencing and interpersonal skills.
  • Knowledge and understanding of Company policies and procedures.
  • Exceptional organisation skills with the ability to anticipate requirements, prioritise their workload and that of managers (where appropriate) and set daily/weekly objectives and targets.
  • Excellent secretarial skills.
  • Excellent interpersonal skills and team working skills.
  • Decision making skills.
  • Ability to operate effectively in ambiguous environment and adaptability to changing priorities.
  • Ability to build relationships and work with people at all levels within the organisation.
  • Sufficient appreciation of the business to recognise and understand priorities.
  • IT literate: excellent keyboard skills and advanced skills in current versions of Word, PowerPoint, Excel, Outlook.
  • Selfmotivation, organisation, and the ability to anticipate requirements, plan