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Administrative Officer

3 months ago

Chilton, United Kingdom UK Health Security Agency (UKHSA) Full time

We are recruiting Health Protection Administrative Officers to work as part of South East Region Business Operations team. These are key members of our operational team supporting the busy health protection response, and you will need to be a strong administrator, proficient with Microsoft Office packages, and be able to work accurately with pace to meet tight deadlines. You will also be required to keep up-to-date with current practice and learning, and adhere to legislation, policies and procedures.

This is a diverse and interesting role, and one which requires a flexible approach as workload priorities can change. You will be joining our multi-disciplinary Health Protection Operations team of consultants, practitioners, surveillance scientists, emergency planning and business support colleagues. We have a friendly and collaborative team where everyone’s role is valued and contributes to the UKHSA mission to keep the local population health secure.

Location

This role will be based at our UKHSA Chilton, Harwell Campus, Didcot, Oxford, OX11 0RQ.

As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, averaged over a month) working at UKHSA Chilton office.

*Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.*

Responsibilities:

The job holder will be required to carry out the following responsibilities, activities and duties:

  • Operate and update a range of databases and computerised case management / surveillance systems. Input confidential data and information accurately and completely, using the correct formats.
  • Deal with complex telephone enquiries and other communications re infectious diseases and incidents that may require a high degree of tact, diplomacy and confidentiality.
  • Organising and supporting internal and external meetings where you will be expected to take minutes, both via Microsoft Teams and face-to-face.
  • Provide comprehensive administrative support, including preparing and responding to routine correspondence, and diary management of one or more senior staff.

Please see attached job description for full duties. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

Selection process details

STAGE 1 - APPLICATION & SIFT: 

You will be required to complete an application form and statement of suitability (no more than 1000 words). Your Statement of Suitability should outline your skills, experience, and achievements, providing evidence of your suitability for the role.

You will also be asked to provide information within the ‘Employer/ Activity history’ section of the application form.

If you are successful at this stage, you will progress to an interview.

STAGE 2 – INTERVIEW 

This stage will involve an interview in person at the Chilton site. 

As part of the process, candidates will be invited to interview which will involve an in-depth discussion of your previous experience and professional competence in relation to the criteria set out in the Person Specification. 

The team will use a competency-based framework to assess during interview.

Expected Timeline:

Advert close: 23:55hrs on the 8th July 2024 – unfortunately, late applications will not be considered. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Interviews: w/c 22nd July 2024

Dates could be subject to change. 

Please use the link above for more information or to apply