Office Administrator

1 week ago


Alton, Hampshire, United Kingdom Scientific Support Services Ltd Full time
_Office Administrator (Part-time) Working from our office in Alton, not home working._


Hard working, dedicated, Office Administration Assistant to carry out a wide variety of support, sales and clerical administrative duties in a fast paced environment.

Minimum of 18 hours per week, hours negotiable but ideally including Mondays and Thursdays.

This is a small family run business distributing high-quality scientific laboratory instrumentation within the UK.

We work closely with large Petrochemical and Pharmaceutical sites.

Develop good relationships with our colleagues, customers and suppliers.

Main activities

  • Working within ISO 9001:2015 Quality guidelines, this includes following set down procedures for logging and checking to meet the BSI standard
  • Order processing to include providing quotations, making orders, shipping out spares and consumables and invoicing.
  • Balance monthly bills and postage
  • Use of Xero Accounts software package
  • Data entry into our Microsoft Sharepoint database daily
  • Updating spreadsheets using MS word, Excel and PowerPoint
  • Monitor office stock of spares and consumables, monitor engineer stock kits, tools and equipment, telephones, pcs for engineers.
  • Booking travel & accommodation for staff
  • Booking Engineer service visits and logging on various systems
  • Thoroughly checking and Processing Engineers Report Forms and Customer Feedback forms, attention to detail required
  • Updating whiteboards weekly
  • Attend technical and sales meetings
  • Cover other office administrator's role where required.
  • Other tasks including post opening and answering of telephone
  • Updating social media platforms
Full Training will be given

Office based in Alton, free parking on site

Job Type:
Part-time

Part-time hours: 20 per week

Salary:
£11.00-£13.00 per hour

Benefits:

  • Company pension
  • Onsite parking
  • Private medical insurance

Schedule:

  • Monday to Friday
  • No weekends

Supplemental pay types:

  • Commission pay

COVID-19 considerations:
Working in a Covid 19 safe office environment

Work Location:
In person

Reference ID:
AA/JS

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