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HR and Payroll Assistant

3 months ago

Blackpool, Blackpool, United Kingdom The Blessed Edward Bamber Catholic Multi Academy Trust Full time

The Blessed Edward Bamber Catholic Multi Academy Trust (BEBCMAT) is looking to appoint an enthusiastic, highly motivated HR & Payroll Assistant.

This is an exciting opportunity to join the BEBCMAT at a time of development.

We are looking for someone who:

  • has experience of administrative work;
- is an outstanding team player;
- is self motivated and can work independently if required;
- has the ability to work as part of a forward-looking team;
- supports the Catholic ethos of our organisation.
- be a member of a strong and dynamic team of professionals;
- be supported through a comprehensive professional development programme;
- work within an organisation that has high aspirations for all of its pupils and staff;
- work with a supportive team of practitioners;
- be provided with excellent career opportunities.

This is a superb opportunity to develop and progress professionally and to impact upon children's learning.

Main purpose of the role:


Working alongside the HR Officer, this post exists to provide a comprehensive and high-quality administration link between the Central Trust Office and groups of individual academies to provide an efficient and effective service for the HR & Payroll function.


Accountable and responsible for the following key tasks:

HR:

  • Support with the administration for the recruitment of staff, including advertisements, preemployment checks, issuing of contracts and staff induction in relation to HR matters.
  • Timely administration of new staff appointments, current staff changes and leavers.
  • Drafting of routine correspondence and HR matters in line with Trust branding guidelines and ensuring that all communication on behalf of the Trust and individual school is consistent, accurate and professional.
  • Checking the DBS documentation.
  • Establishing Right to Work in UK.
  • Verification of teaching staff QTS and prohibition checks.
  • Processing contract amendments and changes, issuing confirmation paperwork to employees and for staff files.
  • Providing verified documentation for each academy to maintain their Single Central Record.
  • Maintain accurate and uptodate staff records ensuring compliance with the Data Protection Act.
  • Exchange and provide information (some of which is sensitive) to school staff and external suppliers
(advertisers, employers) on recruitment, contracting and payroll matters.

  • Maintain confidentiality and adhere to safeguarding procedures.
  • To assist with the Job Evaluation process, as required.
  • Oversea and coordinate whole Trust statutory training and training portal administration.

PAYROLL:

  • Liaising with the responsible staff at all settings within the Trust to ensure accurate and timely provision of monthly payroll data.
  • General payroll administration on behalf of the Trust schools and Central Team.
  • Assisting all Trust staff with payroll related queries, referring more complex cases to the HR Officer.
  • Drafting of routine correspondence re payroll matters.
  • Responsible for the processing and submission of payroll related information and returns.
  • Assisting in the annual preparation of staff information for the School Workforce Census (SWFC).
  • To conduct regular checks to ensure the accuracy of the submissions from the schools.
  • To work as part of the central team to support HR and Payroll services within the whole and developing Trust.

General

  • Attend Trust events as required;
  • Attend relevant meetings and training sessions;
  • Ensure compliance with all relevant policies and legislation;
  • This job description sets out the main duties and responsibilities of this post at the time of drafting. It cannot be read as an exhaustive list. It may be altered at any time in consultation with the post holder and may involve carrying out wider tasks for the Central Trust Team commensurate with the grade and post.
  • Demonstrate a calm and professional attitude at all times whilst maintaining professional relationships.

Continuous learning:

  • Keep up to date with best practice, knowledge sharing within the team to ensure continuous development and improvement in the service offered.

As a member of staff of The Trust:

  • Role model appropriate behaviourswithin a professional environment including conduct, communication, and personal appearance;
  • Role model elevated levels of literacy and numeracy including modelling appropriate language;
  • Aspire to develop own professional skills and qualifications;
  • Use all forms of social media appropriately;
  • Take responsibility for the reputational management of all sites across the Trust;
  • Contribute to systems of evaluation and performance of the organisation positively.

Shortlisting
:
Wednesday 26th April 2023

Interview dates
:
Week commencing 1st May 2023

Post Details:

Grade:
D, scale points - 11

Salary:
£22,369.00 to £24,054.00

Contract:
Permanent

Hours: 37 hours per week
**Start Date: May 2023 or as soon as possi