Facilities Assistant

1 week ago

Leeds, Leeds, United Kingdom EMCOR UK Full time

Duties/Responsibilities:

EMCOR UK is recruiting for a Facilities Assistant to be based in Leeds for our Department of Health Contract.

This is a fixed term contract position for 3 months.

Hours of work: 8am to 5pm, Monday to Friday

Hourly rate:
£13ph

Job Purpose:

To provide professional and effective service which encompasses stores, handyman and porterage duties within the site
_ _operational teams
_ _ensuring its efficient and smooth operation.

Principal Accountabilities:

  • The monitoring of the security systems and general administration.
  • Carry out administrative duties for facilities which include collating waste figures, processing payments to sub contractors and formulating minutes of meetings between contractors.
  • Management of day to day inventory and stock control
  • Control all stock from goods inwards to despatch
  • Maintain and control stock levels
  • To source material and tooling for all related technical jobs
  • Processing orders and delivery of spare parts, components and lab equipment
  • Distribution of parts to technicians
  • To load and unload deliveries
  • Source, develop and maintain relationship with suppliers and subcontractors
  • Adherence to all EFS and client processes for laboratory conditions
  • Contribution to the smooth running of the laboratories by carrying out a range of non project procedures
  • Improved and favourable perception of EFS as a business partner
  • Ensure maximum stock levels at all times
  • Reduced down time due to lack of available stock
  • Painting as directed the interior and exterior of areas.
  • Repairing any damage to walls and filling in small cracks/holes.
  • Repairing damage to wallpaper.
  • Carrying out any adhoc maintenance requests.
  • As required assess porterage jobs and complete relevant H&S risk assessments, ensuring all staff undertaking the task are appropriately briefed and aware of their responsibilities
  • Sorting, delivery and collection of post across site as directed by the Site Manager.
  • Moving of office furniture and equipment, ensuring compliance with manual handling, risk assessments and method statements
  • Moving of stores and equipment, ensuring compliance with manual handling, risk assessments, method statements and client specific access permits and equipment move and store procedures
  • Reconfiguring meeting and conference room furniture and equipment as directed.
  • Carrying out and completion of porterage help desk tasks as requested
  • To carry out PPM and reactive tasks as instructed
  • Carry out minor mechanical works and handyman tasks
  • Provide assistance to third parties as and when required
  • Act upon reasonable requests and instructions from Site Supervisor, Contracts Manager and Client
  • Assistance on other sites can be expected
  • To work reasonable overtime as and when required

Person Specification:

**Qualifications and Experience: - Previous stores experience is ideal

  • Full driving license
  • Technical expertise, qualifications in a craft skill or engineering discipline would be an important prerequisite of the role
  • Knowledge of key operational procedures, e.g. timesheets, planned maintenance systems, Quality, Health & Safety
  • Previous experience in a front facing customer service skills
  • Sound administrative experience
  • Good telephone manner
  • Good IT skills including Word, Excel, Power Point and an understanding of a SMMS (maintenance system)
  • Well organised with the ability to prioritise workloads

Other factors:

  • Smart, presentable appearance
  • Personable and approachable
  • Flexible will work with other trades
  • Good communication skills in both verbal and written formats
  • Must be willing to undertake further training
***
Benefits:
  • 20 days holidays + Bank holidays


 Company Pension
  • Auto enrol.
  • Industry leading Maternity & Paternity Policies Real Living Wage Employer
  • Refer a Friend scheme
  • Extensive Learning & Development opportunities including opportunities for progression.
  • Discount Shopping, Gym, Days Out


 Employee Assistance Programme
  • Offering guidance and advice on Personal, Health, Legal and Financial queries.


 Occupational Health
  • Making a positive change to Health & wellbeing at work.
  • Various Rewards & Recognition Awards
- x11 RoSPA Awards for Health & Safety achievements in 202
  • Stable employer with longterm prospects on the contract

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