Procurement Support Officer

2 weeks ago

London, Greater London, United Kingdom Medicines and Healthcare products Regulatory Agency Full time
We are currently looking for a
Procurement Support Officer to join our
Finance Division within the
Corporate group.

This is a
full-time opportunity, on a
permanent basis. The role will be based in 10 South Colonnade, Canary Wharf London, E14 4PU. Please be aware that this role can only be worked in the UK and not overseas.


We are currently operate a flexible, hybrid way of working, with a minimum of 8 days per month working on site to enable the collaboration and contact with partners and stakeholders needed to deliver MHRA business.

Attendance on site is driven by business needs so depending on the nature of the role, this can flex up to 12 days a month, with the remainder of time worked either remotely or in the office.

Some roles will need to be on site more regularly.

Who are we?


The Medicines and Healthcare products Regulatory Agency enhance and improve the health of millions of people every day through the effective regulation of medicines and medical devices, underpinned by science and research.


The Corporate Group plays a key role in supporting the Agency's transformation and then enabling it to deliver its regulatory activities as effectively and efficiently as possible.


The core purpose of the Finance Division is to ensure public funds are spent wisely and that the Executive and the Board make informed decisions about costs and investments than bring public value outcomes.

The Finance Division is essential to ensure that the agency discharges its statutory responsibilities and carries out business operations while delivering optimal value from the funding we receive.


The services Finance provides range from Finance Operations, through to Accounting, Reporting and Control, Strategic Finance, Finance Business Partnering and Risk and Assurance.


We operate systems and controls to ensure that we procure goods and services and pay suppliers in line with the established public sector frameworks, collect the monies owed to us and keep the agency's monetary assets safe and protected from fraud.


We maintain the agency's financial books of record, ensuring that they are a true and fair view of our operations and provide assurance to the Accounting Officer, DHSC and Parliament about the agency's compliance with public sector transparency and spending rules.


We provide management reporting, budgeting, planning and strategic modelling services across the agency, along with assurance, financial analysis and advice to the CEO, the Executive Committee and the Board.


The Finance Operations function is responsible for ensuring that the agency has effective processes and systems in place to accurately process financial transactions and report financial performance to the business.


This area is also responsible for driving continuous process efficiencies and improvements across the function, delivering maximum value for the Agency and ensuring robust controls are in place.


The Finance Operations function comprises all transactional teams in finance, namely Accounts Receivable, Accounts Payable, Cash Management, Transaction Procurement and Systems Support.


What's the role?


The Procurement Support Officer will play a key role in supporting the Business by ensuring that the appropriate systems and processes are used for all Transactional procurement requirements.


Key responsibilities:

  • Supplier Data Management including maintaining accurate contracts and catalogues on the Oracle system
  • Procurement system training
  • Provide administrative procurement support
  • Requisition /PO Query Resolution

Who are we looking for?

  • Sound knowledge of a P2P system including analysing/interpreting a PO's life cycle and raising requisitions and amending POs
  • Experience of delivering good customer service and communication skills with the confidence to constructively challenge colleagues, where appropriate
  • Excellent organisational skills with an eye for improving processing times and outcomes
If you would like to find out more about this fantastic opportunity, please read our Job Description and Person Specification

The selection process:

  • Interview, which can include questions based on the Behaviour, Experience, Technical and Strengths Success Profiles.


Applicants are assessed on whether they meet any mandatory requirements as well as the necessary skills and experience for the role.

Applications are scored based on the competency-based answers provided
- ensure you have read these thoroughly and allow sufficient time. You can view the competencies for this role in the job description.

Use of AI in Job Applications:

Applicants must ensure that anything submitted must be factually accurate and truthful. Plagiarism 'can include presenting the ideas and experience of others, or generated by artificial intelligence, as your own.
Closing date: 16th June 2024

Shortlisting date:
from 17th June 2024

Interview date:
week commencing 24th June 2024

Any m

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