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Administrative Assistant

2 months ago

Stanfordlehope, United Kingdom Hays Full time
Immediate Admin Support Assistant required must have your own transportation



Your new company

A prestigious London Local Authority with a large regional jurisdiction over both the City of London and the county of Greater London is looking for a number of 12-month front of house and administrative staff to join a busy and expanding team based in Stanford-Le-Hope/Tilbury/Corringham area.

Your new role

To provide clerical and administrative support to the staff in a busy and expanding office. To work as one of the team of Support Assistants within the Service, in the provision of an effective, efficient and responsive service.Hours: 37 hours per week within the hours of 6am-10pm on a shift basisMain Duties & Responsibilities

Carry out reception duties and act as 'first point of contact' for visitors to the office.Sorting, date stamping, scanning all documents received and distributing post and documents received into the office and verifying delivery of documents, parcels and other goods in accordance with office procedures.Provide clerical and administrative support to the field staff, as required.Arrange the collection of all samples on a daily basis that need to go to the labs, preparing for collection and liaising with the couriers.Use office equipment, including the postage franking machine, facsimile machine, scanner, photocopier and computer system to carry out the duties of the post.Answer all incoming calls and respond to telephone queries from a wide range of sources regarding the current status of imported food cargo and charging procedures, including passing calls on to the relevant staff.Under the direction of the Officers, or Technical Officers, carry out documentary checking with regard to consignments of imported food (not of animal origin), and maintain all necessary electronic and paper-based records.Input data into internal and external database systems and carry out general internal database maintenance, e.g. modifying tables, queries and reports.Maintain and update electronic and paper-based filing and record systems, including the equipment inventory. Assist with the archiving of items, and deal with confidential documents appropriately.Under the direction of Official Veterinarians or Officers, record Products of Animal Origin and other imported food consignments on the computerised cargo handling system and port manifesting systems.Under the direction of Official Veterinarians or Officers, they undertake the initial documentary check for third country consignments of products of animal origin in accordance with ISO procedures and ensure that documents for charging purposes are sent to the Finance Section on a daily basis.What you'll need to succeed

Live in the Corringham/Tilbury/Stanford-Le-Hope areaHave your own transportation and driving licence this location CANNOT be reached by Public TransportBe proficient with MS Office, andImmediately available to work in August 2024Experience session and Interviews on Thursday the 1st of August 2024

What you'll get in return

A great opportunity to work in a busy office role. We are looking for a diverse range of experiences.
Perhaps you are looking to get back to work after some time out? Maybe you are looking to move out of retail into an office-based role?
Either way, please get in touch if you can drive and have your own transportation. You cannot access this workplace via Public Transport.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to .
This role is to start asap. Experience and Interview day will be on Thursday the 1st of August 2024 If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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