Working Capital Team Assistant

4 weeks ago


Guildford, Surrey, United Kingdom Clyde & Co Full time

Description




The Role


Department

: Finance
Location: Guildford
Role: Working Capital Assistant
Working Hours: Monday to Friday pm
Hybrid Working: 2 days in the office, 3 days from
home


The Role

  • The Working Capital team is responsible
    for ensuring that client invoices are generated & collected
    correctly and in a timely manner
  • It provides a support service to the
    partners in achieving their Working Capital goals.


Key Responsibilities

  • Take instructions to raise billing
    guides, write-off time and disbursements and to close files and
    ensure instructions are carried out
  • Monitor the amount of draft bills and
    current proformas produced, chase for authorisation and monitor
    progress of bills through the 3e system
  • Develop strong working relationships
    with partners to understand and support their client billing needs
  • Maintain audit trail of write-off
    requests for designated partner groups
  • General matter maintenance - i.e. time
    and cost transfers and write-offs
  • Provide assistance to partners on matter
    management issues generally
  • Assist to deliver new processes such
    Billing Workflow, Bill Dispatch to include training and guidance
    for Casehandlers & LSAs.
  • Checking new matters to ensure that
    matters are bill ready following the Matter Data Verification
    process.
  • Produce Draft bills in accordance with
    requests from lawyers.
  • Finalise approved bills on 3e.
  • The Billing Assistant should endeavour
    to produce bills in a timely manner and assist with related matters.
  • Ensuring all bills are properly checked
    and finalised in a timely manner keeping queries to a minimum.
  • Must be able to communicate effectively
    with Partners, Casehandlers, Secretaries and Working Capital Team.


Systems

  • Running case management in 3e
  • Closing files, processing write-offs and
    raising billing guides in Elite 3e
  • Using 3e to make general matter, invoice
    or credit note inquiries


Essential Skills and Experience


Required

  • Excellent Excel skills
  • Elite 3e experience desirable
  • Excellent communication skills and the
    ability to build relationships with different stakeholders, and a
    proactive attitude
  • Strong numeracy skills and a high level
    of accuracy
  • Strong analytical skills and attention
    to detail
  • Ability to work remotely


The Firm

Clyde & Co is a leading global law
firm, specialising in the sectors that underpin global trade and
commercial activity, namely: insurance, transport, construction,
energy, trade and commodities. It is globally integrated, offering a
comprehensive range of contentious and non-contentious legal
services and commercially-minded legal advice to businesses
operating across the world. Clyde & Co is committed to operating
in a responsible way. This means progressing towards a diverse and
inclusive workforce that reflects the diversity of its communities
and clients, using its legal skills to support its communities
through pro bono work, volunteering and charitable partnerships, and
minimising the impact it has on the environment. The firm has 480
partners, 2400 lawyers, 3200 legal professionals and 5000 people
overall in over 60 offices and associated offices worldwide.


Business Services Competencies

Clyde & Co is committed to providing
extensive, personal and professional development opportunities for
our people enabling them to be highly effective in their current
role as well as assisting them to fulfil their career aspirations.

The competencies are used to inform all
aspects of Business Services career development. They vary across
levels and different business areas and fall under the following areas:

  • Technical Excellence
  • People and Team
  • Client/Stakeholder Relationships
  • Service Delivery and Commercial Awareness
  • Personal Effectiveness

This is the job description as constituted
at present; however the Firm reserves the right to reasonably amend
it in accordance with the changing needs

#LI-RD1


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