Working Capital Team Assistant

2 weeks ago


Guildford District, United Kingdom Clyde & Co Full time

Description

The Role

Department : Finance Location: Guildford Role: Working Capital Assistant Working Hours: Monday to Friday 9.00 - 5.30pm Hybrid Working: 2 days in the office, 3 days from home

The Role

  • The Working Capital team is responsible for ensuring that client invoices are generated & collected correctly and in a timely manner
  • It provides a support service to the partners in achieving their Working Capital goals.

Key Responsibilities

  • Take instructions to raise billing guides, write-off time and disbursements and to close files and ensure instructions are carried out
  • Monitor the amount of draft bills and current proformas produced, chase for authorisation and monitor progress of bills through the 3e system
  • Develop strong working relationships with partners to understand and support their client billing needs
  • Maintain audit trail of write-off requests for designated partner groups
  • General matter maintenance - i.e. time and cost transfers and write-offs
  • Provide assistance to partners on matter management issues generally
  • Assist to deliver new processes such Billing Workflow, Bill Dispatch to include training and guidance for Casehandlers & LSAs.
  • Checking new matters to ensure that matters are bill ready following the Matter Data Verification process.
  • Produce Draft bills in accordance with requests from lawyers.
  • Finalise approved bills on 3e.
  • The Billing Assistant should endeavour to produce bills in a timely manner and assist with related matters.
  • Ensuring all bills are properly checked and finalised in a timely manner keeping queries to a minimum.
  • Must be able to communicate effectively with Partners, Casehandlers, Secretaries and Working Capital Team.

Systems

  • Running case management in 3e
  • Closing files, processing write-offs and raising billing guides in Elite 3e
  • Using 3e to make general matter, invoice or credit note inquiries

Essential Skills and Experience

Required

  • Excellent Excel skills
  • Elite 3e experience desirable
  • Excellent communication skills and the ability to build relationships with different stakeholders, and a proactive attitude
  • Strong numeracy skills and a high level of accuracy
  • Strong analytical skills and attention to detail
  • Ability to work remotely

The Firm

Clyde & Co is a leading global law firm, specialising in the sectors that underpin global trade and commercial activity, namely: insurance, transport, construction, energy, trade and commodities. It is globally integrated, offering a comprehensive range of contentious and non-contentious legal services and commercially-minded legal advice to businesses operating across the world. Clyde & Co is committed to operating in a responsible way. This means progressing towards a diverse and inclusive workforce that reflects the diversity of its communities and clients, using its legal skills to support its communities through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment. The firm has 480 partners, 2400 lawyers, 3200 legal professionals and 5000 people overall in over 60 offices and associated offices worldwide.

Business Services Competencies

Clyde & Co is committed to providing extensive, personal and professional development opportunities for our people enabling them to be highly effective in their current role as well as assisting them to fulfil their career aspirations.

The competencies are used to inform all aspects of Business Services career development. They vary across levels and different business areas and fall under the following areas:

  • Technical Excellence
  • People and Team
  • Client/Stakeholder Relationships
  • Service Delivery and Commercial Awareness
  • Personal Effectiveness

This is the job description as constituted at present; however the Firm reserves the right to reasonably amend it in accordance with the changing needs

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Additional Documents

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