Buying Office Administrator

2 weeks ago

London, Greater London, United Kingdom Chelsea and Westminster Hospital NHS Foundation Trust Full time

To support the pharmacy buying office operationally to ensure the efficient processing of medicine orders, supplies and consumables using the pharmacy JAC computer system.

To support the buying office in maintaining stock levels and resolving day to day queries. To maintain relationships with suppliers and deal with discrepancies when necessary. To support the goods receipt team when required.

The post holder will be based at the Chelsea site.

Processing orders. Sourcing urgent medication supplies. Daily stock counts processed. Investigating out of stocks and supply issues and communicating to all relevant staff. Liaising with supplies daily. Booking in controlled drugs and other medication orders. Participating in stock supply to the wards. Participating in robot loading.


Chelsea and Westminster Hospital NHS Foundation Trust provide services from two main hospitals, Chelsea and Westminster Hospital and West Middlesex University Hospital, and a number of clinics across London and the South-East.

We have nearly 7,000 members of staff that are PROUD to Care for nearly one million people.


Both hospitals provide full clinical services, including full maternity, emergency and children's, in addition to a range of community-based services across London, such as award-winning sexual health and HIV clinics.

We're one of the best performing Trusts in the country.

We're also one of the top trusts to work for - our staff says they're engaged, motivated, and would recommend us as a place to work and receive treatment.


Our Trust has been rated by the Care Quality Commission as 'Good' in all five of the main domains of safe, effective, caring, responsive and well-led, giving an us overall rating of 'Good'.

We've also been awarded an 'Outstanding' rating for 'use of resources' by an NHS Improvement inspection.

Our facilities are some of the best in the country. We have been investing significant Capital year on year in our estate.


We have recently completed a £30m expansion of our adult and neonatal critical care facilities at Chelsea and Westminster and are planning an ambitious £60m development of an Ambulatory Diagnostics Centre at West Middlesex.

Roles and responsibilities

To support the buying office team to ensure that key performance indicators are met. To support the goods receipt team when required.

BUYING OFFICE
Supporting the processing of orders for medication supplies including assisting with sourcing urgent supplies.

Dealing with any out of stock queries and liaising with the relevant staff as appropriate.

Ensure that the daily stock count, the KTAKEM, occurs and any discrepancies are investigated and dealt with.

Ensure that all out of hours medicine purchases or supplies are processed and dealt with without delay.

Investigate manufacturers' delays, updating the list of delays and ensuring all relevant staff are informed.

Receiving, checking and booking in deliveries of controlled drugs when they arrive to fulfil legislative requirements.

Storing goods safely and correctly in the appropriate areas of the pharmacy.

Dealing with queries from staff and other hospital staff relating to product delays, delivery times and orders.

Follow up outstanding orders to ensure that stock is delivered promptly and avoid out of stock situations. Place orders with alternative suppliers if necessary.

Ensuring stock levels of all products are accurate and supporting the appropriate ordering of stock.


Ensure that contracts are adhered to and return any over ordered or unwanted goods in order to avoid finance penalties.

Check the ONOTR report.

This report is to be checked every month for outstanding orders that have not been delivered or received onto JAC.

Participate in robot loading and goods receipt duties if required.

Undertaking any specific projects in accordance with objectives set by the Buying Office and goods Receipt Manager.

Support the Procurement and Distribution Manager in dealing with drug recalls where required.


Ensure that the electronic ordering system (Medecator) is utilised to maximum efficiency to maintain reduced ordering costs in line with regional procurement guidance.

Assist in the maintenance of computer files in regards to purchasing and invoicing.

Ensure that urgent deliveries of medicines (e.g. from other hospitals, alternative suppliers via taxi / courier service) are arranged within the required timescales and when appropriate.

To participate in implementing and maintaining national, regional, consortium and Trust local purchasing contracts.

Ensure the slow moving report is checked weekly to identify any slow moving items preventing stock wastage.


Support the implementation of new policies and procedures within the purchasing and goods receipt area and contribute to the development of new systems of working.

