Rota Co-ordinator

1 week ago


Truro, Cornwall, United Kingdom Royal Cornwall Hospitals NHS Trust Full time

To provide accurate and timely rotas and timetables for medical staff working across the Division of Specialist Services and Surgery.

To provide out of hours medical rotas for the Division.


To take key responsibility in providing administrative support in relation to the working patterns of medical staff in the Division.

To be responsible for communicating future rotas and any changes to rotas to all relevant parties.


To manage the rotas on a day to day basis, ensuring cover is provided in the event of sickness and absence and appropriately deploying staff as necessary.


To act as a central point of contact for rota co-ordination and rota queries for all medical, nursing and administration staff within the Specialist Services and Surgery care group.

To ensure unresolved rota issues are escalated appropriately to the Speciality Leads, Directorate Manager, or Clinical Admin Lead.


The post holder will be part of the Divisional Administration Team, closely working with the Clinical Administration Leads and Service Managers.


The post holder will be required to work for long periods of time with frequent use of VDU and keyboards.

Regular use of locally held databases, and IT Systems.


The post holder will require excellent interpersonal skills, with the ability to communicate with all levels of staff across the Trust, as well as outside agencies.

Sustainability is integral to the Trust achieving the NHS Net Zero target. All staff are therefore actively encouraged and supported to implement new ways of working within their field of expertise.


The post holder will work closely with the temporary staffing recruitment team (Kernowmedic), management team, consultants, junior doctors and nursing staff as well as external locum agencies which will require strong communication and persuasion/influencing/mediation skills.


The post holder will be available as a first point of contact for all day-to-day issues affecting medical staff cover.

The post holder will be the first point of contact for Doctors to inform the directorates that they will be absent from work.

This will involve receiving notification of problems and initiating all necessary actions with the relevant people.


Duties of the post holder will include completion and design (where appropriate) of the departmental rotas according to the needs of the directorate and Working Time Directive and New Deal alongside the Service Lead, taking action when required to maximise cover arrangements.

This will include being responsible for highlighting in advance areas, where locum doctors are required, and take action as directed by the Service Lead.


Co-ordination of rota changes at all levels and ensure that they have mínimal impact on clinical care, thus ensuring that the impact on medical care waiting times and Trust financial targets are kept to a minimum.

Working with consultants and the management team with regards harmonising the rotas through all grades to ensure maximum cover and training potential for junior doctors.


The post holder will be expected to work with the directorate's existing resources to organise immediate cover arrangements wherever possible.

Where this is not possible contacting Kernowmedic with a view to use of Locum Agencies using the Trust protocols.
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