Administration Apprentice

6 days ago

Workington, Cumbria, United Kingdom Energy Coast UTC Full time

JOB DESCRIPTION

JOB TITLE Business Administration Apprentice

LOCATION Energy Coast UTC, Blackwood Road, Lillyhall
, Workington

HOURS OF WORK 38 hours per week, Monday - Thursday 08:00-4:30, Friday

08:00-2:30

Full time, full year

RESPONSIBLE TO Assistant Principal

OVERALL PURPOSE OF JOB

  • To provide comprehensive support, delivering finance and examination administrative functions in the college.
  • To assist in the smooth running of the main administration office, including reception

DUTIES AND RESPONSIBILITIES

Finance

  • Process purchase orders, receive delivered goods and process invoices.
  • Control the college's petty cash, ensuring receipts are obtained for all purchases and proper records are maintained.
  • Record (issue receipts if necessary) and safe keep all cash received into the college.
  • Ensure that all cash is banked and processed correctly.
  • Maintain filing systems, ensuring that records are suitable for audit.
  • Ensure that college staff follow the approved procedures in regard to orders and authorisation of the purchase of goods and services.
  • Make sure that all invoices for services are raised promptly and receipt of income is monitored.
  • Process staff expense claims.
  • Assist staff with the financial planning of trips.
  • Order stationery and office consumables for the college.
  • Support the Business Director with any financial systems as requested.

Examinations

  • Liaise with senior staff regarding examination entries.
  • Process and submit entries for public examinations as directed by the Examinations
Officer.

  • Support in the creation of schedules, timetables and seating plans for school and public examinations.
  • Support daily running of school internal and public examinations

This will include:

o Liaising with the Facilities and ICT department to ensure that halls and rooms are available, and desks and chairs set out as required.

o Setting up examination venues as per examination board requirements. o Ensuring that all required materials are in the examination rooms for the start of the examinations.

  • Follow the guidelines and procedures laid down by examination boards and the Joint
Council of Qualifications (JCQ.

  • Assist in communication with invigilation staff.
  • Register students on vocational qualifications and make sure these are kept up to date throughout the length of the course.
  • Organise examination materials, ensuring safe storage of examination stationery and materials, including question papers, in accordance with regulations.
  • Assist in the coordination of the posting of coursework and examination papers.
  • Keep up to date with records and procedures for the JCQ onsite inspection.
  • Deal with correspondence from parents and external bodies promptly and as required.
  • Invigilate school and public examinations as required.
  • Support in the distribution of external examination results
  • Assist in receiving, collating, storing and distributing examination board certificates.

General Administration

  • To, along with other administrative staff, cover the Reception desk, being the first point of contact for all face to face and telephone queries into the Energy Coast UTC.
  • Ensure that all safeguarding procedures are adhered to in relation to visitors e.g. that visitors are signed in, issued with a visitors pass, escorted and monitored accordingly.
  • Respond to queries professionally, efficiently and effectively.
  • Provide administration support to all areas of the college including, reprographics.
  • Update manual and computerised records and information systems, in order to maintain a comprehensive, uptodate paper and electronic filing and information system, using standard reports, various software and respond to adhoc queries, where appropriate. This may include setting up of layouts of documents and tables, as well as the production of reports and spreadsheets.

Other Specific Duties

  • Continue personal professional development as required.
  • Understand the implications of the Freedom of Information Act and the Data Protection Act and other legislation to ensure confidentiality of records and information is maintained.
  • Attend staff and other meetings and participate in staff training and development events as required.
  • Actively engage in the performance review process.
  • Adhere to the UTC's policies and procedures with particular reference to Child Protection,
Equal Opportunities and Health and Safety.

  • Set a professional tone for behaviour, both as a role model and by supporting the culture of mutual respect between students and colleagues.
  • Understand the safeguarding requirements of the UTC and ensure compliance with the policy.
  • Perform other appropriate duties as and when required.
The person undertaking this role is expected to work within the policies, ethos and aims of the UTC, to carry out such other duties as may reasonably be assigned by the Principal, and to play a full part in the li

  • Nda Business Administration Apprenticeship

    6 days ago

    Workington, Cumbria, United Kingdom Energus Apprentices Full time

    If supporting and engaging with different parts of an organisation and interacting with internal or external customers sounds like the ideal role for you, consider joining the Nuclear Decommissioning Authority (NDA) in West Cumbria, via Energus, as a Business Administration Apprentice.Who are the NDA and Energus?Energus manage, on behalf of the NDA and wider...

  • Human Resources Administrator

    6 days ago

    Workington, Cumbria, United Kingdom TSP Engineering Full time

    Role - Human Resources AdministratorAre you looking for your next step in your career? We are currently looking to recruit a Human Resources AdministratorKey AccountabilitiesUndertake all administrative and transactional activities associated with the delivery of a HR/payroll service and processes.Support learning and development and training/apprentice...