Assist with the training and inducting of rotational technicians, pre-registration trainee technicians and pre-registration pharma

  • Buying Administrator

    2 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    Are you an experienced Administrator seeking the opportunity to grow a career within Purchasing? Are you a motivated individual with a passion for Procurement and a keen eye for detail? Our client is a reputable and long-standing family-run manufacturing business. As an Administrator within the Purchasing department, you'll play a crucial role in ensuring...

  • Temporary Buying Assistant- Luxury Fashion

    2 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    Location: Shepherds Bush Salary: £12-£13 p/h Start date: ASAP Are you a detail-oriented and proactive individual with a strong passion for fashion? Are you looking for an exciting opportunity to kickstart your career in the retail industry? Our client, a well-established fashion company based in Shepherds Bush, London, is searching for a talented Buyers...

  • Buying/Purchasing Administrator

    2 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    Buying / Purchasing Assistant Barnes / Office based £28 - 34,000pa We are looking for a brilliant and passionate individual to join our client's team as a Purchasing Assistant. Our client, an established start-up, is seeking a graduate level candidate who can contribute to their growth. This is an amazing opportunity to shape your own path, have autonomy...

  • Buying Office Administrator

    2 weeks ago

    London, Greater London, United Kingdom Chelsea and Westminster Hospital NHS Foundation Trust Full time

    Roles and responsibilities To support the buying office team to ensure that key performance indicators are met. To support the goods receipt team when required. BUYING OFFICE Supporting the processing of orders for medication supplies including assisting with sourcing urgent supplies. Dealing with any out of stock queries and liaising with the relevant staff...

  • Buying Administrator

    2 weeks ago

    London, Greater London, United Kingdom Handle Recruitment Ltd Full time

    Sector: office support- Type: hybrid- Contact: Annalise Hoskins- Expiry Date: 09 February 2023- Job Ref: BBBH104230A new opportunity for a Buying Administrator to work for a FMCG business based in their London office, working on a hybrid basis.Working as part of the International Buying Team to support with product onboarding, managing pricing, catalogue,...

  • Office Administrator

    2 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    Office AdministratorDeptford£27-30kOffice based roleSuccessful and expanding Chartered Surveyors based in Deptford is looking to recruit a bright and switched-on administrator to join their team.We are looking for a highly motivated and enthusiastic administrator to join a friendly and energetic team within a full time, permanent role.The role will...

  • Buying Administrator

    2 weeks ago

    London, Greater London, United Kingdom Lidl Full time

    Buying Administrator (12 Month Fixed Term Contract) 1 Summary £28,380 up to £37,400 per annum 30 days' holiday (pro rata) 10% in-store discount Pension scheme Everyone who works at Lidl brings something unique to the table - but we also have a whole lot in common. We're curious, collaborative, and ready to make a tangible impact on where we work. Just...

  • Buying Team Administrator

    2 weeks ago

    London, Greater London, United Kingdom Speciality Drinks Ltd Full time

    We are looking for an experienced administrator or coordinator with a passion for drinks, particularly whisky, to join our Old & Rare Buying Team. The Old & Rare Buying Team source hard-to-find whiskies and fine spirits, and our range of old and rare spirits is unrivalled.Your unique contribution Logistics administration, including organising and scheduling...

  • Buying Administrator

    2 weeks ago

    London, Greater London, United Kingdom LIDL Full time

    Summary£28,380 up to £37,400* per annum | 30 days' holiday (pro rata) | 10% in-store discount | Pension scheme Everyone who works at Lidl brings something unique to the table - but we also have a whole lot in common. We're curious, collaborative, and ready to make a tangible impact on where we work. Just like you. We are Big on Quality, Big on the Big...

  • Office Administrator

    2 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    Job Role: Office Administrator - Construction OfficeSalary: £21-25KLocation: SydenhamIndustry: Building services / ConstructionDuties include: Answering the telephone speaking with clients / customers when they call in passing the call onto the correct contact within the office Updating mass spreadsheets via excel HUGE DATA INPUT Recording all project...

