Senior Document Controller
2 weeks ago
Senior Document Controller – London
Due to continued growth and project wins, Murphy is currently recruiting for a Senior Document Controller to join our Water team. As the Senior Document Controller you will be responsible for implementation, development, operation and collation of all contract documentation and computer records. This is not your typical document controller position and will offer the right candidate the opportunity to really make this role their own with ideas on new procedures and innovative ways of working.
With a robust forward order book of £2.2b and ranked as one of the "UK's Best Big Companies to Work for" there really is no better time to join Murphy
What you will be doing
- Manage the quality check process for documents. Ensure correction of any that have typographical/formatting errors that may lead to the disqualification of the document
- Assist in the creation and maintain distribution lists / workflows / review cycles.
- Ensures there are no errors in filenames before submission of electronic files.
- Ensure the reason for change is recorded when documents are revised.
- Assist in the collation and issue of project / site 'start-up' packs.
- Assist in the management of change by ensuring documents are processed correctly, made available to the commercial team and linked to the contract documents via CDE where a tool allows.
- Assist in the collation and issue of handover documentation (O&M manuals, H&S files, as-built records, databooks, completion packs etc.)
- Assist with the development and training of document controllers and assistant document controllers.
- Provide Aconex training for all project staff within 5 working days of starting.
- Manage the site scanning of documents and records, ensure legibility and traceability.
- Assist with archiving of documents, ensure legibility and traceability. Note: archiving should be electronic unless the contract or legislation states otherwise.
- Undertake audits / reviews as required.
- Ensure optimum performance of DC team for the portfolio of work, undertaking reviews for gains in efficiency.
- Ensure the workload and workflows are monitored on a regular basis, report results to Document Control Manger.
- Keep informed of any changes to BS1192 & PAS1192 and any other standards relating to document control.
Who we are looking for
- Working knowledge of Document Management Systems such as Hummingbird, BIW and Aconex
- Flexible with a can do attitude
- Confident to build relationships with diverse stakeholders
- Team player who likes variety
About Murphy
- Charity is at the heart of Murphy values; you will receive 2 days leave per year to donate your time to a charity of your choosing. Many teams choose to support a charity together to positively impact our communities.
- Access to Murphy Wellbeing: you will have access to a host of online tools, mental health trained colleagues, and if needs be external professional support because we understand that work and life offers challenges that sometimes need a little extra support.
- Murphy is committed to building a diverse and inclusive culture, making Murphy a great place to work where we can all thrive. You can get involved in numerous events and even join our committee dedicated to continuously nurturing Murphy's inclusive culture.
What you'll get in return
- Dedicated and continued investment in your professional development.
- 27 days holiday, plus bank holidays with the option to buy an additional 2 days holiday each year, holidays increase with length of service
- Discretionary annual bonus and annual salary review
- Above market rate contributory pension scheme
- Life assurance, health screening and enhanced sick pay
- Enhanced maternity and paternity pay and a maternity returners bonus
- Extra weeks holiday for all employees getting married and a wedding bonus
- Subsidised canteen facilities in core locations
- Other Murphy benefits include retail discounts and cashback,cycle to work scheme etc
As part of our commitment to being an inclusive employer we are proud to have signed up to #BantheBoxUK and reduce barriers to employment for people with criminal records.
If you think Murphy is the place to help you thrive in a great team dedicated to delivery and engineering excellence, and want to work in an inclusive team culture that rewards performance and drives personal development, apply today.
J Murphy & Sons Limited is unable to employ anyone who does not have the legal right to live and work in the UK.
If you are unable to apply via the usual process, please call to discuss in more detail.
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