Construction Project Coordinator
4 weeks ago
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The Role:
To support the construction project team on a 12month FTCto successfully deliver our landscape projects from initial setup through operational delivery and completion to ensure all client and internal requirements are met largely in relation to quality coordination and compliance.
Responsibilities and duties will include:
- Compiling and submitting key contract setup documentation and liaising with the client team through Contract mobilisation
- Coordinate client specific systems training and access such Asite ProjectWise SharePoint etc.
- Liaise with the Estimator Department to help facilitate the smooth handover from Estimating to Operations of all documentation.
- Assist the Contract Managers in preparing the Construction Phase documentation
- Assist the Contract Manager in preparing initial procurement schedules and liaise with the procurement team to obtain current best pricing and order placing
- To support the Contract Managers with the collation of all supplier information required for the O&M manuals
- Manage the documentation flow (upload and output) where necessary on client document management portals to support the Contract Manager and operations delivery team to ensure compliance with various aspects such as delivery bookings staff access HSQE documentation etc.
- Ensure all key client documentation is uploaded to Ground Controls document management system (Union Square) as an internal record
- Provide reporting progress on compliance outputs in accordance with client specific QMS KPIs i.e. Accident logs inspections deliveries waste disposal.
- Attend client meetings to support the Contract Manager and assist with coordination updates compliance reporting data and meeting minutes when required.
- Work closely with the Contract Manager and wider delivery team to assist with commercial / operational planning and query resolution.
- Assist throughout the project delivery by liaising with other members of the wider GC team to ensure outputs are achieved and a robust internal audit process is in place.
- Assist the contract manager with Field Team compliance and GC on boarding process to ensure both GC and client requirements are met
- Compilation of the project O&M manual and liaison with the client to ensure a compliant document is submitted in the required timeframe.
- Liaise closely with the project delivery team to collate and submit all other completion documentation not covered by the O&M manual to ensure client project sign off i.e. Inspection Test Plan records Material approval forms etc.
- Where we are Principal Contractor format and submit the Project Health and Safety file with all necessary information collated during the project delivery.
- Compilation of the project O&M manual and liaison with the client to ensure a compliant document is submitted in the required timeframe.
- Assist the contract manager with Field Team compliance and GC on boarding process to ensure both GC and client requirements are met
- Assist throughout the project delivery by liaising with other members of the wider GC team to ensure outputs are achieved and a robust internal audit process is in place.
- Work closely with the Contract Manager and wider delivery team to assist with commercial / operational planning and query resolution.
- Attend client meetings to support the Contract Manager and assist with coordination updates compliance reporting data and meeting minutes when required.
- Provide reporting progress on compliance outputs in accordance with client specific QMS KPIs i.e. Accident logs inspections deliveries waste disposal.
- Ensure all key client documentation is uploaded to Ground Controls document management system (Union Square) as an internal record
- Manage the documentation flow (upload and output) where necessary on client document management portals to support the Contract Manager and operations delivery team to ensure compliance with various aspects such as delivery bookings staff access HSQE documentation etc.
- To support the Contract Managers with the collation of all supplier information required for the O&M manuals
- Assist the Contract Manager in preparing initial procurement schedules and liaise with the procurement team to obtain current best pricing and order placing
What we offer:
At Ground Control we believe in creating an inspirational environment and rewarding our employees for their hard work. We offer a wideranging benefits program supporting you to realise your full potential and are proud to be recognised as a great place to work:
Awards Accolades and Culture
- We have been awarded worldclass status for employee engagement in the 2023 best companies results ranking at #16 in the Top 100 Large Companies to Work For league table.
- CertifiedBCorp Accredited Ground Control has been certified by B Lab the notforprofit behind the B Corp movement as having met rigorous social and environmental standards which represent its commitment to sustainable goals ahead of profit.
- We inclusively support The Race at Work Charter Ban the Box The Armed Forces Covenant and are Disability Confident
- We invest 5% of our profits into theEvergreen Fund an investment fund dedicated to sustainability and environmental initiatives.
- By 2025 we have committed to plantingtrees having a fully electric fleet and working towards achieving carbon net zero after becoming carbon neutral in 2020.
- 2 personal choice volunteering days with your fundraising efforts matched up to 500
- We invest 5% of our profits into theEvergreen Fund an investment fund dedicated to sustainability and environmental initiatives.
- We inclusively support The Race at Work Charter Ban the Box The Armed Forces Covenant and are Disability Confident
- CertifiedBCorp Accredited Ground Control has been certified by B Lab the notforprofit behind the B Corp movement as having met rigorous social and environmental standards which represent its commitment to sustainable goals ahead of profit.
Perks and Benefits
- Free gym access if you are Head Office based or subsidised national gym memberships if you are based elsewhere.
- Nursery Vouchers Cycle to work scheme and Travel loans
- Medigold employee support Free Flu Jabs online private GP service and a premium subscription to Calm the wellbeing app
- A supportive entrepreneurial working environment that fosters collaboration.
- Training development coaching and mentoring plans including our GC Leadership Academy job specific accreditations and higher education opportunities
- Hybrid working opportunities with time in the office including breakfast Mondays and dog friendly Fridays.
- Financial benefits include yearly bonus scheme access to Wagestream and employee share options
- Financial benefits include yearly bonus scheme access to Wagestream and employee share options
- Hybrid working opportunities with time in the office including breakfast Mondays and dog friendly Fridays.
- Training development coaching and mentoring plans including our GC Leadership Academy job specific accreditations and higher education opportunities
- A supportive entrepreneurial working environment that fosters collaboration.
- Medigold employee support Free Flu Jabs online private GP service and a premium subscription to Calm the wellbeing app
- Nursery Vouchers Cycle to work scheme and Travel loans
How we work:
We put people at the centre of everything we do.
Everyone is welcome. Were embracing a culture where difference is valued. Your uniqueness will be celebrated. We believe diversity grows innovation and innovation creates initiative. Together well succeed in caring for each other caring for our communities and caring for our Environment. Together were stronger.
#INDHP
Key SkillsMicrosoft Office,Microsoft Outlook,Microsoft Word,Visio,Microsoft Powerpoint,Microsoft Excel,Project Management,Sharepoint,Project Management Software,Microsoft Project,Administrative Experience,Project Coordination
Employment Type : Full Time
Vacancy: 1
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