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Strategic Estates Project Manager

3 months ago

AshtonunderLyne, Tameside, United Kingdom Tameside and Glossop Integrated Care NHS Foundation Trust Full time

This job is brought to you by Jobs/Redefined, the UK's leading over-50s age inclusive jobs board.

Detailed job description and main responsibilities

  • Ensure the scope and purpose of each designated project is clear through the preparation of an agreed Project Initiation Document (PID), to be approved by the Strategic Estates Group. This needs to include clarification of the benefits expected as an outcome of the project, as well as the scope, quality standards, targets, budget, timeframe and any other agreed constraints
  • Develop business case(s) for agreed projects, usually including an option appraisal, using data and information to ensure that proposed changes are compatible with strategic objectives, that timescales are realistic and that they are financially robust.
  • Responsible for the delivery of detailed project plans, which includes as a minimum:
  • All tasks, logically grouped that are needed to deliver the various phases of each project
  • Predicted, elapsed and actual resources for each project task
  • Responsibilities assigned to each project task
  • Dependencies, inter-dependencies and critical path
  • Monitoring progress against plan including explaining differences and offering options for recovery
  • Identification and management of specific project risks
  • Identification of the resources required to ensure the successful delivery of each project. When considering resourcing plans, the post holder should consider the time required for key stakeholders to be involved in planning the change, staff to implement it, facilities, venues for meetings, training of staff on new systems, information requirements etc.
  • Facilitation of meetings with key stakeholders within the Borough and attendance where appropriate at forums within Greater Manchester in order to negotiate, agree priorities and relevant action plans
  • Fostering of collaboration between SEG members, colleagues from TMBC and health care organisations in the delivery of specific projects and assignments.
  • Establishing project management systems to effectively manage and control projects and documentation.
  • Supporting improvements to current management information, analyzing, reporting and suggesting procedures to enhance decision making processes.
  • Working with members of SEG to investigate the causes of any variance from target / plan and proactively contribute to the implementation of solutions.
  • Reviewing and developing policies and procedures to support the delivery of designated projects.
  • To act as lead for all project queries.
  • Taking responsibility for the appropriate dissemination and version control for all key project documents to relevant parties.
  • Chairing meetings as required including the timely preparation of appropriate agendas, papers, presentations and reports.
  • Responsible for ensuring agreed surveys are commissioned across a range of properties.
  • Liaison with any suppliers involved in the delivery of designated projects, ensuring that their input is clearly specified, tendered and contracted if necessary, and that suppliers deliver as required

COMMUNICATION

  • Communicate widely across both organsiations and external partners, using a broad range of verbal and non-verbal skills and techniques.
  • Communication will often be highly complex, sensitive and/or contentious requiring excellent skills in delivering and receiving information and dealing with difficult situations through involvement, consultation and negotiation.
  • Undertaking any other administration tasks as required by SEG.
  • Engage with a wide range of stakeholders in the successful delivery of the agreed projects.
  • Prepare and deliver formal presentations to internal and external groups that may be large and diverse in nature and the information may be highly complex, sensitive and/or contentious.
  • Develop, write and deliver regular and ad hoc reports for the Strategic Estates Group

FINANCIAL MANAGEMENT

  • Review and monitor project resources to track income and expenditure and escalate any deviation from agreed resource.
  • Ensure projects deliver Value for Money and promote excellence.
  • Highlight any resource implications directly or indirectly related to the project(s).
  • Operate within the Trust's standing orders, standing financial instructions and scheme of delegation.

ANALYITICAL AND JUDGEMENT SKILLS

  • Gather and analyse highly complex and sometimes contradictory, conflicting or incomplete information and formulating an appropriate response.
  • Monitor progress against key deliverables including analysis and interpretation of a range of routine and complex facts and situations.
  • Provide appropriate challenge to individuals or groups to ensure the delivery of the project.