  • Nda Gicc Business Administration Apprentice

    6 days ago

    Workington, Cumbria, United Kingdom Energus Full time

    Overview: If supporting and engaging with different parts of an organisation and interacting with internal or external customers sounds like the ideal role for you, then take a look at the Business Administration Apprenticeship that Energus have to offer, in partnership with the NDA.The NDA group is committed to being an inclusive workplace, made stronger by...

  • HR Advisor

    7 days ago

    Workington, Cumbria, United Kingdom TSP Engineering Full time

    About TSPTSP Engineering delivers high quality, innovative bespoke solutions. As a total solution provider we offer a full range of service including Project Management, Design, Manufacture, Refurbishment and in-house Testing facilities.Located on Britain's Energy Coast we employ over 200 people and operate from one of the largest and most comprehensively...

  • Human Resources Officer

    7 days ago

    Workington, Cumbria, United Kingdom Realise HR Ltd Full time

    Role: HR OfficerEmployer: Castles & Coasts Housing AssociationLocation:Workington (or Carlisle with some weekly travel to Workington)Employment Type: Permanent, Full-Time, HybridSalary: Circa £28,000Benefits:Up-to 8% match Pension, 25 days holiday rising to 30 days (plus banks) after 5 years service, 4 x annual salary death in service, hybrid working,...

  • Administration Apprentice

    3 weeks ago

    Workington, United Kingdom Energy Coast UTC Full time

    **JOB DESCRIPTION** **JOB TITLE ** Business Administration Apprentice **LOCATION ** Energy Coast UTC, Blackwood Road, Lillyhall **, **Workington **HOURS OF WORK** 38 hours per week, Monday - Thursday 08:00-4:30, Friday 08:00-2:30 Full time, full year **RESPONSIBLE TO** Assistant Principal **OVERALL PURPOSE OF JOB** - To provide comprehensive support,...

  • Internal Recruiter

    2 weeks ago

    Workington, United Kingdom Rise Technical Recruitment Full time

    Internal Recruiter (Apprentices / High Volume) 3 Month Initial Fixed Term Contract - Potential to Become Permanent Annual Salary £25'000 + Full Time (37.5 Hours, Monday - Friday, 8:30am-4:30pm) Workington, Cumbria (Commutable from: Maryport, Cockermouth, Lowca, Whitehaven, Cleator Moor, Egremont) Are you a Recruiter from an Apprentice or High...

  • Finance and Accounting Apprentice

    2 months ago

    Workington, United Kingdom West House Full time

    **JOB DESCRIPTION** **FINANCE AND ACCOUNTING APPRENTICE** **Main Purpose**: To provide administrative support to the Finance/Payroll Team **Responsible to**: Business Director **Salary**:Apprentice rate for the first year, National Minimum Wage thereafter. **Hours**: 35 hours per week **Our Vision **What we’re working towards**: Our vision is for...

  • Internal Recruiter

    2 weeks ago

    Workington, United Kingdom Rise Technical Recruitment Full time

    Internal Recruiter (Apprentices / High Volume) 3 Month Initial Fixed Term Contract - Potential to Become PermanentAnnual Salary £25'000 + Full Time (37.5 Hours, Monday - Friday, 8:30am-4:30pm)Workington, Cumbria (Commutable from: Maryport, Cockermouth, Lowca, Whitehaven, Cleator Moor, Egremont) Are you a Recruiter from an Apprentice or High Volume...

  • Internal Recruiter Apprentices

    1 week ago

    Workington, United Kingdom Rise Technical Recruitment Limited Full time

    Internal Recruiter (Apprentices / High Volume) 3 Month Initial Fixed Term Contract - Potential to Become PermanentAnnual Salary £25'000 + Full Time (37.5 Hours, Monday - Friday, 8:30am-4:30pm)Workington, Cumbria (Commutable from: Maryport, Cockermouth, Lowca, Whitehaven, Cleator Moor, Egremont) Are you a Recruiter from an Apprentice or High Volume...

  • Business Apprentice

    2 months ago

    Workington, United Kingdom West House Full time

    **BUSINESS APPRENTICE** **Main Purpose**: To provide administrative support to the Finance/Payroll Team **Responsible to**: Business Director **Salary**:Apprentice rate for the first year, National Minimum Wage thereafter. **Hours**: 35 hours per week **Our Vision **What we’re working towards**: Our vision is for children, young people and adults with...

  • Assessor - Business Administration / Customer

    2 weeks ago

    Workington, United Kingdom LAKES COLLEGE WEST CUMBRIA Full time

    **ASSESSOR - BUSINESS ADMINISTRATION / CUSTOMER SERVICE - 22.5 Hours over 3 days** - Salary: £22,418 up to £25,619 dependent upon qualifications and experience (PRO RATA)_ Do you have passion, drive, and enthusiasm for sharing your business knowledge, developing skills in others, helping them realise their potential? If you are an experienced Business...

  • Optical Assistant Apprentice

    3 weeks ago

    Workington, United Kingdom Specsavers Full time

    **Job Role: Optical Assistant Apprenticeship** **Location: Workington** **Working hours: Full time to include weekend working - 38.75 hours** **Weekly: £240.00** At Specsavers, we’re always looking to the future - which is where people like you come in. Our Apprenticeship scheme gives people of all ages the chance to boost their existing skillset and...

