Facilities Specialist

2 weeks ago

London, Greater London, United Kingdom The Sainsbury Family Charitable Trusts Full time

The Sainsbury Family Charitable Trusts (SFCT) is the operating office of independent grant-making trusts and operational charities established by members of three generations of the Sainsbury family.


Job Purpose:

  • Support the daytoday running of the office working with the Operations and Facilities Manager. This includes all aspects of buildings and facilities maintenance, contractor management, health & safety management, reception, and meeting room services.
  • Assisting with the coordination, and planning of essential central services, such as reception, security, maintenance, mail, archiving, cleaning, catering, waste disposal and recycling.
  • Project management and supervision and coordination of work of contractors, checking that agreed work has been completed satisfactorily and follow up on any deficiencies.

Duties and Key Responsibilities:

  • Assist with the management and maintenance of the office to ensure compliance with health and safety regulations including supporting the training of First Aiders and Fire Wardens.
  • Identify any areas which need attention, ensuring that noncompliance issues are rectified or escalated to the Operations and Facilities Manager
  • Assist the Operations & Facilities Manager in the management of records and checks, establishing new protocols where necessary and improving existing ones.
  • Provide cover in the absence of the Operations and Facilities Manager, and provide support for the Facilities Officer
  • Assist with the preparation, review and updating of maintenance records for the office.
  • Respond to emergencies or urgent issues as they arise and deal with the situation, ensuring appropriate followup, as necessary.
  • Arrange and/or provide cover for reception in conjunction with the Facilities Officer.
  • Assist with the setting up of meeting rooms, including with catering if necessary.
  • Ensure that basic facilities are wellmaintained and ensuring proactive maintenance is carried out.
  • Ensure that facilities meet compliance standards and statutory regulations.
  • Assist with any renovations, refurbishments and building projects.
  • Help with planning and execution of office moves.
  • A willingness to undertake limited work outside normal office hours.
  • Be willing to undertake additional responsibilities to help the team meet its objectives.
  • In conjunction with the Facilities and Operations Manager, actively support the Facilities Officer by mentoring and sharing knowledge.
  • Maintain a relationship with the management of the building to facilitate service provision.

Salary:
Up to £40,000.00 per year

Benefits:

  • Company pension
  • Cycle to work scheme
  • Employee discount
  • Health & wellbeing programme
  • Paid volunteer time
  • Private medical insurance

Work Location:
In person

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