Document Controller

1 week ago


London, Greater London, United Kingdom Amida Recruitment Limited Full time
Document Controller and Project Administrator

  • Construction and Property Experience only
  • London Developer

Document Controller and Project Administrator

  • Central London
  • Developer
  • 3 40k DOE


Our client is a tier 1 Developer and they are looking for a dynamic and technologically-savvy Document Controller and Project Administrator to join their London team.

This is a newly-created permanent position that has arisen as they have recently taken on a large

  • 100m+ project value) mixeduse development in Central London.

Key Accountabilities

Document Control

  • Check all incoming project documentation for compliance, in accordance with their Document Control Protocols.
  • Ensure all documentation is stored in an efficient and organised manner on our Electronic Document Management System (EDMS), Viewpoint for Projects.
  • Manage the daytoday running of EDMS, providing training and support to users and setting up new accounts.
  • Oversee drawing review workflows, and produce and disseminate trackers where necessary to encourage outstanding comments.
  • Print hard copies of project drawings when requested, monitoring the dissemination of printed information to ensure version control.
  • Conduct regular checks to ensure that site teams are working to up to date information.
  • Assist the project teams with collating packs of information for issue.
  • Support the Quality Control Manager with collating 'As Built'and O&M documentation for project handover.

Administration

  • Assist with the preparation of reports and presentations.
  • Update a register of action points at team meetings and issue to attendees.
  • Assist the Design Management team with updating project trackers and fulfilling information requests from other departments.
  • Ensure the project directory is up to date.
  • Provide other ad hoc administrative support to project teams as required.

Communication and Leadership

  • Assist in creating lean Document Control procedures with agreement from the wider team to promote an efficient and cohesive way of working.
  • Identify opportunities to improve procedures and templates for team appraisal.
  • Identify any significant noncompliance with Document Control Protocols and escalate to senior team member or raise at team meeting where needed.
  • Be digitally savvy and encourage others for the same, build lasting relationships.

Quality Management

  • Monitor quality performance and identify opportunities for improvement, make appropriate changes to document control processes to deliver improvements.
  • Promote the use of innovative technology to improve assurance and efficiencies.

Skills and Experience

  • Experienced user of Microsoft Office, particularly Excel and Outlook, and comfortable with managing and updating cloudbased Document Management Software.
  • Experience using Viewpoint for Projects, and with creating and updating document review workflows, are an advantage, though training can be provided.
  • Selfmotivated with great organisation skills and a high level of accuracy and attention to detail.
  • Excellent verbal and written communication skills.
CZA202337_
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