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Office & Facilities Assistant
1 week ago
Job Title:
Office & Facilities Assistant
Reporting to:
Facilities Manager
Department:
Facilities
Location:
South Cerney
Summary/ Main purpose
- Located out of the South Cerney office the Office & Faciities Assistant will report to the Facilities
- To assist the Facilities Manager with the daytoday maintenance issues and health & safety duties for the South Cerney office and provide adhoc administrative support for two other UK offices as and when required.
- Adhering to company policy and working to the company ISO Quality Management system (9001 certification) and company security management system certification) and BSI standards at all times.
- Responsible for the facilities and utilities in the South Cerney office on a daytoday basis, reporting any issues to the Facilities Manager and/or Facility Company.
- Ordering supplies and coordinating with office suppliers.
- Ordering lunches for meetings as and when required.
- Booking meeting rooms when required.
- Assisting the Facilities Manager with all Health and Safety administration, including all risk assessments, fire procedures, wardens, ensuring appropriate First Aiders, Fire Wardens and Health and Safety Officers maintain their qualifications on the companies training platform.
- Management of First Aid Supplies, ensuring that all first aid kits are fully stocked.
- Answering the door intercom, receiving all visitors to ensure they sign in and offer refreshments where needed.
- Accept and send deliveries on behalf of the business.
- Checking the kitchen facilities weekly and order stock as required.
- Maintaining and ordering of stock for all office suppliers.
- Management of boardroom diaries and ensuring boardrooms / kitchens are tidy and stocked (e.g., paper rolls in the kitchen, board pens in the boardroom) at all times.
- Responsible for the post opening post and distributing to all departments and franking of post.
General skills
- Experience of working within a similar role.
- Health and Safety experience, trained fire warden and / or fire aider desirable.
- Ability to work on own initiative or work as part of a team.
- Well organised and good time management skills.
- Approachable and personal nature.
- Ability to work under pressure.
- Maintain a professional and polite disposition at all times.
You may be required to undertake other general duties / reasonable requests, as required by business needs, details of which will be provided to you at the time the duties / requests are required.
Job Types:
Full-time, Permanent
Salary:
From £28,000.00 per year
Benefits:
- Company pension
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Cirencester, GL7 5TQ: reliably commute or plan to relocate before starting work (required)
Work Location:
One location
Reference ID:
Credit Controller
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