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Secretary - Clinical Negligence - Fixed Term 6
3 months ago
Harding Evans are looking for a Secretary to join their Clinical Negligence Department on a fixed term contract (6 months) in Newport to assist in the smooth running of the department and/or wider Firm by providing secretarial and administrative support by effectively undertaking all assigned tasks allocated.
Role Requirements:
- To support your fee earners by ensuring all routine administrative processes are managed along with managing diary commitments.
- To prepare correspondence through audio typing and word processing.
- To deal with routine post, drafting straightforward replies as appropriate.
- To administer filing relating to Clinical Negligence matters including daily filing, opening, closing storage and retrieval of client files in accordance with the procedures contained within the office manual.
- Resolving debit or credit balances on files enabling them to be closed.
- To ensure protocols are in place to protect the confidentiality of both the firm's and clients' documentation and information.
- To manage diaries, take minutes of meetings and circulate as appropriate.
- To prepare mail and enclosures for dispatch.
- To ensure that all necessary photocopying is carried out.
- To provide support to other secretaries as required.
- To attend to clients in person or on the telephone, providing support in a professional and friendly way and ensuring the firm's standards for client care are maintained.
- To deal with clients queries whenever possible and referring matters to the fee earner as and when necessary.
- To undertake any specific training identified as necessary to update skills or improve performance.
- To initiate new matter starts on Practice Management System.
- To support accounts management within the team such as paying expert fees, counsel, preparing bills etc
- To take calls from clients as and when required by the feeearner and book client appointments, meeting rooms, update diaries.
Job Types:
Full-time, Fixed term contract
Contract length: 6 months
Benefits:
- Company events
- Company pension
- Health & wellbeing programme
- Sick pay
Schedule:
- Monday to Friday
Work Location:
In person
