Administrative Manager

4 weeks ago

Channel Islands, United Kingdom CSC Full time

Intro:

The Jersey team consist of three teams of administrators and a team of accounting staff as well as support and secretarial staff. Each of the administration teams manage their own portfolios of clients and structures. The fee earners within the teams are responsible for the administration of the various cases with an ongoing responsibility for their SPVs including incorporation, establishment of transaction, and day-to-day administration. The Jersey team manages wide portfolio of Jersey, Irish, Cayman, and Bahrain SPVs

Some of the things you will be doing:

  • Collaborate with your team to manage a portfolio of clients. Manage the workload of team administrators to ensure work is fairly distributed.
  • Assist the team with technical matters and share knowledge where possible.
  • Ensure that all statutory returns are prepared and submitted as required.
  • Manage team interaction, conducting meetings as appropriate. Take care of and establish good relationships both internally and externally with third parties.
  • Manage key client and intermediary relationships. Communicate openly in a professional manner. Conduct client and intermediary visits as required.
  • Consider at all times the “Money Laundering” and “Know Your Clients” policies and report any concerns to your leader / Compliance Team.
  • Proactively keep up to date with current industry issues.
  • Liaise with the Jersey Financial Services Commission from time to time as needed.
  • Conduct meetings, produce minutes, resolutions, and any other administration duties as requested.
  • Proactively complete client take-on process and ongoing reviews of clients.
  • Ensure client records and systems are kept up to date for your portfolio of clients.
  • Assist the Associate Director / Director in supervising staff within the team, including, mentoring, compliance with standard policies and procedures, recruitment, resourcing, training, and development.
  • Assist the client accounting team in the coordination of the accounts, corporation tax preparation, and liaison with external auditors, where relevant.
  • Provide new, innovative ideas on how to improve the efficiencies of daily tasks.
  • Assist in the management of the financial affairs of the team, including budgeting, monitoring against performance, review of staff time charging, preparation of fee proposals for new and existing clients.
  • Contribute to the department's strategy for growth and participate actively in team and management strategy sessions.

What technical skills, experience, and qualifications do you need:

  • Law Degree / ICSA / STEP / ACCA qualified
  • Comprehensive administrative experience (8+ years)
  • Broad understanding of the wide range of corporate services offered by Intertrust globally
  • Specific, comprehensive experience from a fiduciary environment
  • Have expert knowledge of local legislation / Corporate Governance
  • Strong people management skills and the ability to inspire and develop junior staff members
  • Ability to manage a team
  • Effective communication and interpersonal skills
  • Ability to formulate, consider, and select the most appropriate solutions
  • Ability to work effectively in a team environment

For further information, and to apply, please visit our website via the “Apply” button below.

  • Fund Administrator

    3 weeks ago

    channel islands, United Kingdom Search Full time

    Search are looking to support an organisation who are embarking on its expansion journey, it actively seeks out talented individuals to bolster its workforce and meet the demands of its growing business landscape. This presents a compelling opportunity for candidates with relevant work experience and a commitment to professional development to engage with a...

  • Assistant Manager

    3 weeks ago

    Channel Islands, United Kingdom CSC Full time

    Assistant ManagerDepartment: Real EstateVacancy type: Permanent Hours: 35 per week Hybrid role The position Our experience in establishing and administering real estate structures for joint ventures, funds and long-term asset holding is extensive. Our specialist abilities are particularly effective in administering complex structures owning high value...

  • Assistant Manager

    4 weeks ago

    Channel Islands, United Kingdom CSC Full time

    Assistant ManagerDepartment: Real EstateVacancy type: Permanent Hours: 35 per week Hybrid role The position Our experience in establishing and administering real estate structures for joint ventures, funds and long-term asset holding is extensive. Our specialist abilities are particularly effective in administering complex structures owning high value...

  • Director, Private Clients

    2 months ago

    Channel Islands, United Kingdom CSC Full time

    The position To act as Client Director on Private Client cases, providing fiduciary services in accordance with the relevant Client Services Agreements and the various laws and regulations pertaining to the Group’s Guernsey regulatory licences. The key responsibilities for the role are noted below and as Director, Private Clients you will also be expected...

  • Financial Account Manager

    3 weeks ago

    Channel Islands, United Kingdom CSC Full time

    Job Description Financial Account Manager, Fund Solutions Schedule: Monday to Friday 35 hours per week Hybrid/On-Site Intro: CSC is a leading provider of fund administration and outsource services. We put our clients at the heart of our business, providing accurate, efficient and bespoke reporting to them and their investors. You will be responsible for...

  • Financial Account Manager

    1 month ago

    Channel Islands, United Kingdom CSC Full time

    Job Description Financial Account Manager, Fund Solutions Schedule: Monday to Friday 35 hours per week Hybrid/On-Site Intro: CSC is a leading provider of fund administration and outsource services. We put our clients at the heart of our business, providing accurate, efficient and bespoke reporting to them and their investors. You will be responsible for...

  • Trust Operations Specialist

    2 weeks ago

    Channel Islands, United Kingdom UBS Full time

    Your role Are you intrigued by the offshore trust industry? Do you strive for excellence in everything you do?We're looking for a Trust Operations Specialist to:• calculate and invoice all annual and ad-hoc invoices for our diverse range of client structures• arrange settlement of all of our structure related disbursements and ensure that these are...