  • Junior Office Administrator

    2 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    Junior AdministratorSalary:£20,000Hours:8am-5pm Monday - Friday. This will be 100% office basedLocation:Bethnal GreenPerks:Christmas party, death in service, friendly and social team, pool table, refreshments providedAre you looking for a new role in office support to start your career? Based in East London this advertising company are looking for someone...

  • Temporary to Permanent Office Administration

    2 weeks ago

    London, Greater London, United Kingdom Office Angels Full time

    Exciting Temporary Administration Opportunity Are you passionate about administration? Our client, a leading organisation based in White City, is seeking a Temporary Administrator to join their dynamic team With a professional, busy, and friendly culture, they provide a fantastic opportunity to gain valuable experience in administration. As a Temporary...

  • Buying and Merchandising Administrator

    2 weeks ago

    London, Greater London, United Kingdom Arsenal FC Full time

    We are looking for a Buying and Merchandising Administrator to support our Retail team at Arsenal.In this exciting new role, you'll ensure that our product creation and supplier management runs seamlessly, supporting our retail growth.Who we areWe are one of the most famous clubs in world football, with a rich heritage and history of success - read more...

  • Buying Administration Assistant

    2 weeks ago

    London, Greater London, United Kingdom Fortnum and Mason Full time

    Role Purpose:Key administration support for the buying team, working closely with your Assistant Buyer & Buyer.You will be working in a fast-paced and demanding environment working with over 1000 products in this area. Therefore, you must be a self-starter with exceptional attention to detail with strong communication & numerate skills to be successful in...

  • Buying & Merchandising Administrator

    2 weeks ago

    London, Greater London, United Kingdom END Full time

    Recognised as one of the fastest growing Companies in the UK, it's a really exciting time to be joining END. If you're positive, passionate and dedicated and want to be part of our future success this could be the role for you.BUYING & MERCHANDISING ADMINISTRATOR - FULL TIME, LONDONOver the last 19 years, END. has evolved into a technology led retailer that...

  • Buying / Merchandise Administrator - Beauty Ftc

    1 month ago

    London, Greater London, United Kingdom QVC Full time

    Thank you for your interest in joining our team Qurate Retail Group comprises six leading retail brands - QVC, HSN, Ballard Designs, Frontgate, Garnet Hill and Grandin Road - all dedicated to providing a more human way to shop. Qurate Retail Group is the largest player in video commerce ("vCommerce"), which includes video-driven shopping across linear TV,...

  • Buying / Merchandise Administrator - Beauty Ftc

    4 weeks ago

    London, Greater London, United Kingdom QVC Full time

    Thank you for your interest in joining our team Qurate Retail Group comprises six leading retail brands - QVC, HSN, Ballard Designs, Frontgate, Garnet Hill and Grandin Road - all dedicated to providing a more human way to shop. Qurate Retail Group is the largest player in video commerce ("vCommerce"), which includes video-driven shopping across linear TV,...

  • Right to Buy Officer

    2 weeks ago

    London, Greater London, United Kingdom Southwark Council Full time

    We are looking for an experienced Right to Buy Officer to join our team for a 6-month period. The increase in applications has created the need for additional expertise in handling Right to Buy cases. As a Right to Buy Officer, you will be responsible for guiding applicants through the process, ensuring compliance with regulations, and providing support...

  • Buying Admin Assistant

    2 weeks ago

    London, Greater London, United Kingdom AllSaints Full time

    Buying Admin Assistant - FRA:London, England, United Kingdom:THE ALLSAINTS TEAMAt AllSaints we are in the business of feelings - making our customers feel cool and confident. If, like us, you believe in the power of a great outfit, we'd love to talk to you.We're a global brand made up of a very diverse mix of talented people in a huge variety of roles. Our...

  • Office Administrator

    2 weeks ago

    London, Greater London, United Kingdom The Ascott Limited UK - Corporate Office Full time

    The Ascott Limited's_ UK Corporate Office is looking for a self-motivated, engaging and well organised Office Administrator to manage the physical environment and support the business's management company. As a real estate investor, owner and operator, we operate six London sites and one Liverpool site, primarily Serviced Apartments and one Full-Service...