PLANNING AND ORGANISATIONAL SKILLS

  • Manage and monitor a number of competing deadlines and ensure adherence to the overall project plans, instigating corrective action where possible and escalating material issues.
  • Develop detailed project plans to ensure delivery of the programmes to agreed budget, scope and quality standards, taking account of interdependencies.
  • Adhere consistently to good practice in project management methods across all areas of responsibility.
  • Plan and implement new ways of working, which may require staff from a number of unrelated areas to work collaboratively in the delivery of this.
  • Ability to work across the Tameside and Glossop area

Person specification

Qualifications

Essential criteria

  • Educated to Master's Degree level or equivalent experience
  • Prince 2 Practitioner or similar management qualification
  • Evidence of continued professional development in service improvement e.g. process mapping, demand and capacity analysis, role redesign

Desirable criteria

  • Member of Professional Institute

Knowledge, Training and Experience

Essential criteria

  • Experience of working within NHS / Local Authority
  • Evidence of continuing professional development in service improvement e.g. process mapping, demand and capacity analysis, role redesign
  • Experience of successfully operating in a politically sensitive environment
  • Experience of managing highly complex projects in a complex organisation or group of organisations
  • Experience of managing risks and reporting
  • Excellent IT and keyboard skills including the use of MiCAD or similar tool
  • Experience of producing and delivering MS PowerPoint presentations
  • Demonstrable experience of project management including the ability to plan, manage and monitor according to the project frame works and within the agreed budget
  • Experience of managing budgets

Communication Skills

Essential criteria

  • Ability to receive and communicate highly complex or sensitive information to a range of stakeholders including Executive Directors, Clinical and Non-Clinical staff, external organisations, suppliers, contractors, technical officers and patient groups
  • Demonstrable experience of creating and giving presentations to a varied group of internal and external stakeholders including patient groups
  • Advanced communication (both written & verbal) with strong negotiation skills and the ability to influence and effect change at both a clinical and managerial level

Analytical

Essential criteria

  • Ability to support the analysis of complex issues where material is conflicting and drawn from multiple sources
  • Numerate and able to understand financial issues combined with analytical skills
  • Experience of supporting the set up and implementation of internal processes and procedures
  • Able to plan and coordinate highly complex tasks, breaking them down into small, medium and long-term milestones
  • Knowledge & experience of working with spreadsheets

Planning Skills

Essential criteria

  • Ability to plan complex activities over a short, medium and long-term and adjust plans and resources accordingly
  • Experience of supporting the set up and implementation of internal processes and procedures
  • Ability to make decisions based on highly complicated and sometimes incomplete to conflicting information

Other Factors

Essential criteria

  • Highly effective professional leadership
  • Ability to work across different organisational sites
  • Ability to work flexible hours

New colleagues can look forward to a warm welcome here at Tameside & Glossop Integrated Care NHS Foundation Trust.

For our agenda for change staff, we offer a competitive benefits package with regular pay awards, annual leave of 27 days increasing to 33 days after 10 years and access to a competitive Pension Scheme to which both you and the Trust contribute. These terms and conditions are not applicable for Non-Executive positions.

Alongside this there are extensive training development opportunities with paid mandatory training, a protected training budget for staff and support for flexible working. We have an on-site Occupational Health Service to support you at work and have fast track access to physio, counselling and complimentary therapies.

At Tameside and Glossop Integrated Care NHS Foundation Trust, we welcome applications from all candidates.

At the Trust we always adhere to the UK Visas and Immigration rules pertaining to right to work; candidates who do not hold UK or Republic of Ireland (RoI) citizenship are required to obtain a Certificate of Sponsorship (CoS) to be eligible to apply for either a Health and Care visa or Skilled Worker visa which allows them to work in the UK, unless they have eligibility to work in the UK via another route.

To avoid disappointment, candidates wishing to apply for a role at the Trust who do not hold UK or Republic of Ireland citizenship and who would require a CoS from an employer, should carry out a self-assessment process to identify the likelihood of obtaining CoS by visiting Work in the UK .

The Trust is committed to making a difference to the environment. Our "Save Planet Tameside & Glossop" strategy means that we work towards protecting our natural environment and "green" workplace practices at all times.

Employer certification / accreditation badges

Documents to download

  • Job Description & Person Specification (PDF, 296.6KB)
  • Hospital Floor Plan (PDF, 50.9KB)
  • Positive About Disability (PDF, 191.5KB)
  • Hospital Site Map (JPG, 160.9KB)
  • Trust's Values and Behaviours (PDF, 495.1KB)
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