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Personal Assistant

3 months ago

Camden Area, Greater London, United Kingdom Hunter Dunning Ltd Full time
Personal Assistant Job at Architecture and Interior Design Studio in Battersea, London

A fantastic opportunity as a Personal Assistant is currently open within an esteemed architectural and interior design firm located in Battersea, London. This is a full-time position suitable for individuals with experience in the architecture industry.

Both a RIBA Chartered Practice and a BIID member, this studio offers a variety of services including architectural design, interior design, and property management. Their portfolio mainly comprises upscale residences in prestigious London areas like Kensington, Chelsea, and Westminster.

Role & Responsibilities
  • PA Responsibilities:
    • Anticipating and preparing for the daily and weekly needs of the Commercial Director
    • Providing in-office administrative support such as calendar management, travel arrangements, and expense reporting
    • Being the primary point of contact for stakeholders, ensuring professional communication
    • Scheduling meetings and appointments efficiently
    • Preparing and reviewing correspondence, presentations, and reports with meticulous attention to detail
    • Coordinating with clients and external partners to organize business engagements
    • Maintaining confidentiality and handling sensitive information discreetly
    • Assisting with special projects and miscellaneous tasks
    • Ensuring seamless communication between senior management and other departments
    • Embodying professionalism and adapting flexibly to shifting priorities
  • Office Manager Responsibilities:
    • Acting as the initial point of contact for callers, visitors, and new staff
    • Oversight of studio ambiance and identity for receiving daily guests and clients
    • Managing office premises, facilities, and third-party contractors collaboratively with senior management
    • Ensuring daily cleanliness of spaces
    • Efficiently stocking consumables
    • Managing studio infrastructure, emails/post, office supplies, and H&S
    • Addressing IT equipment maintenance
    • Handling office filing and archives in coordination with other administrative staff
    • Keeping the office address book up to date
    • Assisting in managing the practice's portfolio

Required Skills & Experience
  • Bachelor's degree in Business Administration, Communications, or a related field
  • Prior experience in an architecture or design practice
  • Minimum of 2 years in a similar role
  • Proficiency in project management tools and software applications
  • Strong command of written and verbal English
  • Proactive and organized approach to work

What You'll Receive
  • Salary: £35,000
  • 20 days of annual leave, with an additional day for each year of employment
  • Extra day off on your birthday annually
  • Shutdown during Christmas and New Year
  • Employee assistance programme (EAP)
  • Office hours from 8:30 am to 5:30 pm
  • Summer and Christmas parties

Apply

If you meet the requirements mentioned above, kindly submit your CV and portfolio.

We receive numerous applications, so if you don't hear from us within 7 days, consider your application unsuccessful this time. Your details will be kept for future openings.

In compliance with GDPR, by applying, you consent to the processing of your data in accordance with our Privacy and Data Protection Policies available on our website's privacy policy page.

Referral

Did you know about our referral program? If you refer someone who we successfully place in a new role, we'll reward you with £300 worth of vouchers. Just provide their details, and we'll take care of the rest.



Terms: A successful referral is when the candidate starts a new job following our introduction and completes the probation period.