  • Assessor-business Administration

    3 weeks ago

    Workington, United Kingdom LAKES COLLEGE WEST CUMBRIA Full time

    **ASSESSOR - Business Administration / Customer Service** - Salary: £22,418 up to £25,619 dependent upon qualifications and experience_ Do you have passion, drive, and enthusiasm for sharing your business knowledge, developing skills in others, helping them realise their potential? If you are an experienced Business Professional with a gift for assessing,...

  • Nda Business Administration Apprenticeship

    2 weeks ago

    Workington, United Kingdom Energus Apprentices Full time

    If supporting and engaging with different parts of an organisation and interacting with internal or external customers sounds like the ideal role for you, consider joining the Nuclear Decommissioning Authority (NDA) in West Cumbria, via Energus, as a Business Administration Apprentice. **Who are the NDA and Energus?** Energus manage, on behalf of the NDA...

  • Human Resources Administrator

    1 month ago

    Workington, United Kingdom TSP Engineering Full time

    **Role - Human Resources Administrator** Are you looking for your next step in your career? We are currently looking to recruit a Human Resources Administrator **Key Accountabilities** Undertake all administrative and transactional activities associated with the delivery of a HR/payroll service and processes. Support learning and development and...

  • Human Resources Administrator

    2 weeks ago

    Workington, United Kingdom TSP Engineering Full time

    **Role - Human Resources Administrator** Are you looking for your next step in your career? We are currently looking to recruit a Human Resources Administrator **Key Accountabilities** Undertake all administrative and transactional activities associated with the delivery of a HR/payroll service and processes. Support learning and development and...

  • Human Resources Administrator

    3 weeks ago

    Workington, United Kingdom TSP Engineering Full time

    **Role - Human Resources Administrator** Are you looking for your next step in your career? We are currently looking to recruit a Human Resources Administrator **Key Accountabilities** Undertake all administrative and transactional activities associated with the delivery of a HR/payroll service and processes. Support learning and development and...

  • Human Resources Administrator

    1 month ago

    Workington, United Kingdom TSP Engineering Full time

    Role - Human Resources Administrator  Are you looking for your next step in your career? We are currently looking to recruit a Human Resources Administrator   Key Accountabilities        Undertake all administrative and transactional activities associated with the delivery of a HR/payroll service and processes.        Support learning and...

  • Nda Gicc Business Administration Apprentice

    4 weeks ago

    Workington, United Kingdom Energus Full time

    Overview: If supporting and engaging with different parts of an organisation and interacting with internal or external customers sounds like the ideal role for you, then take a look at the Business Administration Apprenticeship that Energus have to offer, in partnership with the NDA. **The NDA group is committed to being an inclusive workplace, made...

  • Assessor - Business Management

    2 weeks ago

    Workington, United Kingdom LAKES COLLEGE WEST CUMBRIA Full time

    **ASSESSOR - BUSINESS MANAGEMENT** - Salary: £22,418 up to £25,619 dependent upon qualifications and experience_ Do you have passion, drive, and enthusiasm for sharing your business knowledge, developing skills in others, helping them realise their potential? If you are an experienced Business Professional with a gift for assessing, mentoring and coaching...

  • Events Assistant Apprentice

    3 weeks ago

    Workington, United Kingdom Energus Apprentices Full time

    Energus is a training and conference facility based in West Cumbria. We work with businesses across the supply chain ensuring their event vision becomes a reality. Events at Energus vary day to day, we host a range of meetings and training in our meeting rooms, conferences for up to 400 delegates and high-profile evening events for corporate clients. We...

  • HR Advisor

    3 weeks ago

    Workington, United Kingdom TSP Engineering Full time

    **About TSP** TSP Engineering delivers high quality, innovative bespoke solutions. As a total solution provider we offer a full range of service including Project Management, Design, Manufacture, Refurbishment and in-house Testing facilities. Located on Britain’s Energy Coast we employ over 200 people and operate from one of the largest and most...

  • Human Resources Officer

    2 months ago

    Workington, United Kingdom Realise HR Ltd Full time

    **Role**: HR Officer **Employer**: Castles & Coasts Housing Association **Location**:Workington (or Carlisle with some weekly travel to Workington) **Employment Type**: Permanent, Full-Time, Hybrid **Salary**: Circa £28,000 **Benefits**:Up-to 8% match Pension, 25 days holiday rising to 30 days (plus banks) after 5 years service, 4 x annual salary death in...

  • Human Resources Officer

    3 weeks ago

    Workington, United Kingdom Realise HR Ltd Full time

    **Role**: HR Officer **Employer**: Castles & Coasts Housing Association **Location**:Workington (or Carlisle with some weekly travel to Workington) **Employment Type**: Permanent, Full-Time, Hybrid **Salary**:£27,749 - £30,707 **Benefits**:Up-to 8% match Pension, 25 days holiday rising to 30 days (plus banks) after 5 years service, 4 x annual salary death...