  • Senior Accountant

    2 months ago

    Channel Islands, United Kingdom Alter Domus Full time

    ABOUT US We are Alter Domus. Meaning “The Other House” in Latin, Alter Domus is proud to be home to 85% of the top 30 asset managers in the alternatives industry, and more than 5,000 professionals across 23 countries. With a deep understanding of what it takes to succeed in alternatives, we believe in being different. Invest yourself in the alternative,...

  • Senior Accountant

    3 weeks ago

    Channel Islands, United Kingdom Alter Domus Full time

    ABOUT US We are Alter Domus. Meaning “The Other House” in Latin, Alter Domus is proud to be home to 85% of the top 30 asset managers in the alternatives industry, and more than 5,000 professionals across 23 countries. With a deep understanding of what it takes to succeed in alternatives, we believe in being different. Invest yourself in the alternative,...

  • Shop Assistant

    4 weeks ago

    Channel Islands, UK, United Kingdom Liberation Group Full time

    Shop Assistant - St Peter Port, Guernsey Are you passionate about providing exceptional customer service and helping customers find the products they desire? We have the perfect opportunity for you! We are looking for a Retail Assistant to come and join our Flagship store in St Peter Port, located on the stunning harbour. This role would suit someone from...

  • Trust & Company Client Accountant

    2 weeks ago

    Channel Islands, United Kingdom UBS Full time

    Your role Are you intrigued by the offshore trust industry? Do you strive for excellence in everything you do?We're looking for a Trust and Company Accountant to:• prepare accounts and financial statements for our client structures within strict policy and regulatory deadlines• ensure our accounting and financial information is complete, accurate and...

  • Senior Fund Accountant

    4 weeks ago

    Channel Islands, United Kingdom Ocorian Full time

    Company Description Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices. With a...

  • Senior Accounting Services Officer

    4 weeks ago

    Channel Islands, United Kingdom CSC Full time

    Job Description Senior Accounting Services Officer Location: Jersey Department: Shared Client Services (“SCS”) Vacancy type: Fixed Term Contract – Twelve (12) month The position SCS delivers several important client statutory and regulatory services for CSC clients across the CLS service lines of Private Wealth, Corporate Services and Executive...

  • Senior Accounting Services Officer

    3 weeks ago

    Channel Islands, United Kingdom CSC Full time

    Job Description Senior Accounting Services Officer Location: Jersey Department: Shared Client Services (“SCS”) Vacancy type: Fixed Term Contract – Twelve (12) month The position SCS delivers several important client statutory and regulatory services for CSC clients across the CLS service lines of Private Wealth, Corporate Services and Executive...

  • Commercial & Discrete Works Administrator

    2 months ago

    Falkland Islands, United Kingdom Mitie Full time

    This role requires you to support the Project Management and New works (AFWP) team on the South Atlantic contract in the Falkland Islands, ensuring all chargeable works elements are supported adequately where required, with subsequent paperwork being completed in a timely manner and maintained accordingly for audit traceability. You will be required to...

  • Helpdesk/ppm Administrator

    1 week ago

    Falkland Islands, United Kingdom Mitie Full time

    **Job Overview**: - This role requires you to operate a professional and customer focussed Helpdesk/PPM function on the South Atlantic contract in the Falkland Islands, providing good communication and feedback to Line Management and end-users. **Main Duties** 2. Ability to extract all relevant details and as much information as possible from the...

  • Senior Administrator and Office Manager

    4 weeks ago

    Kirkwall, Orkney Islands, United Kingdom RSPB Full time

    Senior Administrator and Office Manager - Orkney Native Wildlife Project The Orkney Native Wildlife Project is looking for a motivated senior administrator and officemanager who can support the project team in the Kirkwall office to facilitate delivery of thework programme and ensure an effective office working environment. The Orkney Native WildlifeProject...

  • Soft Services Manager

    3 weeks ago

    Marshall Islands, United Kingdom Highfield Professional Solutions Full time

    **Soft Services Manager** **Jersey - St - Helier** **£43-45k** **The company** Join a National contractor with a full range of Clients and Contracts nationwide. Our client provides general Facilities Maintenance and Project work to the commercial sector as well as facilities maintenance services to the Public Sector and Private Sector at multiple...

  • Soft Services Manager

    5 days ago

    Marshall Islands, United Kingdom Highfield Professional Solutions Full time

    Soft Services Manager**Jersey - St Helier**£4345kThe companyJoin a National contractor with a full range of Clients and Contracts nationwide.Our client provides general Facilities Maintenance and Project work to the commercial sector as well as facilities maintenance services to the Public Sector and Private Sector at multiple sites.The roleThe Operations...

  • Customer Service Representative

    3 weeks ago

    Shetland Islands, United Kingdom Health Management Full time

    **Introduction** **Be part of something great** Maximus is a global organisation that specialises in providing health and employment services to millions of people every year. Here in the UK we employ around 5,000 people across the country to deliver services that have a profound impact on people’s lives.From assessments and health services to...